VIVIENNE OGECHI OKOYE
Abuja,Nigeria
Summary
Operations and administrative expert with a decade of experience in enhancing business processes and supporting finance functions. Proven track record in managing workflows and coordinating daily operations to ensure accuracy and efficiency. Skilled in providing operational support in global and remote environments, with a strong emphasis on organization and detail. Committed to driving productivity and operational excellence.
Overview
4
4
years of post-secondary education
10
10
years of professional experience
Work history
Administrative / Finance Officer (Remote)
Protergia Nigeria Limited
Abuja, FCT
01.2021 - 08.2023
- Achieved operational efficiency through expert coordination of daily workflows across teams.
- Elevated team performance by ensuring seamless calendar management, effective meeting scheduling, and comprehensive logistics organisation for staff and field teams.
- Ensured robust business operations through maintenance of accurate records, reports, and documentation.
- Delivered streamlined financial processes with timely reconciliations, reporting, and expense tracking.
- Achieved compliance with regulatory requirements through precise documentation and reporting practices.
- Improved performance tracking and reporting, leading to effective monitoring of operational metrics.
- Realised significant improvements in workflow processes through innovative organisation and documentation systems.
- Maximised Microsoft Office Suite capabilities for efficient workflow management and document creation.
- Optimised office inventory management, ensuring timely reordering of supplies for uninterrupted service provisions.
Administrative / Finance Coordinator
Stick & Stones Homes Limited
Abuja, FCT
05.2020 - 12.2020
- Directed client inquiries and administrative coordination to optimise workflow.
- Oversaw payroll processing, invoicing, and management of financial documentation.
- Managed budgeting, reporting, and financial tracking tasks to enhance efficiency.
- Established payment schedules that ensured timely transactions.
- Evaluated contracts and invoices, ensuring accuracy and legality of financial documents.
- Delivered exceptional customer service that significantly improved client satisfaction.
- Supervised maintenance of confidential files, ensuring stringent data privacy compliance.
- Coordinated payroll operations, ensuring accurate tracking of time cards and verification of hours for office employees.
- Maintained detailed administration and office procedures to improve accuracy and efficiency.
Admin / Finance Executive
Research & Data Solutions Limited
Abuja, FCT
02.2014 - 04.2020
- Delivered efficient administrative operations, significantly improving organisational workflows.
- Enhanced procurement activities, fostering strong vendor relationships that contributed to operational success.
- Established and maintained effective filing systems and accurate company databases.
- Produced insightful reports, budgets, and operational documentation, aiding strategic decisions.
- Streamlined meetings, travel logistics, and internal events, resulting in improved team productivity.
- Achieved compliance with company policies and regulatory standards, minimising risks.
- Supported successful project coordination and execution, driving team collaboration and outcomes.
Education
Master of Business Administration - Business Administration
National Open University Of Nigeria
Fct,Abuja 02.2026 -
Bachelor of Science - Accountancy
Abia State University
Abia State 09.2006 - 09.2010
A-Levels -
Faith International College
Port Harcourt, Rivers State 06.2006 - 06.2006
Skills
- Administrative operations
- Workflow optimization
- Email and calendar oversight
- Document management
- Client relations management
- Virtual collaboration
- Strategic organization
- Proficiency in Microsoft Office and Google Workspace
- Solutions for project management
- Platforms for effective communication
- Management of vendor relationships
- Tools for project management: Asana, ClickUp, Trello
- Tools for communication: Slack, Zoom
- Expertise in accounting software: QuickBooks, Sage, Zoho Books
- Reporting data analysis: Power BI, Tableau
Languages
English
Intermediate
References
References available upon request.
Timeline
Master of Business Administration - Business Administration
National Open University Of Nigeria
02.2026 -
Administrative / Finance Officer (Remote)
Protergia Nigeria Limited
01.2021 - 08.2023
Administrative / Finance Coordinator
Stick & Stones Homes Limited
05.2020 - 12.2020
Admin / Finance Executive
Research & Data Solutions Limited
02.2014 - 04.2020
Bachelor of Science - Accountancy
Abia State University
09.2006 - 09.2010
A-Levels -
Faith International College
06.2006 - 06.2006