Mohammed Alhaji Ado

• Responsible of ensuring that MSF is a Responsible employer in the mission, support proper management of HR across the board and assume full responsibility of all Administrative and legal issues in the Mission.
• Conversant with labour legislation in mission country by keeping informed of any amendment made in labour legislation by regularly checking legislation sources and/or regularly meeting with lawyer, other local authorities at this level;.
• Conversant with all MSF policies, procedures, tools, standards and principles regarding all staff’ (national, international, regional, etc.) working conditions, benefits and remuneration, job profiles and function grids, health coverage, etc., adapts them to the Mission reality and ensure an equitable, efficient, transparent, fair and accountable implementation by all relevant staff throughout the Mission.
• Responsible for the proper implementation and follow up of internal regulations and terms of employment contracts of all national staff, ensuring that all staff is employed in the frame of fair labour conditions, and according to local legislation, MSF HR vision, values and principles.
• In close collaboration with Human Resources Coordinator, ensuring regular administrative meetings with all staff throughout the mission takes place in order to ensure they are aware and respect their rights and duties and to inform them of any change in Labour legislation and general employment framework which may affect them (i.e.
• Legal amendments, changes in local practices, new HR-Admin policies or procedures, amendments to Internal Regulations, etc.).
• Responsible of ensuring that National Staff remuneration (salary, post adjustments, compensations, final settlements, etc,) and benefits (holidays, leaves, social coverage, health coverage, etc.) meet with the Mission’s salary grid validated by HQ, Internal Regulations and HR policies, ensuring MSF acts as a responsible employer at any time.
• In close coordination with the Finance Coordinator, ensuring fulfillment of national legislation regarding employees’ taxes, Pension, NHF, NSITF etc.
• At the Mission level, preparing monthly declaration forms for taxes and employee/employer Pension contributions and sends them to the Financial Department for further payment.
• Ensuring an efficient filing system (physical and electronic files) of all administrative files at Mission level, granting strict confidentiality of employees’ personal files and other administrative private documents upon request of Human Resources Coordinator and ensuring preparedness in case of evacuation.
• Maintaining regular contact with ministries, national administrations, other MSF sections and other NGOs to improve/keep up to date with administrative practices.
• Well conversant with Homère (HR Software) in depth and ensures a proper parameterization, use of the system and quality of data throughout the Mission, being the Missions’ technical reference.
• Ensuring in close collaboration with Human Resources Coordinator and Logistics department, that all international and internal movements in the Mission are properly managed (visas, tickets, per diem when necessary, dates of arrival/departure, etc.), and ensures proper accommodation conditions (i.e Room, food, etc.) by informing all relevant people/departments.
• Organize travel and files of all Staff arriving/departing the Mission, including International Staff documentation (visas, MSF card, Mission Orders, etc.), booking and purchasing plane tickets, keeping / renewing passports and organizing briefings / induction.
• Planning and organizing of trainings, contract with hotels, transportation and security of participants etc.
• Executing Recruitment activities, shortlisting of candidates, organizing test, interview, selection and induction of new staff.
• Responsible of preparing the Budget monitoring review for HR and FIN Matrix, making forecast, analyses for any variation
• Getting involved in the preparation of Plan of Action both for HR and Finance.

• Reinforce the competencies of the HR team in MSF policies, procedures, tools, standards and principles.
• Coached the mission PAM on HOMERE, further strengthen his skills on the software by ensuring proper salary check/control for each payroll done.
• All variables and statistics are well understood which resulted in a significant improvement of the database quality.
• Reinforcement and follow up on monthly reporting by the project, consolidation and transmission to HQ for further analysis.
• Implementation of standard tools; Daily worker sheet, rosters, recruitment tool etc.
• Support in preparing the Mid-year review for the projects.
• Support provided to expats arriving in the mission in regards to perdiem, accommodation and transportation during their quarantine.
• Together with the Logistics team, identified the new office location, inspection, price negotiation, finalization and drafting of contract.
• Follow up of missions legal cases, and represented MSF at the court for hearing.

July 2018 to Date
- Supervising the implementation of mission associative plan of actions.

- Organize associative meetings (activities, debates, mobilization events, etc.), in particular pre-FADs and FAD, and also provide feedback of the FAD and also responsible for drafting the reports for FADs.
- Attend associative meetings with the HQ team and other Asso Focal points of other missions.
- Make the association known to newcomers by ensuring associative briefings – Sharing information on the membership application process – encourage an active engagement of all members.

• Executing recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs.
• Informing all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
• Executing under the HR Coordinator supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
• Entering the variable pay slip elements on Human Resources software (Homere) paid holidays, sick leave, unpaid leave, etc.
• In order to ensure accurate and on time payroll payment.
• Supervising the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social securities contributions, etc.) in order to ensure accuracy and on time payroll payment.
• Supporting the HR Coordinator to draw up annual holiday planning in order to schedule staff shifts and cover operational needs.
• Supervising project budget execution in order to detect deviations and recommend corrections.
• Organizing travel and files of all Staff arriving/departing the Mission, including International Staff documentation (visas, MSF card, Mission Orders, etc.), booking and purchasing plane tickets, keeping / renewing passports and organizing briefings / induction.
• Coordinating staff travelling through the state capital is picked up, has appropriate papers and a place to stay.

• Executing administrative and legal related tasks, under supervision of the Administration Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implementing cash management procedures in order to ensure the highest control and security, and ensuring cash availability.
• Updating Social security & Tax office employee files in order to meet legal requirements and duties.
• Assisting the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Processing the payment to suppliers and keeping strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carrying out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Classifying and preparing all accounting pieces as requested by the Administration Manager.
• Filing the accounting documents and enter the accounting pieces in the accounting software (SAGA), with the support from the) Administration Manager and Accounting Manager (ACMA)

• Keeping accounts and releasing of zonal funds as may be directed.
• Preparation of payment vouchers counter signing and writing of cheques.
• Maintenance of the vote book, receipt booklets and making proper entries.
• Preparation of accounts monthly report.
• Keeping record of internally generated revenue.

• Processing of payment vouchers.
• Making entries in Ledger.
• Validation of Cash book.