Juliana Baya Obun
Summary
Dedicated and detail-oriented Human Resource Assistant with four years of experience in supporting HR operations within a non-governmental organization. Proficient in managing recruitment processes, facilitating employee onboarding, and coordinating training and development programs. Skilled in maintaining accurate employee records, managing confidential data, and improving office efficiency through effective communication and organizational skills. Adept at preparing documentation, updating HR databases, and performing various administrative tasks to support the HR department. Committed to fostering a positive workplace environment and contributing to the organization's mission and goals.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Human Resources Administrator
Awesome Heights Initiative (NGO)
03.2020 - Current
- Facilitated all aspects of the recruitment process, including conducting interviews.
- Assisted with the onboarding process for newly hired employees and guided them in understanding workplace policies and organizational values.
- Coordinated training and development programs to enhance staff skills and capacity.
- Managed employee data and ensured confidentiality in compliance with organizational privacy policies.
- Maintained accurate employee records through diligent documentation of personal information, job history, performance evaluations, and other relevant data.
- Improved office efficiency by effectively managing internal communications and promptly responding to general inquiries and correspondence.
- Updated the HR database with new employee information, changes in benefits, and other pertinent details.
- Enhanced organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
- Performed additional tasks as assigned by the HR Officer, contributing to the overall effectiveness of the HR department.
Administrative Executive
UQ Projects Construction Company Limited
06.2019 - 02.2020
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Facilitated communication between departments, maintaining open lines of dialogue for better collaboration on projects.
- Handled confidential information with utmost discretion, ensuring sensitive data was protected from unauthorized access.
- Collaborated with cross-functional teams to achieve organizational goals, fostering a positive work environment.
- Improved customer satisfaction by promptly addressing inquiries and resolving issues in a timely manner.
- Oversaw inventory management, maintaining optimal supply levels while minimizing waste and unnecessary expenses.
- Scheduled appointments and meetings, organized materials and prepared rooms.
- Offered technical support and troubleshot issues to enhance office productivity.
- Managed high-level executive calendars, prioritizing appointments and meetings to optimize time management.
- Managed special projects as assigned; delivered results within established deadlines while meeting objectives.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Created and managed office systems to efficiently deal with documentation.
Administrative Assistant
Community High School
12.2016 - 12.2017
- Facilitated smooth daily operations in the school office through meticulous attention to detail in record keeping and document preparation.
- Contributed to successful event planning for various school functions such as graduation ceremonies, parent-teacher meetings, and staff appreciation days.
- Composed, typed and distributed correspondence, reports and notices.
- Maintained timesheets and absences for school.
- Fostered strong relationships with parents and community members through timely communication about upcoming events or changes within the school system.
- Conducted research on behalf of principal related educational trends and policies leading informed decision making.
- Collaborated with other administrative assistants to ensure seamless coverage during absences or peak workload periods, providing support as needed.
- Expedited communication flow by managing correspondence, both internal and external, ensuring timely responses from the Principal's office.
- Managed sensitive information with discretion while maintaining confidentiality of student records, personnel files, and administrative issues brought to the attention of the Principal.
- Assisted with onboarding processes and orientations for newly posted corps members and maintained accurate personnel records for all staff under the Principal's supervision.
Human Resources Administrator
RCCG, The Father's House (Volunteer)
01.2020 - Current
- Coordinate onboarding for new staff and volunteers, ensuring they understand church policies, culture, and expectations.
- Serve as the primary point of contact for staff and church members regarding HR policies, procedures, and benefits.
- Organize and conduct training programs for staff and volunteers to enhance their skills and knowledge.
- Ensure proper documentation and storage of members, staff and volunteer records in compliance with privacy policies.
- Administer employee benefits programs, including health insurance, retirement plans, and other offerings.
- Prepare and submit required reports to church leadership and external agencies as needed.
- Assist in recruiting, training, and managing volunteers to support various church ministries and events.
- Maintain volunteer records and ensure proper onboarding and orientation.
- Provide administrative support to the church leadership team, including scheduling meetings, preparing documents, and managing communications.
- Assist with special projects and events as needed to support the church's mission and goals.
Education
Master of Science - Biochemistry
University of Lagos
Lagos Nigeria02.2020
Bachelor of Science - Biochemistry
University of Port Harcourt
Port Harcourt, Rivers State, Nigeria12.2015
Skills
- Employee Relations
- Communication
- Proficiency in MS Office
- Administrative capabilities
- Onboarding and Orientation
- Human Resources Support
- Time Management
- Training and mentoring
- Database Maintenance
- Conflict Resolution
Certification
- Human Resource Management Training, Institute of Arts Management & Professionals - 2017
- Executive/Administrative & Personal Assistant Training, Allied Educational Resources Ltd - 2023
- International Volunteering Training, La Plage Meta Verse - 2023
Timeline
Human Resources Administrator
Awesome Heights Initiative (NGO)
03.2020 - Current
Human Resources Administrator
RCCG, The Father's House (Volunteer)
01.2020 - Current
Administrative Executive
UQ Projects Construction Company Limited
06.2019 - 02.2020
Administrative Assistant
Community High School
12.2016 - 12.2017
Master of Science - Biochemistry
University of Lagos
Bachelor of Science - Biochemistry
University of Port Harcourt
- Human Resource Management Training, Institute of Arts Management & Professionals - 2017
- Executive/Administrative & Personal Assistant Training, Allied Educational Resources Ltd - 2023
- International Volunteering Training, La Plage Meta Verse - 2023
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