Sa'ad Omar
Ilorin, ,Nigeria
Summary
Experienced administrative professional with 7+ years in high-level business support and coordination within public and international organizations. Proven track record in resource mobilization, stakeholder management, and administrative leadership with expertise in managing confidential information and supporting senior executives. Adept at facilitating cross-departmental collaboration and ensuring operational efficiency in complex organizational environments.
Overview
8
8
years of professional experience
6
6
years of post-secondary education
Work History
Senior Administrative Officer
Office of the Secretary to the Government of Kwara State
Ilorin, Nigeria
01.2017 - 04.2025
- Served as the primary administrative support for senior officials, managing schedules, correspondence, and travel arrangements to optimize efficiency.
- Coordinated meetings and events, prepared agendas, took minutes, and followed up on action points to ensure timely execution of decisions.
- Organized organization events to enhance corporate culture.
- Processed official documentation (e.g., Note Verbale request for visa, passport renewals) while adhering to strict confidentiality and compliance standards.
- Offered excellent customer service to colleagues and external representatives, maintaining organizational reputation.
- Acted as the first point of contact for stakeholders, maintaining effective relationships with government MDAs and external partners.
- Prepare and review Service Level Agreements with vendors and support the Tender and Procurement Committee in contract management
- Spearheaded strategic planning and decision-making processes aligning with mission and stakeholder interests.
- Supported digital filing systems and document management, ensuring accurate and organized records for operational continuity.
- Perform protocol-related duties as may be assigned, such as meet-greet-and-assist service to VP-level staff and above, including meeting them at the airport, and making sure they are processed smoothly through Immigration during arrival and departure
- Managed all correspondence and documentation, ensuring accuracy and confidentiality.
Resource Mobilization and Partnership Officer
ECOWAS Commission
Abuja, Nigeria
01.2024 - 12.2024
- Provided administrative and business support to senior management, coordinating resource mobilization, utilization, and reporting for programs aligned with ECOWAS strategic objectives.
- Managed schedules, prepared meeting agendas, and produced detailed minutes for high-level engagements with multilateral institutions such as IGAD, WAEMU, European Union, and UNHCR.
- Coordinated multiple high-level meetings with international organizations, producing detailed meeting notes and ensuring follow-up on action items
- Acted as a liaison between directorate staff and external stakeholders, facilitating smooth communication and directing queries to relevant departments.
- Supported the development of an Inter-REC communication platform (https://www.reccerafrica.org/), enhancing transparency and coordination among Regional Economic Communities (RECs).
- Supported senior management with the European Union for the implementation of the EU/NDICI program in West Africa, which has an action budget of €259,175,000 for 2024 and aligns with ECOWAS strategic objectives in priority areas.
- Prepared diplomatic correspondence, briefing notes, concept notes, and administrative documents for senior management, ensuring adherence to diplomatic standards.
- Participated in high-level conferences, lectures and stakeholder symposia organized by prominent international organizations, national government MDAs, and prestigious think tanks, including the European Union (EU), Ministry of Finance Incorporated (MoFI), Africa Finance Corporation (AFC), Development Bank of Nigeria (DBN) and Nigeria Economic Summit Group (NESG).
- Supported the accreditation process for the ECOWAS Commission of Ambassadors, Heads of Mission, and Country Representatives of International Organizations from various countries, including Venezuela, Australia, Slovakia, Portugal, Belgium, Norway, the USA, Brazil, and Botswana.
- Maintained and updated databases of development partners, donors, and ECOWAS representatives, ensuring accurate records for operational efficiency.
- Demonstrated adaptability by undertaking additional duties assigned by senior management, showcasing a proactive approach to contributing to the overall success of the team.
Education
Master of Science - Public Administration
National Open Univeristy of Nigeria
03.2021 - 01.2023
Bachelor of Science - Public Administration
Ahmadu Bello University
Zaria, Kaduna State 11.2010 - 04.2015
Skills
- Administrative & Business Support: Expertise in executive support, document management, and operational coordination
- Stakeholder Engagement: Strong interpersonal skills for building relationships with internal teams and external partners
- Communication: Excellent verbal and written skills in English; basic proficiency in French
- Technical Proficiency: Advanced user of Microsoft Office (Excel, Word, PowerPoint) and workflow automation tools
- Compliance & Risk Management: Knowledge of AML, anti-bribery, and regulatory policies from public sector experience
- Organizational Skills: Proven ability to track deadlines, manage priorities, and handle sensitive information with discretion
Languages
English
Fluent
French
Elementary
References
References available upon request.
Training Courses and Workshop
- Strategic Partnerships and Collaborations | Udemy | Jan 2025
- Risk Management and Funding Partnerships | Cornerstone OnDemand Foundation | Jul 2024
- Resource Mobilization and Strategic Partnerships | LEAP Africa | May 2024
- Global Diplomacy - Diplomacy in the Modern World | University of London (Coursera) | Jan 2024
- Office Administration and Management | Xpert Learning (Udemy) | May 2023
- International Diplomacy and Protocol Masterclass | Udemy | Jul 2023
- International Organization Management | Universite De Geneva (Coursera) | Sep 2022
Timeline
Resource Mobilization and Partnership Officer
ECOWAS Commission
01.2024 - 12.2024
Master of Science - Public Administration
National Open Univeristy of Nigeria
03.2021 - 01.2023
Senior Administrative Officer
Office of the Secretary to the Government of Kwara State
01.2017 - 04.2025
Bachelor of Science - Public Administration
Ahmadu Bello University
11.2010 - 04.2015
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