Uduak James Uboh

Facilitate seamless executive support for two Program Deputy Directors in high-pressure environment with single Program Assistant designated

• Facilitate onboarding for new hires within team, ensuring timely achievement of objectives
• Facilitate and arrange onsite and offsite events for West, Central African team, including team retreat and office opening in Dakar, Senegal.
• Facilitate all travel arrangements for principals, expediting visa application processing while ensuring optimal cost options that align with business needs.
• Support organization of VIP events and significant visits, such as Bill's visit to Nigerian country office, Annual Partners forum.
• Optimize principals' complex calendars, minimizing conflicts and preparing meeting agendas
• Utilised SharePoint and Microsoft tools to enhance collaboration and document management.
  Leveraged SAP for data analysis and reporting, driving informed decision-making.
  Employed Microsoft Teams for effective communication and project coordination.

• Scheduled appointments, meetings and managed complex calendars for executive staff.
• Assisted seniors in strategic decision-making processes related to facility management.
• Offered administrative support to management team resulting in enhanced operations.
• Enhanced file management system through structured categorization and labelling practices.
• Organized Director's calls, screening and transferring calls when necessary
• Coordinate incoming and outgoing memos for Executive Director
• Managed all travel related duties from local to expatriate staff of about 700 personnel , this included local and international flight reservations, hotel reservations, airport drop off and pickup
• Executed opening and closing of purchase demands, purchase orders, and Multi GRVS within priority ERP system.
• Facilitated budget management and contract modifications.

• Oversaw Travel desk operations while delivering administrative support to about 50 clients
• Established and nurtured partnerships with multiple local immigration offices, hotels and airlines.
• Facility management to ensure office space of five floors was in order and conducive for all
• Updated knowledge on latest industry trends, promotions and offers with regular research and training sessions.
• Prepared detailed daily itineraries for ensuring optimal use of clients' holiday time.
• Assisted in development of company marketing strategies to attract new clientele.
• Facilitated smooth travel experiences by coordinating and booking all aspects of domestic and international itineraries.

• Oversaw management of travel, hotel, fleet and courier desk operations for Oando subsidiaries.
• Oversaw travel arrangements for staff and CEOs, ensuring all personnel received appropriate per-diems and travel insurance.
• Facility management
• Compiled monthly departmental reports featuring actionable recommendations to enhance strategic planning..
• Managed filing system to ensure organized documents.
• Assisted with research, pre-positioning, and proposal management.
• Executed efficient and timely protocol services adhering to company policies.
• Facilitated communication between team and internal partners alongside external vendors.
• Assisted the HSE department with Airline and Hotel inspections to ensure compliance to company policy and requirements.
• Ensured protocol services and security for company executives.
• Formulated administrative notice on Travel-related topics and verified adherence to regulations
• Utilized Oracle ERP for comprehensive data management and reporting.
• Updated company policies, ensuring compliance with regulations.

• Managed immigration document services for expatriates, focusing on Temporary Work Permits and STRs subject to regularization. for about 5000 colleagues
• Supervised and organized all airport pickups along with other protocol-related services for staff and executives.
• Managed travel vendor invoices to prevent payment delays and transaction interruptions.
• Collaborated with Carlson Wagon Travel agency for all international ticket arrangements and Arik airline for local flight bookings.
• Used Microsoft Office tools, Personnel Tracking System, Google