Summary
Overview
Work History
Education
Affiliations
Timeline
Hi, I’m

Olubunmi Simon Olukotun

HR/ Project Administrator Specialist
Ibadan
Olubunmi Simon Olukotun

Summary

23 years coordinating administrative tasks, overseeing projects, managing people, and complementing business needs with my problem solving and leadership experiences. People Management Skills Experience in Federal, State and local government Administration Analytical public sector planning and budgeting Maintain effective working relationships with agencies Effective Communication Skills Team Leadership Experience

Overview

23
years of professional experience
14
years of post-secondary education

Work History

Cocoa Research Institute of Nigeria
Ibadan

Administrative Officer/Personal Assistant to the Chief Executive Officer

Job overview

  • Executive Director
  • Head, Public Relations Office
  • Handle requests and queries appropriately
  • Manage diary and schedule meetings and appointments
  • Make travel arrangements
  • Source office supplies
  • Produce reports, presentations and briefs
  • Devise and maintain an office filing system
  • Devising and maintaining office systems, including data management and filing
  • Screening phone calls, enquiries and requests, and handling them appropriately
  • Coordinates the institute’s internal and external security
  • Custodian of all confidential files of staff
  • Custodian of all secret files
  • Administrative Head of Executive Director’s office
  • Member, CRIN Annual Report Committee
  • Chairman, CRIN Committee on periodic check on Institute facilities
  • Adviser to Executive Director on administrative matters
  • Coordinates the production of CRIN Weekly Bulletin
  • Coordinates arrangements for special meetings and functions, such as retreats and meetings with stakeholders, to the Executive Director
  • Preparing draft letters and giving replies to routine letters as may be directed by the
  • Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
  • Prepared agendas and took notes at meetings to archive proceedings.
  • Set priorities and problem-solved workflow issues to maintain rapport with customers and managers.
  • Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
  • Communicated corporate objectives to various divisions to meet deadlines and adhere to company budgets.
  • Consulted with company management to assess requirements and develop operational enhancements to streamline processes and increase team performance.
  • Prepared reports to assist business leaders with key decision making and strategic operational planning.
  • Updated reports, managed accounts, and generated reports for company database.
  • Delivered performance reviews, recommending additional training or advancements.
  • Created, prepared, and delivered reports to various departments.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Scheduled office meetings and client appointments for staff teams.
  • Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.

Cocoa Research Institute of Nigeria
Ibadan

Head Legal and Corporate Matters

Job overview

  • Proofreading of typed documents by the confidential secretary before presenting them to the Executive Director
  • Covering management meetings and word processing same
  • Minutes taken at the meetings of the Executive Director with the Union Members and others
  • Making summary of submitted documents/reports
  • Accompanying the Executive Director to official functions on request.
  • Proven ability to develop and implement creative solutions to complex problems.
  • Developed strong communication and organizational skills through working on group projects.
  • Worked flexible hours across night, weekend and holiday shifts.
  • Assisted with day-to-day operations, working efficiently and productively with all team members.
  • Organized and detail-oriented with a strong work ethic.
  • Participated in team projects, demonstrating an ability to work collaboratively and effectively.
  • Gained strong leadership skills by managing projects from start to finish.
  • Developed and maintained courteous and effective working relationships.
  • Applied effective time management techniques to meet tight deadlines.
  • Provided professional services and support in a dynamic work environment.
  • Paid attention to detail while completing assignments.
  • Worked effectively in fast-paced environments.
  • Demonstrated creativity and resourcefulness through the development of innovative solutions.
  • Proven ability to learn quickly and adapt to new situations.
  • Worked well in a team setting, providing support and guidance.
  • Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
  • Proved successful working within tight deadlines and a fast-paced environment.
  • Delivered services to customer locations within specific timeframes.
  • Demonstrated leadership skills in managing projects from concept to completion.
  • Resolved problems, improved operations and provided exceptional service.

Principal Administrative Officer
10.2010

Job overview

  • Responsibilities
  • Staff Establishment matters
  • Staff Training and Development matters
  • Personnel record matters
  • Oversight for HRM section
  • Appointment and Promotion matters
  • Staff General welfare matters
  • Covering Internal Management meetings
  • Salaries and Wages Administration
  • Industrial and labour relations matters

International Institute of Tropical Agriculture (IITA)
Ibadan

Senior Project Administrator
03.2018 - Current

Job overview

  • For Eight African countries: Nigeria, Cote D’Ivoire, Benin Republic, Togo, Ghana, Ethiopia, Uganda and DRC Congo
  • Responsibilities
  • Promote the project throughout the countries (Nigeria, Ghana, Benin Republic, Cote d’Ivoire, Ethiopia, Uganda, and DRC Congo) including the communication of the significance of the program and project milestones
  • Document lessons learned and best practices on the project development, implementation, and oversight activities
  • Support international-level advocacy efforts for the project
  • Facilitate Agricultural policy formulation and implementation and promote systems to monitor policy and program implementation
  • Support the partners-led conduct of technical assessments in close collaboration with relevant country-level actors, to review the progress of the project and initiatives including baselines, performance targets, and milestones for integration into the action plan for monitoring and evaluation
  • Proactively support the review of plans and strategies in place for achieving the project objectives in the selected programs, identify opportunities, barriers, and gaps; and propose intervention pathways for enhancing productivity, access, and impact
  • Work with seed companies and aggregators to ensure production, distribution, and marketing of released yam seeds and produce and work with seed companies and agro-dealers to ensure access to yam seeds at all levels
  • Provide technical competence for the implementation of activities using a market systems development approach
  • Work closely with the Desk Officer on Yam at the Federal Ministry of
  • Agriculture to integrate new yam variety release into their yearly programs
  • Liaise with Project Manager to ensure that the project activities are completed on time within budget, meet the quality standard and develop implementing plans for monitoring project progress as well as scheduling project meetings, Establishing and maintaining the project management information system
  • Develop and maintain plans to support the project; including analysis of tasks, schedules and resources needed
  • Monitor project adherence to the funding requirements
  • Track expenditures and report the status of the project budget monthly
  • Plan for resources needed to support project implementation and assist with the procurement of required items in consultation with the IITA supply chain unit
  • Assist with the project in technical and financial reporting to the donor
  • Manage project support and team members
  • Manage the project office and ensure efficient travel and other arrangements for project meetings and workshops.
  • Developed and initiated projects, managed costs, and monitored performance.
  • Achieved project deadlines by coordinating with contractors to manage performance.
  • Managed projects from procurement to commission.
  • Planned, designed, and scheduled phases for large projects.
  • Identified plans and resources required to meet project goals and objectives.
  • Met project deadlines without sacrificing build quality or workplace safety.
  • Monitored project performance to identify areas of improvement and make adjustments.
  • Coordinated with cross-functional teams to resolve project issues and mitigate risks.
  • Negotiated and managed third-party contracts related to project deliverables.
  • Provided detailed technical and operational direction in project challenges, consistently meeting deliverables according to deadlines.
  • Drafted project reports to identify successful outcomes, insights and future recommendations.
  • Prepared and submitted project invoices for review and approval.
  • Provided detailed project status updates to stakeholders and executive management.
  • Developed and implemented strategic project plans to meet business objectives.
  • Coordinated material procurement and required services for projects within budget requirements.
  • Sourced, vetted and managed vendors needed to accomplish project goals.
  • Reported regularly to managers on project budget, progress and technical problems.
  • Monitored project progress, identified risks and took corrective action as needed.
  • Maintained open communication by presenting regular updates on project status to customers.
  • Verified quality of deliverables and conformance to specifications before submitting to clients.
  • Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
  • Tracked project and team member performance closely to quickly intervene in mistakes or delays.
  • Facilitated workshops to collect project requirements and user feedback.
  • Recruited and oversaw personnel to achieve performance and quality targets.
  • Developed and implemented project plans and budgets to ensure successful execution.
  • Analyzed project performance data to identify areas of improvement.

Cocoa Research Institute of Nigeria (CRIN)
Ibadan

Assistant Director
01.2000 - 02.2018

Job overview

  • IDI-AYUNRE, IBADAN
  • Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
  • Created and updated records and files to maintain document compliance.
  • Tracked key business metrics and made recommendations for proactive adjustments to policies and procedures.
  • Trained and mentored new employees on industry practices and business operations.
  • Worked closely with management to provide effective assistance for specific aspects of business operations.
  • Led team of 50 Middle level professionals in special projects and daily operations.
  • Led team of 50 Heads of Departments professionals in special projects and daily operations.
  • Trained and developed department leaders and management staff for specific projects and ongoing operational needs.

Head
01.2018 - 04.2018

Job overview

  • Legal & Corporate Matters
  • Negotiate, review agreements and draft contract letters
  • Government policy articulation and advisory services
  • Policy advocacy on government and related issues
  • Manage initiatives and ensure proper execution of projects
  • Plan for and deliver a specific outcome within clearly define time and resource constraints
  • Ensure compliance with best practices by providing effective organizational continuity/ risk management strategies
  • Handles legal services by identifying institutional needs and coordinating appropriate internal and external advice and services
  • Implement legal compliance processes and evaluate the outcome
  • Manage insurance services
  • Serves as supervisor/liaison with corporate executives
  • Maintain a calendar of corporate events including dates of meetings as approved by management
  • Participate in meetings with investors/ donor agencies and stakeholders.

Cocoa Research Institute of Nigeria
Ibadan

Chief Administrative Officer
01.2013 - 01.2016

Job overview

  • Implemented and monitored organizational plans and developed goals and strategies to address prioritized issues.
  • Leveraged data, implemented new technology and revised procedures to support change.
  • Exercised good judgment by employing contemporary management principles and supervisory practices.
  • Developed corrective action plans for potential areas of compliance vulnerability.
  • Guided staff and provided opportunities for growth by encouraging creativity and ownership.
  • Conducted scheduled review and evaluation of systems and processes to maintain efficiency and proficiency across enterprise.
  • Promoted collaborative and coordinated planning to achieve goals and objectives.
  • Evaluated organizational performance by gathering, analyzing and interpreting data and metrics.
  • Directed technological improvements, reducing waste and business bottlenecks.
  • Represented organization at industry conferences and events.
  • Oversaw business-wide changes to modernize procedures and organization.
  • Initiated strategy to drive company growth and increase market share and profitability.
  • Developed innovative sales and marketing strategies to facilitate business expansion.
  • Monitored key business risks and established risk management procedures.
  • Established and maintained strong relationships with customers, vendors and strategic partners.
  • Created succession plans to provide continuity of operations during leadership transitions.
  • Managed financial, operational and human resources to optimize business performance.
  • Cultivated company-wide culture of innovation and collaboration.
  • Oversaw divisional marketing, advertising and new product development.
  • Communicated business performance, forecasts and strategies to investors and shareholders.
  • Founded performance- and merit-based evaluation system to assess staff performance.
  • Maintained P&L and shouldered corporate fiscal responsibility.
  • Led recruitment and development of strategic alliances to maximize utilization of existing talent and capabilities.
  • Collaborated with legal, accounting and other professional teams to review and maintain compliance with regulations.
  • Formulated and executed strategic initiatives to improve product offerings.
  • Analyzed industry trends and tracked competitor activities to inform decision making.
  • Devised and presented business plans and forecasts to board of directors.

Senior Administrative Officer
10.2001 - 10.2009

Job overview

  • Managing and coordinating of activities of the Executive Director’s office
  • Corporate image laundering
  • Protocol and Public Relations activities
  • Managing the Executive Director/Chief Executive Officer’s official relation
  • Managing and updating the Executive Director/Chief Executive Officer’s official Contacts
  • Supervising the staff of the Executive Director/Chief Executive Officer’s office
  • Liaising with embassies and airlines (travel agencies) for visas and flight routings
  • Scrutinizing all incoming mails sent to the Executive Director to ensure that the less urgent mails are sent for inputs before presenting such mails to the Executive Director, his attention is however drawn to the most urgent correspondence.

Education

Olukotun Olubunmi Simon

MBA, B. Sc from CERT

Chartered Institute of Personnel Management (CIPM)

Associate

University of Ilorin

Master from Business Administration
01.2003 - 04.2005

MBA

University of Ilorin

Bachelor of Science (B.Sc from Political Science
01.1992 - 04.1997

Ekiugbo Grammar School

Senior Secondary School Certificate
01.1984 - 04.1990

Affiliations

Member, Lions Club international President, Ibadan Doyen Lions Club Ibadan (2008-2009) President Ibadan Doyen Lions Club, Ibadan (2009-2010) MEMBERSHIP OF PROFESSIONAL BODY Associate Member, Chattered Institute of Personnel Management (CIPM)

Timeline

Senior Project Administrator

International Institute of Tropical Agriculture (IITA)
03.2018 - Current

Head

01.2018 - 04.2018

Chief Administrative Officer

Cocoa Research Institute of Nigeria
01.2013 - 01.2016

Principal Administrative Officer

10.2010

University of Ilorin

Master from Business Administration
01.2003 - 04.2005

Senior Administrative Officer

10.2001 - 10.2009

Assistant Director

Cocoa Research Institute of Nigeria (CRIN)
01.2000 - 02.2018

University of Ilorin

Bachelor of Science (B.Sc from Political Science
01.1992 - 04.1997

Ekiugbo Grammar School

Senior Secondary School Certificate
01.1984 - 04.1990

Administrative Officer/Personal Assistant to the Chief Executive Officer

Cocoa Research Institute of Nigeria

Head Legal and Corporate Matters

Cocoa Research Institute of Nigeria

Olukotun Olubunmi Simon

MBA, B. Sc from CERT

Chartered Institute of Personnel Management (CIPM)

Associate

MBA

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Olubunmi Simon OlukotunHR/ Project Administrator Specialist