Cloud Computing
NGOZI UGHAS
HRM & University Registrar, Fica,fcia,cpa
Calabar
Summary
Talented and dependable Administrator with over 10 years of experience helping improve procedures to streamline document processing, and team operations. Results-driven and hardworking with top-notch communication and organization skills. Responsible, efficient and effective organization and operation of all functions of Human Resource Management. Willingness to take on added responsibilities to meet team goals. Always eager to contribute to team success through hard work, attention to details, and excellent organizational skills which has resulted in an accelerated career growth.
Overview
16
16
years of professional experience
9
9
years of post-secondary education
3
3
Certifications
3
3
Languages
Work History
Deputy Registrar
Arthur Jarvis University
Calabar
04.2022 - Current
- Responsible to Vice Chancellor for day to day running of University
- Responsible for daily internal administration of University and provision of prompt and accurate service to students, alumni, faculty, administration and external agencies.
- Responsible for management of all major activities, like establishment matters, legal matters, Campus/estate management, statutory compliances and meetings, materials management, maintenance of administrative databases, and supervision of all staff and student workers.
- Responsible for all activities associated with admission of over 800 students, coordination of University-wide examinations and graduation of students.
- Oversee responses to queries from 400 students, staff and external organizations; follow up with relevant parties in relation to prospective student enquiries, examinations and graduation as required.
- Maintain accurate records.
- Produce research data, analyses and reports as needed and perform other related duties and special projects as assigned or directed
Acting Registrar
Arthur Jarvis University
Calabar
04.2018 - Current
- Chief Administrative Officer Responsible to Vice Chancellor for day to day administrative affairs of University
- Secretary of Senate, Congregation, Management, Council and other such authorities, bodies and committees as prescribed by status, or reviewed by Council.
- Custodian of records, University Seal and such other property of University as Council/Management may delegate.
- Receiving of over 100 staff complaints, petitions and suggestions in regard to lapses, demand or improvement in administration and consider them for appropriate actions.
- Supervise Units or Directorates under Registry department and directing regulations of day to day administrative activities.
- Implementing decisions and resolutions of Senate and Council to affected Staff of University.
- Signing all documents relating to staff appointment, resignation, retirement, transfer of service, etc. on University's behalf.
- Custodian of all academic certificates and Memorandum of Understanding between University and outside community.
- Handle all University communications via memos, newsletters etc.
- Supervise committees that review University's Handbook of Statue and Regulations, Condition of Service etc. and make available through Establishment/Human Resource Division to University Committee.
Principal Assistant Registrar
Arthur Jarvis University
Calabar
04.2019 - 03.2022
- Used Microsoft Word and other software tools to create documents and other communications.
- Actively listened to over 600 Students, Staff, and other clients, handled concerns quickly and escalated major issues to supervisor.
- Proved successful working within tight deadlines and fast-paced atmosphere that resulted in 100% accreditation of University's programs.
- Attends to official mails as may be directed by Registrar from time to time
- Coordination and supervision of all activities of staff in Registrar's Office.
- Preparation of internal and external correspondences for University.
- Attend Principal Officers' meeting for necessary dissemination of decisions taken as appropriate.
- Organize meetings with Heads of Units in Registry, Administrative Staff, other Departments/Units in University and visitors to University.
- Prepare and review University Yellow Pages.
- Prepare speeches/papers at occasions as appropriate.
- Supervision of National Youth Service Corps members in performance of their duties in Office.
- Handles all staff and non-staff petitions made to Registrar.
- Perform any other responsibilities as may be directed from time to time.
Senior Assistant Registrar
Arthur Jarvis University
Calabar
04.2018 - 03.2019
- Used Microsoft Word and other software tools to create documents and other communications.
- Actively listened to over 600 Students, Staff, and other clients, handled concerns quickly and escalated major issues to supervisor.
- Proved successful working within tight deadlines and fast-paced atmosphere that resulted in 100% accreditation of University's programs.
- Attends to official mails as may be directed by Registrar from time to time
Coordination and supervision of all activities of staff in Registrar's Office. - Preparation of internal and external correspondences for University.
- Attend Principal Officers' meeting for necessary dissemination of decisions taken as appropriate.
- Organize meetings with Heads of Units in Registry, Administrative Staff, other Departments/Units in University and visitors to University.
- Handles over all staff and non-staff petitions made to Registrar.
Perform any other responsibilities as may be directed from time to time.
Assistant Registrar
Arthur Jarvis University
Calabar
03.2017 - 04.2018
- Verified all University paperwork accuracy and checked for completion prior to processing.
- Organized, reviewed and filed paperwork for secure recordkeeping.
- Contributed100% to devising and enforcing effective policies, and daily procedures.
- Processed Over 200 students registrations with attention to compliance with University's operational policies and global standards.
- Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
- Enhanced University's operational success through efficient records coordination, supply management and document processing.
- Remained solutions-oriented in face of complex problems to assist University.
- Directed automation of office procedures such as correspondence management, recordkeeping and other online communications.
Administrative Officer
Giving Life Options to Widows (GLOW), NGO
Calabar
01.2012 - 11.2016
- Standardized office structures and processes to promote collaboration and increased performance.
- Executed record filing system to improve document organization and management.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Participated in planning “Cross River State Female Political Leader Orientation and Capacity Building”.
- Planned and executed several Fund Raising Events
- Participated in planning and execution of Training of FHI 360 on “Sexual Adolescence Reproductive Health”
- Prepared agendas and took notes at meetings to archive proceedings.
- Communicated corporate objectives to various divisions to meet deadlines and adhere to company budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Created, prepared and delivered reports to various departments.
- Set priorities and problem-solved workflow issues to maintain rapport with customers and managers.
- Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
- Monitored office calendars to plan meetings, activities and travel to maximize productivity.
Program Officer
Partnership Opportunities for Women Empowerment Realization (POWER), NGO
Calabar
03.2010 - 07.2012
- Collaborated with finance department to budget and monitor program operations, ensuring sound fiscal and system management.
- Determined staffing plans to achieve program goals and objectives and participated in hiring decisions for new program staff.
- Analyzed and assessed program performance data and implemented corrective measures.
- Worked closely with over 10 trustees and grantees to develop goals, approaches, initiatives and evaluations of grants.
- Analyzed internal reports to evaluate program effectiveness by using outcomes-based approach.
- Collaborated with senior leadership team to implement special outreach projects, increasing program and organizational capacities to 100%.
- Collected, arranged and input information into database system.
Education
Master of Science - Public Administration
National Open University of Nigeria
Cross River, Nigeria 01.2021 - Current
Certified Public Administration - Public Administration
Africa Institute of Public Administration
Calabar, Nigeria 01.2021 - 10.2021
Chartered, Fellow. - Administration
Chartered Institute of Administration
Lagos, Nigeria 01.2018 - 12.2019
Fellow - Administration
Institute of Corporate Administration
Cross Riveria, Nigeria 01.2018 - 10.2018
Bachelor of Science - Public Administration
Madonna University
Anambra, Nigeria 10.2005 - 08.2009
Skills
Multi tasking Abilities
Planning and Coordination
Multi-line phone proficiency
Analytical and Critical Thinking
Team building
Interpersonal Communication
MS Office
Result Oriented
Google Workspace
Good Telephone Etiquette
Accomplishments
- Contributed to the successful take off and running progress of the First Private University in Cross River State, Nigeria.
- Achieved successful accreditation of the University's programs by completing staff documentation with accuracy and efficiency.
- Ensured smooth and timely graduation of the first and second set of graduates of the University.
- Supervised team of over 100 staff members.
Software
Certification
CPA - Certified Public Administrator
Interests
Music
Learning
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
What we lack in experience should be made up for in our conduct and character.
Ngozi Ughas
Timeline
Deputy Registrar
Arthur Jarvis University
04.2022 - Current
CPA - Certified Public Administrator
10-2021
Master of Science - Public Administration
National Open University of Nigeria
01.2021 - Current
Certified Public Administration - Public Administration
Africa Institute of Public Administration
01.2021 - 10.2021
Fellow- Charted Institute of Administration
12-2019
Principal Assistant Registrar
Arthur Jarvis University
04.2019 - 03.2022
Fellow, Institute of Corporate Administration
10-2018
Acting Registrar
Arthur Jarvis University
04.2018 - Current
Senior Assistant Registrar
Arthur Jarvis University
04.2018 - 03.2019
Chartered, Fellow. - Administration
Chartered Institute of Administration
01.2018 - 12.2019
Fellow - Administration
Institute of Corporate Administration
01.2018 - 10.2018
Assistant Registrar
Arthur Jarvis University
03.2017 - 04.2018
Administrative Officer
Giving Life Options to Widows (GLOW), NGO
01.2012 - 11.2016
Program Officer
Partnership Opportunities for Women Empowerment Realization (POWER), NGO
03.2010 - 07.2012
Bachelor of Science - Public Administration
Madonna University
10.2005 - 08.2009