Olalekan Fashola

• Process financial transactions and reconciliations in line with relevant policies and procedures
• Prepare financial reports as per financial guidelines and when required
• Maintain ledgers and accounting records for the classification and recording of financial transactions and for the reconciliation of accounts and preparation of recurring or special reports
• Calculate and prepare MODE for timely and accurate calculation and payment of salaries, allowances, travel claims, and other payments to staff members, and other claimants
• Contribute to preparing and processing monthly accounts, open items, and recurring monthly expense recognition
• Prepare financial data for budget estimates and financial planning
• Prepare and save documented financial reports for month-end and year-end (Bank statement, Bank Reconciliation, Petty cash count, and petty cash journal report) in E-safe
• Maintain liaison with officials of local banks and financial institutions to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations, and matters on the maintenance of office bank accounts
• Assist colleagues in all accounts maintenance and budget control aspects by providing reports on financial status, procedures, exchange rates, costs and expenditures, and potential funding problems
• Perform other related duties as required
• Act as backup for the Assistant Finance officer and Admin Associate
• Safeguards the financial resources entrusted to the organization by advising and managing financial assets, financial planning, and cash management activities
• Monitor financial performance of the budget; allocation and expenditure trends; generate, prepare, and share with relevant stakeholders’ financial progress reports and brings to their attention any deviations or delays for corrective measures
• Conduct surveys of the local cost of living, DSA rate and servicing staff, and housing rental and collects information as required
• Ensure that all administrative transactions and arrangements of contracts follow the applicable policies, procedures, rules, and regulations
• Review contractual arrangements related to programmatic support to ensure that the terms and conditions of all contracts are being adhered to by providers of services
• Prepare, update, and maintain inventory records of non-expendable equipment for submission to the main office
• Orders and controls stationery supplies
• Review internal control systems and establish procedures to mitigate risks to ensure adherence to financial rules
• Monitor compliance with the organization’s systems and procedures and ensure management integrity and accountability with high-quality standards in all financial and administrative activities
• Review the financial reports to ensure implementation of IPSAS and compliance with the financial rules and regulations
• Monitor cash balances for timely processing of replenishment to always ensure the availability of cash to cover payments
• Attend meetings and participate in discussions of new or revised procedures and practices on administration and finance matters; interpret and assess the impact of changes and make recommendations for follow-up action.

• Designed a formatted template for review of cash sales as contained in Day-end REPORT from CAS locations to ensure un-authorized credit sales never exist nor delayed lodgment (if any)
• Designed and developed a new DAY-END reports format with controls that end the input errors and improve data accuracy and integrity
• Redesigned and formatted customers’ account template with inbuilt controls that will ensure no input errors, improves data accuracy and integrity
• Designed and developed “Customers’ Accounts Reconciliation” templates with controls to ensure that all “unauthorized credits” of cash-down and credit customers are easily identified and commented/follow-up on
• Designed and developed Audit tools for carrying out all audit assignments at CAS locations in an effective and efficient way
• Checking and reviewing to ensure collections at CAS locations are duly receipted on ebt/ERP
• Obtain receipts ebt download from the Accountant's office and check to schedule a collection for the month
• Obtain and review the bank reconciliation from the Aviation Accountant to ensure sales proceeds ARE receipted AND are traced to the bank statement
• Obtain & review the customers’ statement of account for all active cash-down and credit customers to ensure all sales to these customers are captured for the month under review
• Confirm payment made by cash-down and credit customers to the bank statement and the customer’s account
• Identifying and ensuring unauthorized credits are regularized
• Obtain and review customers’ credit balances/ Ledger to identify balances that are above the approved credit limit
• Confirm that invoices and collections are appropriately receipted in ebt/ERP
• Review each CAS location sales report to ensure the integrity of the data input relating to quantity, price and amount
• Review the stock management report to confirm the integrity of the opening stock, sales, receipt, transfers, closing stock and stock gain or loss
• Carry out pre-disbursement audit of all claims relating to staff claims, operative overtime allowance, departmental imprest account and other Aviation payment vouchers
• Review all Aviation products payment for/procurement of ATK, stock management (receipt, issue and stocking of Aviation technical spare part and filter
• Ensuring Aviation management control relating to execution of all engineering works, physical inspection of all on going engineering work where necessary and ensuring expenditure control (pre-disbursement audit) of the contract job
• Ensure Accounts and finance control on weekly customers’ accounts reconciliation of credit, cash down and cash & carry customers, review the monthly FAAN surcharge computation and the OPEX and CAPEX of the partnership venture for the accuracy in computation
• Review of general stock Tanks; Bowsers; Drains; Pipelines by carrying out the stock count (dip), reconciliation of stock, and ensuring proper recording of the stock verified
• Review internal control procedures relating to product receipts/issues to identify control weaknesses and likely recommendations to safeguard the asset of the organization
• Review HSE compliance of CAS locations especially with regards to fire extinguishers, Illumination, fire drills, Perimeter Fence, Cleanliness, Tank Farm area etc
• And ensure that product receipt lines, bowsers, BRVs have no leakages as required by the regulations
• Prepared a checklist to review the activities of the quality control unit to ensure compliance to regulatory requirement.

• Ensure branch staff compliance with internal code of conduct, Policy/Procedure, and Regulations
• Ensure that all activities as stipulated in the control checklist are performed by the branch
• Provide Control and Compliance Counseling, Advisory and Decision Support Service to the branch
• Educate and train staffs on compliance issues, Improve compliance culture in the assigned branch
• Build strong KYC compliance environment in the assigned branch ie ensure capturing of all valid KYC documents in the core banking application through regular review of account opening and documentation both on clients files and on the system
• Review credit files and escalate all risk observed
• Carryout unannounced visits to client’s business location after loan disbursement
• Ensure daily call over of all Till transactions (which include but not limited to deposit/withdrawal slip, cheque slips, funds transfer) within 24hours of posting and where practicable online same day
• Daily review of ATM card and PIN management or any other related reviews to ensure irregularities are discovered and escalated promptly
• Ensure integrity of transactions and GL accounts in the branch through daily review of the branch GL balance report and escalate any major deviation from standard
• Ensure prompt resolution of all recommendations in internal audit report, regulatory examiners report and other statutory examiners report involving the branch under your purview
• Conduct special investigation as maybe directed by the head Risk and Internal Control
• Ensure prompt and qualitative rendition of relevant reports which include but not limited to Weekly Activity Report, Vault balancing Report, Downtime Report, and Risk Event Report
• Any other job as assigned by the head Risk and Internal Control
• Ensured bank’s policy, procedures and regulatory compliance on transactions or activities initiated by or to assigned branches
• Independent call over of all qualifying transactions within 24 hours of posting or where practicable online same day
• Ensured integrity of transaction and general ledger accounts in branch and prompt resolution of issues in internal audit report, management letter and any other reports of assigned branches
• Reviewed all systems generated override messages and exception reports to ensure proper authorization and valid transactions
• Conducted special investigations, spot checks, stock takings and other contingent functions as may be assigned by senior management.

· Ensure Policy/Procedure/Regulatory Compliance on transactions or activities initiated by or to the assigned branches

· Provide Control and Compliance Counseling, Advisory and Decision Support Service to the business units (SBUs) and strategic resource functions (SRFs).

· Create and improve homogenous Compliance Culture in the branch that aligns with the control and business objectives of the Bank

· Build strong KYC and KYC (B) compliance environment in the assigned business units

· Ensure integrity of the transactions and GL accounts in the branch through daily review of the branches GL balance reports and other relevant adhoc and standard reports

· Ensure that open items in the branch GL accounts are current and reflect the true nature of the products recorded therein. Any major deviation from the standard must be escalated following the appropriate escalation procedure

· Ensure prompt and qualitative rendition of relevant returns and reports as may be required by the Zonal Internal Controller/Regional Control Manager which will include among others: Critical Control Issues Report, Adhoc Unusual Incidence Report, Report on proof review and other assets ageing and provision in standard approved format etc.

· Ensure prompt resolution of all open issues in the Internal Audit Report, Management letter, Regulatory Examiners Report and other Statutory Examiners Report involving branches under your purview.

· Ensure capturing of all KYC documentation into all customers’ accounts in the Core Banking Applications through the regular review of Account opening and documentation both on the file and on the system.

· Daily Independent Call Over of all qualifying Transactions within 24 hours of posting and where practicable online same day and as may be advised to you from time to time

· Daily Review of all System Generated Override Message/Exception Reports to ensure that appropriate approvals were obtained for it and that they are valid transactions

· Daily Reconciliation of CBN/Other bank Correspondence accounts (Our Accounts) where Applicable

· Daily Serial review for all Numbered forms (e.g MC, Deal slip, Draft, Form “M”, Form “A”, to ensure completeness and proper posting/funding of all cheques issued

· Carry out other verifications as outlined in the Independent Verification Proof Chart of Internal Control for your office.

· Log in all exceptions observed unto the Control Exception Manager

· Outward and Inward Clearing review

· Daily review of ATM cash reconciliation or any other related reviews to ensure any irregularities are discovered and escalated promptly. Sign off on any reversals regarding the ATM transactions done manually.

· Review and monitoring of all e-banking related product reconciliation

· Conduct Special Investigation as may be assigned from time to time

· Conduct spot checks, stock taking, and other functions as may be assigned from time to time.

· Any other job that may be assigned by the ZICM or RICM. Copied: www.hot

· Reconciled CBN and other bank correspondence accounts (Nostro and Vostro accounts).

· Prepared Nostro account reconciliation reports and prompt resolution of opened issues in reports.

· Visited branches to conduct spot check, identify and log all exceptions relating to branches visited.

· Reviewed head office and strategic business units’ proof transactions to identify and resolve any exceptions.

· Prepared and presented management accounting pack information both standard and Adhoc, in consultation with business units to business review committee.

· Maintained fixed assets and capital work in progress accounts management.

· Prepared bank reconciliation of various bank general ledgers and ensure prompt resolution of issues in reconciliation statements.

· Synchronized and reconciled intercompany current accounts with subsidiaries.

· Administered and supervised accounts staff of subsidiaries (Apapa Bulk Terminal Ltd and Southern Star Shipping Co. Ltd).

· Co-ordinated all the accounting transactions of Receivables & Depots.

· Established a documentation process that enabled robust customer’s account reconciliation which gave rise to recovery of #10m bad debt. (See achievement below)

· Carrying out Cement Customers Credit appraisal in line with company policy

· Critically analyzing Customer’s Credit records, performances and credit worthiness to determine appropriate/suitable credit limit to be granted.

· Recommending to management appropriate credit limit to customers

· Reviewed weekly Age Analysis of Debtors for the purpose of driving effective debt collection.

· Makes adequate provision for bad & doubtful debts.

· Interface with stakeholders (Banks, Customers, Commercial department and Treasury) to ensure that:

· Payments by customers are genuine and receipted

· Invoices are raised to service the customers payments

· Customer’s payments are correctly captured in the books of the company

· Customers get value for payments made

· Handling of customers complaints with the sole objective of ensuring customer satisfaction.

· Training / Performance appraisal of subordinates

· Handling audit queries emanating from both internal and external audit.

· Ensured computation of rebates & freight subsidy due to customers

· Preparation of monthly contribution statement for Cement depots.

· Computed company income tax assessments including additional assessments.

· Traced and maintained companies’ files.

· Analyzed departmental documents for appropriate distribution and filing.

· Examining Tax returns and raising additional assessments via:

· Ensuring uniform application of Tax Laws, Tax Regulations and Information circulars

· Supervising a number of Officers responsible for the assessment of small companies, individual business concerns, partnerships, estates and trust.

· Conducting enquiries into the affairs of small companies

· Following up such cases as are in dispute through the appeal procedures.

· Conducting on the job training for tax Officers.