Uwase Loretta

• Compiling and maintaining a detailed shared spreadsheet tracking expenses on all program administrative actions, ensuring transparent financial records and compliance with budgetary guidelines.
• Preparing and updating country administration and procurement plans in consultation with the country team, conducting quarterly meetings for plan updates.
• Oversee all arrangements and logistics for conferences and workshops, ensuring seamless execution of events, from drafting agendas to distributing background documentation.
• Reviewing procurement requests and initiating transparent and cost-effective procurement procedures for office equipment, supplies, and services.
• Maintaining real-time records of ongoing and pipeline projects, organizing in-house meetings, and writing reports for enhanced information flow.
• Establishing and maintaining framework agreements for services and goods, ensuring timely renewals and efficient procurement and contracting processes.
• Collaborating with HR department to facilitate staff onboarding, offboarding and operationalizing employee engagement activities.
• Coordinating country procurements, ensuring team training, vendor prequalification, and compliance with procurement policies.

• Conducting administrative duties, such as setting up meetings, drafting invoices and drawing estimates.

• Facilitating accounting and payroll functions, managing new hire orientations and overseeing employee relations.

• Assisting in the planning and implementation of projects.

• Tracking and reporting project progress.

• Overseeing all marketing campaigns for the company.

• Updating senior management on the progress of marketing activities and reporting on the result of campaigns.

• Supporting department productivity with strategic resource allocation and operational planning.

• Enhancing service quality through clearly defined customer service standards.

• Planning and establishing office management systems to improve organizational performance.

• Assisting in coordinating and managing project tasks and deliverables.

• Overseeing office supply inventory, usage and replenishment for fast-paced office environment

•Handled administrative work; filing documents, making and receiving calls, ensuring office supplies are available, organizing workshops, trainings and meetings.

• Processed sales invoices, prepared accounts for payments received and purchases made by the company.

• Prepared and declared monthly and annual taxes.

• Prepared monthly, quarterly and annual financial reports.

• Provided intensive support to team members at all times.

• Bank reconciliation.

• Created Fixed Asset Registrars for clients.

• Trained clients on Accounting Software: QuickBooks, Procurement Express and NettTracker.

• Created tour and travel packages to cultivate inclusive client experiences.

• Coordinated and planned hotel, leisure, air, tour arrangements.

• Increased travel sales through targeted recommendations and upselling techniques.

• Used promotional techniques and prepared related materials to sell itinerary packages.

• Helped clients resolve problems before, during and after travel.

• Promptly responded to inquiries to promote professional client relations.

• Calculated travel costs, accommodations and the applicable taxes or tariffs for each customer.

• Customized available packages to match the customer's financial means and required accommodations.