Utibeabasi Akpabio
Executive Assistant
Abuja, FCT
Summary
Strategic Operations and Executive Coordination Professional with over eight years of experience supporting senior leadership in international humanitarian organizations and government institutions. Expertise includes executive office management, stakeholder engagement, procurement support, and logistics coordination. Skilled in managing multiple priorities in fast-paced environments while enhancing organizational effectiveness through streamlined operations and collaboration.
Overview
3
3
Languages
4
4
Certifications
8
8
years of professional experience
Work History
Executive Assistant to the Head of Delegation
International Federation of Red Cross and Red Crescent Societies
Abuja, FCT
06.2023 - Current
- Coordinate the Head of Delegation's executive office by managing a complex calendar, competing priorities, official correspondence, travel and strategic engagements, ensuring the efficient delivery of leadership priorities across four Country Cluster Delegation operations.
- Facilitate high-level engagement with ambassadors, diplomatic missions, government officials, National Red Cross Societies, donors and humanitarian partners by coordinating meetings, preparing documentation and ensuring timely follow-up, strengthening collaboration and supporting IFRC's humanitarian diplomacy and partnership objectives.
- Planned and coordinated three regional meetings with multiple National Societies and stakeholders, managing participant communication, logistics, travel, meeting documentation and on-site coordination to facilitate knowledge exchange and enhance regional collaboration.
- Coordinated IFRC support for Nigerian Red Cross Society and Togolese Red Cross Society participation at a side event during 34th International Conference of the Red Cross and Red Crescent in Geneva, managing logistics, documentation and communication to ensure seamless engagement at a high-level global governance event.
- Coordinate international and domestic travel, visa applications, protocol arrangements and mission logistics for senior leadership by liaising with embassies, government authorities and service providers, ensuring compliance with organizational and diplomatic requirements.
- Maintain effective information management systems by organizing confidential records, tracking correspondence and monitoring action points arising from executive meetings, improving institutional memory and supporting timely implementation of strategic decisions.
- Provide operational and administrative support for regional workshops, leadership retreats and strategic meetings by coordinating logistics, procurement requests, participant management and documentation, ensuring the successful delivery of priority organizational events.
- Coordinated engagements with development partners, donors and diplomatic missions to support resource mobilization and partnership development, strengthening external relationships and enhancing visibility of IFRC's humanitarian work.
Executive Secretary
Office of the Honourable Member Representing Etinan/Nsit Ibom/Nsit Ubium Federal Constituency, House of Representatives, National Assembly
09.2021 - 05.2023
- Managed day-to-day operations of Honourable Member's office by coordinating schedules, appointments, official correspondence and competing priorities, ensuring timely execution of commitments and consistent service delivery.
- Coordinated meetings with Ministries, Departments and Agencies (MDAs), community leaders, constituents and development partners by overseeing invitations, logistics, documentation and follow-up actions, enhancing stakeholder relationships and communication.
- Prepared briefing materials, reports, speeches, presentations and official correspondence for meetings and public engagements, enabling informed decision-making and effective representation.
- Maintained confidentiality while handling sensitive government correspondence and official documents, reinforcing trust and professionalism within the executive office.
- Developed and maintained a structured electronic records management system using Google Drive, significantly improving document retrieval, institutional memory and information sharing across the office.
Executive and Fashion Styling Assistant
La Firma Style Limited
Abuja, FCT
03.2019 - 08.2021
- Managed client and vendor databases, ensuring accurate records and efficient access to business information that enhanced customer service and streamlined operational planning.
- Coordinated appointments, photoshoots, fittings, client consultations, and project schedules, facilitating timely execution of multiple concurrent projects.
- Assisted with procurement of materials and coordination of suppliers, ensuring timely availability of resources required for business operations.
- Coordinated communication between clients, vendors, and creative teams, fostering professional relationships and ensuring seamless project implementation.
- Maintained financial transaction records and supported expenditure tracking, contributing to improved financial accountability and administrative efficiency.
Technical Assistant to the Snr. Special Assistant
Office of the Honourable Minister, Ministry of Foreign Affairs
08.2018 - 02.2019
- Coordinated planning and logistics for meetings with senior government officials, diplomatic representatives and partner organizations, ensuring adherence to protocol and enhancing stakeholder engagement.
- Prepared and reconciled office budgets and expenditure reports, strengthening financial oversight and enabling effective resource management.
- Assisted in preparing and reconciling office budgets and expenditure reports, contributing to sound financial management and improved monitoring of administrative resources.
- Drafted official correspondence and maintained administrative records, streamlining document management processes and enhancing information accessibility.
- Managed communication between departments to streamline project workflows and enhance collaboration.
Education
Bachelor of Arts - French Language And Literature
University of Uyo
Uyo, Akwa Ibom State 04.2001 -
Skills
Travel coordination
Event management
Calendar Management
Budget oversight
Vendor management
Data management
Report Writing
Administrative support
Microsoft Office Suite
Google Workspace
Travel logistics
Procurement assistance
Certification
ALX Virtual Assistant Course_Honors
Timeline
Project Cycle Management Training - IFRC
12-2025
ALX AI Career Essentials
05-2024
Executive Assistant to the Head of Delegation
International Federation of Red Cross and Red Crescent Societies
06.2023 - Current
ALX Virtual Assistant Course_Honors
12-2022
Diploma in Communications Skills
03-2022
Executive Secretary
Office of the Honourable Member Representing Etinan/Nsit Ibom/Nsit Ubium Federal Constituency, House of Representatives, National Assembly
09.2021 - 05.2023
Executive and Fashion Styling Assistant
La Firma Style Limited
03.2019 - 08.2021
Technical Assistant to the Snr. Special Assistant
Office of the Honourable Minister, Ministry of Foreign Affairs
08.2018 - 02.2019
Bachelor of Arts - French Language And Literature
University of Uyo
04.2001 -