JULIET ODALUBU
Virtual Assistant
Etche
Summary
Detail-oriented and highly organized Administrative and HR professional with over 7 years of experience supporting executive-level operations, managing confidential documentation, and delivering high-quality communication and administrative services. Skilled in Microsoft Office Suite, Google Workspace, and virtual collaboration tools. Experienced in managing high-volume email correspondence, scheduling meetings, maintaining digital filing systems, and supporting stakeholders with professionalism and discretion. Strong writing background in academic and creative content development.
Overview
9
9
years of professional experience
4
4
Certifications
1
1
Language
Work History
Virtual Assistant / Administrative Assistant
Gonia Limited
01.2023 - 12.2025
- Provided remote administrative support to executive and operations teams.
- Managed calendars, scheduled meetings, and coordinated virtual communications.
- Handled high-volume email correspondence and maintained digital filing systems.
- Assisted with data entry, document formatting, and internal reporting.
- Supported client communications and maintained CRM records.
- Utilized Microsoft Excel for data tracking and reporting, including pivot tables and formulas.
Senior Secretary
Maydon Pharmaceutical Limited
06.2017 - 12.2023
- Managed daily administrative operations including email correspondence, letter drafting, and HR documentation.
- Scheduled and coordinated meetings, prepared minutes, and maintained confidential records.
- Supported the CEO with business communications, reporting, and internal coordination.
- Developed and maintained digital filing systems for efficient document retrieval.
- Played a key role in securing business deals through timely communication and professional support.
- Contributed to improved workflow efficiency and enhanced customer-staff engagement.
Education
B.Sc. - Public Administration
Anambra State University
UliGCSE Equivalent - undefined
Skills
Microsoft Office Suite Data analysis Presentation design Email communication
Google Workspace proficiency Document and spreadsheet management Email and calendar organization
Pivot tables and VLOOKUP Data analysis functions Conditional calculations
Time management and prioritization
Email management
Digital record management
Client services
Meeting facilitation
Effective communication
Office administration
HR documentation
Academic writing
Microsoft Excel expertise Data analysis and visualization Advanced formulas and charts
Microsoft Word and Outlook Document creation and management Email communication Time management
Google Workspace applications Document creation and management Spreadsheet analysis Email communication Calendar organization and scheduling Cloud storage solutions
Client Management Systems (CMS) – Proficient
Newsletter distribution
Facebook group management
Stripe payment processing
Remote collaboration tools Virtual meeting platforms Team communication software
Certification
Certified Human Resource Manager
Affiliations
Human Resources Management (PMDC, affiliated to HRMA)
Accomplishments
Additional Information
1. Soft Skills & Strengths
- Strong communicator with a talent for simplifying complex ideas
- Highly organized and detail-oriented
- Empathetic listener and team motivator
- Comfortable managing virtual classrooms and remote teams
2. Tools & Platforms You’re Familiar With
- Trello, Jira (for agile task management)
- Zoom, Microsoft Teams, Google Meet (for virtual facilitation)
- Google Workspace & Microsoft Office (for documentation and collaboration)
3. Training Style or Philosophy
- “I believe in interactive, learner-centered training that blends structure with flexibility. I use real-world examples, breakout discussions, and visual aids to keep learners engaged and confident.”
4. Availability
- “I am available for remote training sessions on weekdays and weekends, with flexibility for different time zones.”
5. Career Goals
- “My goal is to become a certified Scrum Professional and eventually support agile transformation initiatives across organizations.
Timeline
Virtual Assistant / Administrative Assistant
Gonia Limited
01.2023 - 12.2025
Senior Secretary
Maydon Pharmaceutical Limited
06.2017 - 12.2023
B.Sc. - Public Administration
Anambra State University