Vivien Emiene Odudu
Abuja,Federal Capital Territory
Summary
Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
16
16
years of professional experience
Work History
Administrative Officer
National Space Research and Development Agency
Abuja , Federal Capital Territory
2018.08 - Current
- Standardized office structures and processes to promote collaboration and increased performance.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Executed record filing system to improve document organization and management.
- Prepared reports to assist business leaders with key decision making and strategic operational planning.
- Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
- Assessed personnel performance and implemented incentives and team-building events to boost morale.
Human Resources Officer
Midel Management Ltd
Abuja , Federal Capital Territory
2014.09 - 2018.07
- Enhanced team workflows and employee job satisfaction by coordinating communication between managers and employees.
- Processed paperwork and hiring details for promotions and lateral position changes.
- Conducted check-ins with employees to assess workplace health and personnel engagement.
- Provided thoughtful and engaging new employee onboarding presentations to energize workforce and set organizational expectations.
- Supervised job interviews and conducted exit surveys to verify compliance with HR best practices.
- Coordinated employee placements and administrative details.
- Facilitated successful policy implementation and enforcement to maintain legal and operational compliance.
- Advocated for staff members, helping to identify and resolve conflicts.
- Promoted employee engagement with organizational objectives during new employee orientations and industry conventions.
- Improved office efficiency by effectively managing internal communications and correspondence.
Administrative Assistant
Reality Vacations Innovations
Abuja , Federal Capital Territory
2007.02 - 2014.08
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Executed record filing system to improve document organization and management.
- Updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Recorded meeting minutes to provide historical account of actions, measure progress against strategic plan and drive accountability.
- Managed relational database to store information for reference, reporting and analysis.
- Booked airfare, hotel and ground transportation to coordinate office travel.
- Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
- Leveraged accounting software to manage expenses and keep track of finances.
- Created presentations to inform, motivate and persuade internal and external audiences.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Maintained company handbook to outline policies and provide insights to company mission and values.
Information Officer
National Youth Service Corps
Abuja , Federal Capital Territory
2006.02 - 2007.01
- Developed informational documents such as brochures, flyers and fact sheets.
- Conducted outreach campaigns and events to reach specific populations.
- Fostered positive relationships with key business journalists in national and trade publications.
- Authored fresh and engaging press releases and prepared complete press kits.
- Assisted with developing and managing advertising campaigns.
Education
Bachelor of Arts - Linguistics
Nasarawa State University
Keffi, Nigeria01.2006
Skills
- Documentation and control
- Office administration
- Meeting minutes
- Process optimization
- Spreadsheet management
- Training and Development
- Team Leadership
- Policy and Procedure Modification
- Report Development
- Team Bonding
- Recordkeeping
- Travel planning
- Administrative support
Accomplishments
- Held first-point-of-contact for all internal and external communications with executive-level officers.
- Policy Development - Developed and implemented employee manual outlining all proper business procedures and office policies.
- Human Resources - Recorded and filed employee benefit, salary and annual evaluation information.
- Data Entry - Reviewed and updated client correspondence files and scheduling database.
- Advanced from Receptionist to Administrative Assistant within 6 months for exceptional administrative support.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
To look at everything always as though you were seeing it either for the first or last time: Thus is your time on earth filled with glory.
Betty Smith
Timeline
Administrative Officer
National Space Research and Development Agency
2018.08 - Current
Human Resources Officer
Midel Management Ltd
2014.09 - 2018.07
Administrative Assistant
Reality Vacations Innovations
2007.02 - 2014.08
Information Officer
National Youth Service Corps
2006.02 - 2007.01
Bachelor of Arts - Linguistics
Nasarawa State University
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