OLUWATOBILOBA LAUREEN AGBAJE

Front Desk & Client Relations

• Served as the first point of contact, maintaining a professional, calm, and secure front office environment for clients, executives, vendors, and staff.
• Managed front desk operations including visitor reception, call and email handling, meeting room coordination, and workspace bookings.
• Ensured a controlled and professional workplace environment by monitoring visitor access, front office procedures, and workplace protocols.

Executive & Administrative Support

• Provided administrative and executive support through calendar management, meeting coordination, correspondence handling, task follow-ups, and preparation of reports and presentations.
• Managed executive calendars and coordinated internal and external meetings with strict confidentiality and professionalism, improving scheduling efficiency.
• Supported senior leadership by coordinating executive meetings, preparing briefing materials, tracking action points, and ensuring follow-through on key operational and strategic priorities.
• Conducted operational and SWOT analyses for internal projects, identifying improvement opportunities and supporting leadership decision-making.
• Prepared reports and presentations to support leadership planning and operational decision-making.

Office Operations & Facilities Coordination

• Oversaw office facilities, utilities, subscriptions, and routine maintenance of office equipment, fixtures, fittings, and company vehicles to ensure uninterrupted operations.
• Supervised cleaning, maintenance, and security staff to maintain a safe, organized, and professional workplace environment.
• Escalated and followed up on issues relating to faulty equipment, fixtures, and facilities to ensure timely repairs and minimal operational disruption.
• Supported employee onboarding by coordinating documentation, workspace setup, logistics, and orientation for new staff.

Vendor & Financial Administration

• Liaised with vendors, logistics providers, and service contractors, negotiating service delivery and ensuring adherence to operational, safety, and budget standards.
• Managed procurement of office supplies, consumables, and equipment while maintaining usage records and monitoring cost efficiency.
• Processed approvals, OPEX documentation, and internal administrative forms in compliance with company procedures and internal controls.
• Monitored office expenditures and budget allocations, making cost-saving recommendations where necessary.

Communication & Documentation

• Maintained accurate documentation, internal records, memos, and filing systems to support compliance, audit readiness, and efficient information access.
• Drafted and distributed official press releases, updates, and newsletters across the Oil & Gas industry.
• Coordinated cross-department activities with Finance, HR, Operations, vendors, and service providers to ensure smooth operational workflows.
• Received the Task Terminator Award recognition for outstanding contributions to team efficiency and consistent operational support across teams.

• Planned and maintained complex, fast-paced executive calendars by coordinating cross-functional meetings, team briefings, and client presentations; prepared meeting agendas, slide decks, and briefing notes tailored to strategic business goals.
• Tracked and managed deliverables for 8+ active client projects, ensuring adherence to timelines and milestones while facilitating communication between clients and leadership to support project execution.
• Provided research and administrative support for executive decision-making, compiling detailed reports, collecting data from multiple sources, and summarizing key insights to inform planning and internal communications.
• Managed internal and external emails, maintaining professional tone and accuracy to align with organization's mission and branding.

• Coordinated departmental event, managing logistics and promoting to students to increase participation.
• Collaborated with course mates on projects, strengthening teamwork and communication skills.
• Performed routine responsibilities to ensure smooth office operations.
• Contributed innovative ideas and solutions to enhance team performance and outcomes.