Roseline Amarachi Okpara

• Financial planning and budgeting of project activities.
• Ensuring financial transactions (purchase of consumables, goods, and services) and accounting activities of the program, including end of the month account.
• Ensuring contract and procurement management in accordance with GIZ standards procedures.
• Identifying relevant problems / issues, assisting in formulating implementation-oriented solutions and dealing with all questions arising in the area of accounting and financial management.
• Maximize compliance by adapting accounting practices to meet requirements of multiple accounting styles.
• Coordinates inventory on office supplies and equipment and prepared stock orders for purchase.
• Posted financial data to appropriate accounts in automated accounting system.
• Oversaw work of junior admin assistants handling extensive business financial information.
• Verified accounting records, following up outstanding transactions.
• Adhered to statutory obligations and norms of accounting system.
• Applied accounting and bookkeeping knowledge to identify areas of weakness and opportunities for improvement in financial systems.
• Used sound practices in information security to protect confidential business and financial information from loss or manipulation.
• Updates records in WINPACCS to keep account totals correct and current.
• Onsite reporting, SAP monitoring and Obligo settlements,
• Examined financial documents to check totals, verify transaction accuracy and identify discrepancies.
• Organize physical documentation of financial records in required formats and according to proper bookkeeping principles.
• Interpreted financial data, prepared official forms, and produced statements.
• Scan financial records, locating and correcting any errors.
• Carries out onboarding to help new hires adjust to new work environment.

Finance & Administrative Role

• Financial planning and budgeting of project activities.
• Ensuring financial transactions (purchase of consumables, goods, and services) and accounting activities of the program, including end of the month account.
• Ensuring contract and procurement management in accordance with GIZ standards procedures.
• Identifying relevant problems / issues, assisting in formulating implementation-oriented solutions and dealing with all questions arising in the area of accounting and financial management.
• Maximize compliance by adapting accounting practices to meet requirements of multiple accounting styles.
• Coordinates inventory on office supplies and equipment and prepared stock orders for purchase.
• Posted financial data to appropriate accounts in automated accounting system.
• Oversaw work of junior admin assistants handling extensive business financial information.
• Verified accounting records, following up outstanding transactions.
• Adhered to statutory obligations and norms of accounting system.
• Applied accounting and bookkeeping knowledge to identify areas of weakness and opportunities for improvement in financial systems.
• Used sound practices in information security to protect confidential business and financial information from loss or manipulation.
• Updates records in WINPACCS to keep account totals correct and current.
• Onsite reporting, SAP monitoring and Obligo settlements,
• Examined financial documents to check totals, verify transaction accuracy and identify discrepancies.
• Organize physical documentation of financial records in required formats and according to proper bookkeeping principles.
• Interpreted financial data, prepared official forms, and produced statements.
• Scan financial records, locating and correcting any errors.
• Carried out onboarding to help new hires adjust to new work environment.

Procurement & Contract Manager

• Ensures timely preparation of local and international procurements
• Monitors contracts & procurement, and ensures timely invoicing and settlement of obligos.
• Maintains good database of consultants and suppliers for easy of procurement of goods and services

Communication & Visibility Coordinator

• Represented PMD in all internal & external corporate communication both physically & virtually.
• Coordinated and facilitated all PMD events/seminars nationwide. Generated communication strategy for Migration Updates, Impact stories publication.

Office Management Advisor

• Ensured the smooth running of the PMD / PME office by providing all necessary / required information, materials needed for a successful, conducive work environment in conjunction with the Hospitality Manager.

Technical Support

• Support PMD Experts to maximize SGDs impacts in Nigeria
• Identify growth initiative in line with SGDs
• Provided support to PMD coordinators in implementing PMD fields of actions.

Risk Management & Operations Adivisor

• Represented PMD in all Risk management meetings
• Ensured all updates and new rules with respect to Risk
• Management were followed by PMD staff

• Organised meetings and events guaranteeing professional results.
• Monitored office inventory supplies, re-ordering for service provisions.
• Took minutes and thorough notes in meetings for distribution.
• Facilitated and processed incoming calls and emails, distributing relevant information to necessary departments.
• Produced and distributed monthly reports using Excel knowledge, enabling improved business analysis.
• Offered excellent customer service to colleagues and external representatives, maintaining company reputation.
• Provided dependable administrative support to senior staff, enabling them to freely handle high-importance tasks.
• Handled diary management for smooth-running administration processes.
• Managed queries in person, by phone and via email with exceptional customer care.
• Established workflow processes and implemented modifications to improve administrative operations.
• Cultivated and deepened relationships with partners by providing exceptional service.
• Prepared and analysed financial statements for management teams.
• Made travel arrangements and booked accommodation for senior staff.
• Organized filing system for important and confidential office documents.
• Prepared regular reports on expenses and office budgets.

PMD / PME Procurement & Contract Manager.

• Ensured, organized and coordinated the procurement of both goods and services for PMD and only goods for PME.
• Maintained procurement database.
• Carried out successful tracking of procurement orders and complete procurement documents for effective payment
• Updated all PMD / PME inventories, ensured accurate name tags, proper arrangement and placement.
• Monthly updates of PME / PMD procurement monitoring tool.
• Updated PMD vendors / consultant list

PMD / PME Travel Management

• Managed all travels for both PMD & PME such as Road travels, Flight travels, Hotel reservations, travel settlements for all staffs, returning experts and partners.
• Monthly update of PME travel monitoring tool.

• Coordinated and facilitated company social outings and lunches, showing up to event venues in advance to make preparations.
• Provided printing, photocopying scanning support to colleagues.
• Made travel arrangements and booked accommodation for staff members.
• Researched, analysed and summarised data for research.
• Monitored and updated budget and account records.
• Took detailed minutes at meetings following instructions from senior team members.
• Kept and maintained accurate filing system for preservation of office information.
• Assisted managers in compiling and organising materials for meetings.
• Handled scheduling of meetings and calendar management for senior staff.
• Created email notifications, invitations and agendas for meetings, events and appointments.
• Typed and proofread documents produced by other staff members.
• Called maintenance team to perform repairs and inspections on office equipment.
• Ordered office supplies and researched new deals and suppliers.
• Acted as main contact for internal and external clients.
• Coordinated events by managing budget, logistics and event support.
• Photocopied and printed presentations and reports for meetings.
• Drafted documents and reports for management review.
• Created expense reports with matching receipts.
• Drafted contracts and purchase orders for team.
• Organised master calendar of appointments, operational targets and projects.
• Documented conferences, meetings and appointments with verbatim reports.
• Kept files organised and up-to-date for accurate record-keeping purposes.
• Booked flights and hotels for domestic and international meetings.
• Scheduled meetings, conferences and appointments.
• Sourced and ordered office supplies within allocated budget.
• Partnered with management to implement processes and complete special projects.
• Prepared, reviewed and submitted team expense reports.
• Developed and maintained a new and effective
  filing system.
• Provided direct technical support to Programme coordinator.

• Analyzed sales reports to identify trends and update strategies.
• Allocated teams, materials and calendar space for individual projects.
• Developed pricing structures based on historical and current trends, competitor activities and supply chain data.
• Used multi-source data to determine sales and delivery terms for products and services.
• Evaluated sales and service processes to generate targeted improvement strategies and increase revenue opportunities.
• Supported front-line sales teams with well-coordinated administrative operations.
• Established budgets for Programme activities and controlled expenditure to meet targets.
• Optimized sales methods to best engage, acquire and retain customers.
• Oversaw planning and execution of targeted sales and marketing strategies.
• Strategised cross-promotions with new and existing partners to expand sales and marketing opportunities.
• Customized promotional strategies to meet needs of different clients, products and services.
• Conducted regular market assessments to stay current on trends and maintain readiness for changes.
• Developed marketing plans to support department strategies.
• Organised special sales at specific times to drive customer engagement and move high volumes of products.
• Defined business strategies and roadmaps to drive performance across sales, promotions and marketing departments.
• Generated ideas and concepts for paid ad content, monitoring spend against performance for continued profit improvements.

• Communicated schedules and timelines to stakeholders for on-time event execution.
• Selected event-specific technology and equipment to bring visions to fruition.
• Solicited client feedback to assess event success and uncover opportunities for improvement.
• Handled client correspondence and relationship management with timely responses and acknowledgement.
• Worked closely with couples to meet wedding goals, maintain deadlines and resolve complaints or service issues.
• Reconciled accounts payable and receivable functions to maintain proper budget allocation and capital.
• Mentored team members in logistics coordination, vendor negotiation and client rapport-building.
• Fostered relationships with local and national wedding suppliers to obtain best price, quality and delivery of products.
• Coordinated event workflow and managed subcontractors to deliver top-quality preparations and day-of support.
• Negotiated prices with vendors and subcontractors to maintain adherence to event budget.
• Planned large-scale events such as trade shows, conferences and meetings.
• Leveraged industry knowledge and vendor relationships to source high-quality event supplies and services.
• Attended bridal industry events to promote services and build relationships with prospective vendors.
• Led vendor negotiations to obtain cost-effective services and products.
• Managed support staff and vendor coordination to facilitate logistics during event.
• Promoted company mission and available services through diverse social media platforms.
• Accurately calculated and processed expenses during and after events.
• Liaised with marketing and PR colleagues to promote special events in social calendars.
• Directed subcontractors in floral design, photography needs and audio-visual equipment coordination.

• Typed and proofread documents produced by other staff members.
• Created email notifications, invitations and agendas for meetings, events and appointments.
• Provided printing, photocopying scanning support to colleagues.
• Monitored and updated budget and account records.
• Called maintenance team to perform repairs and inspections on office equipment.
• Made travel arrangements and booked accommodation for staff members.
• Assisted managers in compiling and organising materials for meetings.
• Organised master calendar of appointments, operational targets and projects.
• Drafted documents and reports for management review.
• Scheduled meetings, conferences and appointments.
• Partnered with management to implement processes and complete special projects.