Nancy Onyinyechi Okonkwo

Executive Assistant to Operations & Media Directors

Method1 LLC

New York, USA

03.2022 - 07.2025

Supported both Operations and Media Directors with high-level administrative functions.
Managed executive calendars and communications, and coordinated 30+ meetings weekly.
Organised national and international travel for individuals and groups (up to 50 people).
Designed structured PTO tracking system and maintained cross-functional dashboards.
Improved executive workflow through management of schedules and itineraries.
Implemented new document management systems, improving data accessibility and security internally.
Managed complex travel arrangements to ensure seamless business trips for executives.
Handled queries from clients professionally, enhancing company's reputation.
Liaised with other departments to maintain smooth flow of information company-wide.
Oversaw procurement process efficiently, reducing operational delays.
Took minutes during meetings, accurately preserving crucial details for future reference.
Handled confidential documents securely, maintaining privacy and trustworthiness within firm operations.
Ensured accuracy of financial records with meticulous bookkeeping tasks.
Assisted in decision-making processes by conducting comprehensive research.
Trained junior staff members, boosting overall team productivity in administration tasks.
Enhanced communication between departments by arranging and coordinating meetings and conferences.
Facilitated efficient office operations by managing correspondence, filing systems and organisational procedures.
Ensure timely report filing, keeping executives informed about departmental progress.
Maintained accurate, up-to-date database, ensuring easy retrieval of information when required.
Conducted detailed market research for enhancement of business strategies.
Streamlined administrative processes to increase efficiency at work.
Provided exceptional customer service, resulting in increased client satisfaction.
Coordinated all logistical aspects of corporate events, leading to organised and successful functions.
Delivered high-quality marketing presentations for successful client pitches.
Scheduled meetings, conferences and appointments.
Kept files organised and up-to-date for accurate record-keeping purposes.
Booked flights and hotels for domestic and international meetings.
Coordinated events by managing budget, logistics and event support.
Organised master calendar of appointments, operational targets and projects.
Drafted documents and reports for management review.
Partnered with management to implement processes and complete special projects.
Documented conferences, meetings and appointments with verbatim reports.