Kingsley Ofoegbu
Office Assistant
Enugu,Enugu
Summary
I'm a dedicated office administrator with excellent experience in the industry. I'm able to maintain professional appearances and demeanour, and expertly complete assigned tasks with a focus on quality. I'm a Dependable and quick-learning team player with effective communication and organizational skills.
Overview
4
4
years of professional experience
5
5
years of post-secondary education
2
2
Languages
Work History
Office Assistant
Endee City Lights
Akwa, Anambra
09.2021 - 07.2023
- Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
- Interacted with customers by phone, email, or in-person to provide information.
- Delivered clerical support by handling range of routine and special requirements.
- Completed clerical tasks such as filing, copying, and distributing mail.
- Maintained and updated office records, both digital and physical.
- Submitted employee payroll documentation weekly to avoid errors and kept employees paid accurately and on time.
- Created purchase orders and tracked invoices to avoid missed or delayed shipments.
- Collaborated with various departments to complete assigned tasks.
- Organized events and meetings to maximize capacity and keep event venues running smoothly.
- Prepared and edited documents to produce precise, accurate and professional communication.
- Scheduled and coordinated travel arrangements for office staff members.
- Ordered office supplies and kept office stocked with needed resources to operate smoothly.
- Assisted with budgeting and financial management to keep office operating within budget.
- Managed daily data entry and kept clerical information accurate and up-to-date.
- Monitored security to help maintain equipment, data and information safety.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Coordinated travel arrangements for staff members.
- Created and maintained detailed records of all office activities.
- Processed incoming and outgoing mail and packages according to established procedures.
- Coordinated and scheduled meetings and appointments.
- Monitored and tracked budgets and expenses.
- Fostered operational efficiency and compliance with company policies through effective coordination of office activities.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Input data into spreadsheets and databases.
- Edited and proofread documents for accuracy and completeness.
- Compiled and analyzed data to produce reports.
- Promptly received and forwarded incoming communications, such as phone calls, emails and letters, to appropriate staff.
- Managed incoming correspondence to enhance employee performance and reduce time spent on processing and responding.
- Edited documents to keep company materials free of grammar errors.
- Informed and supported business leaders through consistent communication and administrative support duties.
Office Assistant
Global Chattels Express LTD
Akwa, Anambra
03.2019 - 06.2021
- Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
- Interacted with customers by phone, email, or in-person to provide information.
- Delivered clerical support by handling range of routine and special requirements.
- Completed clerical tasks such as filing, copying, and distributing mail.
- Informed and supported business leaders through consistent communication and administrative support duties.
- Edited documents to keep company materials free of grammar errors.
- Managed incoming correspondence to enhance employee performance and reduce time spent on processing and responding.
- Promptly received and forwarded incoming communications, such as phone calls, emails and letters, to appropriate staff.
- Compiled and analyzed data to produce reports.
Education
Bachelor Of Applied Arts And Science - Estate Management
04.2011 - 09.2016
Skills
Multi-line phone proficiency
Filing and data archiving
Spreadsheet management
Office management
Strategic planning
CMS-1500 billing forms
Conference planning
Bookkeeping
Report analysis
Technical Support
Administrative support
Scheduling
Team Bonding
Project Management
Expense reporting
Project planning
Sorting and labeling
Performance improvement
Invoice Processing
Mail handling
Office administration
Accomplishments
- Oversaw implementation of new phone system which resulted in more cost-effective service.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Managed inventory and office budgeting for supplies for busy office of 50 employees.
- Coordinated weekly project team meetings and drafted agendas to increase meeting efficiency.
Timeline
Office Assistant - Endee City Lights
09.2021 - 07.2023
Office Assistant - Global Chattels Express LTD
03.2019 - 06.2021
Abia State University - Bachelor Of Applied Arts And Science, Estate Management
04.2011 - 09.2016