NEMI Otobo
Lagos
Summary
Operations professional with a strong background in coordinating administrative systems, stakeholder engagement, and program logistics. Successfully streamlined workflows, achieving significant time and cost savings while maintaining audit-ready documentation and vendor relationships. Aiming to leverage diverse operational expertise to enhance program efficiency.
Overview
5
5
years of professional experience
Work History
Volunteer Administrative Manager, Program Host & Coordinator
IDEAT AFRICA (Nonprofit Organization)
01.2025 - Current
- Coordinated monthly leadership and career development programs, overseeing scheduling, speaker relations, participant onboarding, and implementing structured reporting systems for management review.
- Managed program communications and stakeholder engagement, serving as primary contact for official inquiries and fostering professional relationships across partner organizations.
- Serve as focal point for all program-related administrative queries, managing communications between participants, speakers, partners, and management to ensure smooth program delivery.
- Maintain organized digital and paper filing systems for program records, participant data, and operational documentation, ensuring traceability and easy access for local and remote stakeholders.
- Produced periodic operational reports tracking program attendance, feedback, and resource utilization to inform leadership decision-making and fulfill donor reporting requirements.
- Key Achievement: Streamlined program coordination workflow, reducing administrative preparation time by 30% through structured documentation templates and digital tracking systems.
Executive Administrative Support | Vice Chancellor's Office
NATIONAL YOUTH SERVICE CORPS (NYSC)
11.2024 - 11.2025
- Coordinated executive meetings, prepared briefing materials, tracked action items, and facilitated follow-up to drive alignment between Vice Chancellor's Office and internal departments.
- Provided structured administrative support within a high-accountability executive office, managing official correspondence, document processing, and confidential records in line with institutional protocols.
- Served as primary contact for official inquiries, fostering professional stakeholder engagement and ensuring accurate information flow across university administration.
- Maintained organized filing and document control systems (paper and electronic) to enhance traceability, version management, and timely retrieval of information for executive and departmental use.
- Supported compliance-related record-keeping and structured reporting processes for audit and institutional review purposes.
- Key Achievement: Implemented a standardized document tracking system that improved retrieval time by 40% and ensured 100% traceability for confidential executive records.
Founder & Operations Manager
CHOCOLOJA CHOCOLATE CONFECTIONERY
Akure
09.2022 - 01.2025
- Key Achievement: Built operational systems from scratch, establishing procurement workflows, inventory tracking, and financial documentation that supported business growth from zero revenue to consistent monthly operations.
- Coordinated procurement of raw materials, managing supplier communications, negotiating terms, and maintaining vendor documentation to ensure consistent supply chain operations.
- Conducted supplier analysis and benchmarking that reduced operating costs by 20% through strategic vendor selection and bulk purchasing optimization.
- Implemented structured documentation systems for operational records, financial tracking, and compliance documentation, improving audit readiness and operational transparency.
- Managed day-to-day operations including production scheduling, quality control checkpoints, and customer order fulfillment in a resource-constrained startup environment.
- Maintained inventory records and cost-tracking spreadsheets using Excel (pivot tables, reporting templates, basic formulas) to provide real-time visibility into stock levels and operating costs.
Facility Operations Intern
JOHNVENTS COCOA PROCESSING FACTORY
Akure
01.2023 - 07.2023
- Maintained maintenance logs and operational documentation within manufacturing environment, ensuring structured reporting and compliance record-keeping.
- Participated in operational monitoring and HSE (Health, Safety, Environment) briefings, enhancing workplace safety documentation.
- Maintained tracking templates for utilities and production-support resources, enabling data-driven operational reviews.
- Facilitated cross-functional communication between production, maintenance, and quality assurance teams, ensuring timely information flow.
Administrative & Operations Coordinator
TECH EXPO AFRICA
Akure
04.2022 - 06.2024
- Key Achievement: Coordinated logistics and stakeholder management for a large-scale technology event, ensuring seamless execution across 15+ vendor partnerships and 200+ attendees.
- Facilitated vendor engagement processes through documentation tracking, contract records, and service coordination for multi-stakeholder technology conference.
- Structured and maintained records of contracts, deliverables, and partner commitments, ensuring obligations were tracked and communicated effectively to leadership.
- Managed operational tracking sheets to monitor budgets, timelines, and stakeholder obligations, preparing status summaries and reports to support decision-making.
- Coordinated cross-team communication to drive timely execution of operational deliverables across event planning, marketing, and logistics teams.
- Assisted in venue assessment and logistics coordination, evaluating facilities for accessibility, capacity, and operational suitability.
Co-founder & Marketing Lead
ROOMME HAVEN LIMITED (Proptech Startup)
Akure
11.2021 - 05.2023
- Drove user acquisition strategies during early-stage platform development, increasing registrations by 40% through targeted outreach and partnership building.
- Strengthened user trust and brand positioning through market engagement and outreach in a competitive startup environment.
- Developed partnership agreements with service vendors to expand platform offerings, overseeing vendor onboarding documentation and relationship management.
Education
Bachelor of Engineering (B.Eng.) - Industrial & Production Engineering
Federal University of Technology
Akure01-2024
Graduate Diploma - Logistics and Supply Chain Management (CILSCM)
CILSM
NigeriaSkills
- Office operations
- Vendor Management
- Document control
- Coordination & Minute-Taking
- Procurement optimization
- Logistics coordination
- Data analysis
- Process Improvement
- Cross-Functional Communication
- Stakeholder engagement
- Executive Meeting
- Workflow Monitoring
- Data consolidation
- Operational Status Reporting
- Office suite proficiency
AREAS OF INTEREST & CAREER DIRECTION
Country Office Operations | Program Administration & Support | Donor-Funded Project Coordination, Supply Chain & Logistics Operations | Process Improvement & Continuous Improvement
Timeline
Volunteer Administrative Manager, Program Host & Coordinator
IDEAT AFRICA (Nonprofit Organization)
01.2025 - Current
Executive Administrative Support | Vice Chancellor's Office
NATIONAL YOUTH SERVICE CORPS (NYSC)
11.2024 - 11.2025
Facility Operations Intern
JOHNVENTS COCOA PROCESSING FACTORY
01.2023 - 07.2023
Founder & Operations Manager
CHOCOLOJA CHOCOLATE CONFECTIONERY
09.2022 - 01.2025
Administrative & Operations Coordinator
TECH EXPO AFRICA
04.2022 - 06.2024
Co-founder & Marketing Lead
ROOMME HAVEN LIMITED (Proptech Startup)
11.2021 - 05.2023
Bachelor of Engineering (B.Eng.) - Industrial & Production Engineering
Federal University of Technology
Graduate Diploma - Logistics and Supply Chain Management (CILSCM)
CILSM