Richard Oranu

PROJECT MANAGEMENT

• Manages the day-to-day activities of the Project

• Ensures that project planning and monitoring tools are up to date and accurate

• Updates the project monitoring tools on a monthly basis to reflect project implementation status

• Drafts monthly progress reports in line with project and donor requirements

• Follows up with project logistics, HR, and financial aspects of the project

PROCUREMENT AND LOGISTICS FOLLOW-UP

• Ensures that project procurement planning is up to date

• Follows relevant procurement processes to ensure project logistics needs are met

• Updates procurement follow-up on a weekly basis for her/his project

BUDGET PLANNING AND FOLLOW-UP

• Ensures that financial planning and project BFUs are updated on a monthly basis in a timely and accurate manner

• Follows up with project budget to ensure spending is in accordance with planning

• Reports any major issues related to budgetary planning to his line manager as necessary

• Follows relevant financial process to ensure project financial needs are met

PROCURMENT

• Procured materials for squadron maintenance and repair services.
• Evaluated internal needs and developed plans for maintaining optimal supply levels.
• Maintained current understanding of pricing structures, market conditions and trends in industry.
• Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
• Negotiated complex corporate procurement contracts by working closely with internal and external contacts.
• Performed yearly store audits in collaboration with managers, designers and sales associates to provide feedback.
• Made valuable contributions to planning of promotions, pricing and inventory levels, enhancing inventory flow, revenue and profits.
• Input, analyzed and reported on data covering all aspects of procurement operations.
• Built relationships with vendors to negotiate ideal terms for purchases

STORAGE

• Help in guaranteeing the management and monitoring of the supply chain storage Place according to the PUI’s standards and tools.

• Ensure that the storage places are appropriate to the supply chain needs and that items are stored appropriately in terms of safety, layout and salubriousness.

• Participate in the importations of goods when necessary.

• Checking stock reports on a monthly basis and submits to the Logistics Coordinator.

• Responsible for supervising the logistic support Services in collaboration with the Base Log/Admin.

• Ensure the efficient management of resources (fleet, Assets, utilities) • Ensure the good weekly vehicle planning

• In collaboration with the drivers and car, hire vehicle to ensure on-time repair and maintenance of the fleet vehicle.

• When vehicle moving for the maintenance and repair, he must remove the MDM visibility and put it back when the vehicles back at the office

• Ensure on time repair & maintenance of Generator

• Monitor the usage of fuel for vehicles and generator

REPORTING

• Transmission of all SAGASTOCK backup to line manager, and activity report for all medical store within the month.

• Transmission of Procurement plan for the month and scheduling new procurement for next month.

• Monthly report transmission with procurement backup files for monthly assessment report.

• Stock status report, quality assurance report supply statue report, buffer stock report, field consumption report, incoming shipment and supply chain lead-time report

And log tag reader backup.

Various project materials, Drugs and Nutrition Supplies for the various component of Nutrition,

Health and Food security.

• Make procurement plans for Office equipment, stationaries, drugs medical consumables implemented according to grants while ensuring that all procurement procedure are respected according to Donors’ and PUI guideline, with validity of procurement files edited by the Log Manager and working closely with person requesting the purchase. Contribute to plan and eventually supervise the shipment and delivery of materials/equipment up to their final destination.

• Assist Deputy Logistics Manager to prepare drug orders, and needs estimate for local procurement of drugs/medical equipment.

• Ensure receipt and quality control of all received local procurement.

• Organize the delivery and reception of drugs and medical consumable.

• Prepare stock order for appropriate transportation method, upon receiving the goods, inspect them, facilitates proper inventory, and organize their storage.

• Select suppliers who meets the CBA requirement and also receive quotas from suppliers along with management imputes chose the most appropriate suppliers.

• Prepare daily workers for unloading and loading of shipment.

• Responsible for the procurement check for drugs and medical consumables for proper validation of all procurement which comes from the different bases.

• support the logistics with the procurement process from all health units for the opening of tenders (participation, correction, validation)

• Imputing of purchase data on the medical purchase tool.

• Analyzing of the purchase follow up every week and give some support to the logisticians if issues are identified.

• Monitor incoming, current and outgoing stock.

• Ensure a central store storage condition for specification standard storage conditions.

• Monitor transportation of cold chain using log tags (temperature/humidity) reader to check on proper cooling conditions.

• Conducting physical inventory for reconciliation of physical stock and theoretical stock

• Prepare store to international standards maintaining logical flow.

• Regular physical stock inventory exercise, to ensure compliance with SAGA STOCK and standard business requirement

• Ensured that all department produce there plan in line with PUI donor policy.

• Help in the forecasting planning, and preparing weekly procurement planning sheet.

• Daily stock consolidation of stock, to help reduce shortages.

Inventory/Warehouse Management

• Maintain and update warehouse records and files (waybills, packing lists, claim reports, orders, inbound shipment record, outbound shipment record, bin cards, stock cards, correspondence, staff files etc.)

• Monitors closely the implementation of activities and reports to head of store keeper.

• Shares about the work progress with the head of store keeper. On a daily basis or when needed.

• Actively takes part in the monitoring of the results achievements and indicators as per indicated in the logical framework.

• Report stock positions, monthly demand and expiry date to the head of store keeper in writing at the end of the month. Comparing bin cards, stock cards and inventory levels in the logistics software applications and following up any discrepancies.

• Participates in the needs assessments in collaboration with the head of store keeper.

• Prevent hazards to where house staffs due to handling of (cutting, tools, slipping, filling of goods, handling too heavy loads, mechanical injuries during loading an electrical appliances )

• ensures that his team complies with the ministry internal rules

• In collaboration with the head of store keeper, I ensures a regular evaluation process for his team with definition and follow-up of clear objectives

• supports his team in building their capacities (Day to day sharing of knowledge and experience, organize training sessions for the Supervisors and Field Officers, develop any pedagogical and methodological tools adapted to the local context…)

• defines the needs in materials and tools regarding the project and activities

• Ensures the follow-up and the proper use of materials and tools used by his team.

• manages the supply of materials to the work site in collaboration with logistics department

• uses the ministry forms for all exchange with the logistic & administration services

• Being accountable for all discrepancies between actual and recorded stock balances.

• Contributes to the management of the cash forecast of the project in link with the head of store keeper.

• Participates in the different working groups and meetings related to his field of work.

• Takes part in external reporting according to the needs (reports to local authorities, donors) in coordination with the head of store keeper.

• Report immediately any delay, problem or other relevant information to the head of store keeper Arrangement for the transportation of good as required and ensuring accurate documentation.

• Arrange for the distribution of programs supplies as per plan and coordinate with program team.

• Ensured that all vehicles have proper onboard vehicle documentation

• Ensured safe running condition of the fleet, and transportation of official business;

Monitor accuracy of records according the Vehicle Log Book, Servicing/Maintenance records & Fuel Consumptions.

• In ensuring the proper functioning of supply chain including procurement planning, purchasing of goods and services, their transport and storage

• Validity request, requisition for quotation and order reception goods and products.

• Updating of all necessary warehouse management data tools for the proper achieving and safe records keeping for all activities

• Arrangement for the transportation of good as required and ensuring accurate documentation.

• Arrange for the distribution of programs supplies as per plan and coordinate with program team.

• Ensured that all vehicles have proper onboard vehicle documentation

• Ensured safe running condition of the fleet, and transportation of official business;

Monitor accuracy of records according the Vehicle Log Book, Servicing/Maintenance records & Fuel Consumptions.

• In ensuring the proper functioning of supply chain including procurement planning, purchasing of goods and services, their transport and storage

• Ensure that the movement of warehouse and store inventories are correctly recorded and documented; authorized and paper work is done per procedure.

• Ensure stock movement documentation are updated with stock report.

• Ensuring all the items bought that falls under asset category according to the organizations policies are properly registered on the asset register with all the required information

• Perform tasks related to other logistic matter of the Office.

Logistics support:

• Provided logistics support and ensuring efficient running of the warehouse by managing the proper set up/repair/ running of base premises.

• Make arrangements for huge volume stock modalities.

• Coordinate logistics and procurement operations

• Management of time sheet, log book, temperature chart and all other logistics related document.

• Maintain communication with warehouse staff to ensure proper working order.

• Receive bills, invoice and purchase orders

• Ensure all payment are processed in time

• Conduct safety procedures for outbound shipment vehicle

• Reconcile hand receipts

• Manage warehouse security related work such as preparing badges, passes and Identification cards

• Maintains receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures.

• Complies with federal, state, and local warehousing, material handling, and shipping requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.

• Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.

• Controls inventory levels by conducting physical counts; reconciling with data storage system.

• Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement.

• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.