Joy Ijeoma Nwajiaku
Operations Manager
Federal Capital Territory
Summary
Enthusiastic goal driven Professional with over 10 years experience, eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of project and grants management, operations and administration, team management as well as budgeting , accounting, human resources, and logistics management for program within the development/INGO work environment.
Overview
11
11
years of professional experience
10
10
years of post-secondary education
2
2
Certificates
Work History
Acting Senior Administrator
African Field Epidemiology Network
Abuja
06.2021 - Current
- Key Responsibilities
- Prepare, review, and consolidate annual operational budget for program
- Proactively ensure budget alignment for efficient use of project funds on schedule, scope, and budget
- Reduced process bottlenecks by training and coaching employees on practices, procedures and performance strategies.
- Ensure conducive work environment by providing adequate workspace, tools, and adequate controls
- Promote workflow by ensuring compliance through regularly monitored templates and work guidelines
- Proactively ensure appropriate and timely program related administrative and logistics activities
- Proactively contribute to participatory learning opportunities for ease of identification of resource needs and gaps to obtain suitable and useful solutions
- Established positive and effective communication among 180 unit staff and organization leadership, reducing miscommunications and missed deadlines.
- Evaluate suppliers to maintain cost controls and improve procurement.
- Built and reviewed master service agreements to simplify and streamline contract negotiation process.
- Assisted with recruitment process by posting job ads, filtering applications, scheduling interviews, assisting in interview process and drafting offer letters.
Administrator
African Field Epidemiology Network
Abuja
05.2018 - 05.2021
- Key Responsibilities:
- Prepare, review, and consolidate annual operational budget for program
- Proactively ensure budget alignment for efficient use of project funds on schedule, scope, and budget
- Participate in preparing and sharing periodic financial report with management and donors
- Coordinate logistics arrangements for over 100 field activities, 50 meetings and workshop to ensure success.
- Increased project implementation by coordinating activities to align with donor and AFENET policy.
- Contribute to project information and knowledge management strategy through adequate document storage and filling for ease of document retrieval
- Optimize knowledge management through electronic filing system for easy retrieval
- Proactively contribute to participatory learning opportunities for ease of identification of resource needs and gaps to obtain suitable and useful solutions
- Established needed resources by strategically negotiating with stakeholders and vendors to achieve program goals.
- Supported human resources staff with new hire orientations and monthly departmental meetings.
Project Administrative Assistant
African Field Epidemiology Network
Abuja
09.2015 - 04.2018
- Key Responsibilities :
- Provided support in budget preparation and contract development.
- Analyzed and interpreted accounting information to develop company expense budget.
- Assisted in proper tracking of over 2,000 products, accurate tagging of assets, resolution of procurement challenges, provision of real time updates, and accurate inventory record.
- Participated in over 100 contract and budget negotiations with outside vendors and internal stakeholders.
- Managed office inventory and ordered new supplies when items were running low.
- Processed payments to vendors and staff and assisted with other accounts payable and receivables tasks.
- Coordinated Logistics for trainings, workshop and meetings.
- Conducted onboarding to help about 50 new hires adjust to administrative and performance aspects of jobs.
- Recorded meeting minutes to provide historical account of actions, measure progress against strategic plan and drive accountability.
- Interacted with vendors to procure equipment and services.
- Managed relational database to store information for reference, reporting and analysis.
- Created detailed expense reports to facilitate reimbursement for office expenses incurred.
- Executed record filing system to improve document organization and management.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
Administrative and Finance Associate
MEASURE Evaluation - John Snow Initiative( USAID)
Abuja
06.2011 - 06.2015
- Key Responsibilities :
- Ensure efficient Program administrative, Logistics, Procurement/Inventory, and financial practices.
- Leveraged on Quickbooks accounting software to manage expenses and keep track of finances.
- Conducted onboarding to help about 10 new hires adjust to administrative and performance aspects of jobs.
- Proactively processed all expenses, requests, day-to-day financial statements, and transactions,
- Verified supporting/financial documents, and managed bank documents/transactions
- Coordinated staff records, and updated database, process timesheets, and maintained out-of-office schedules
- Managed administrative tasks related to staff engagement, company-wide talent inventories, reviews, supervision of contractors, and management of office equipment
- Booked and coordinated travel plans for over 10 team members including hotel, Air & ground transportation .
- Strengthened relationship with vendors, ensured adherence to JSI and USAID procedures, and prevented stock-outs using stock/inventory management system
- Ensured proper filing and tracking of over 100 assets, accurate tagging of assets, resolution of procurement challenges, provision of real time updates, and accurate inventory record
- Actively engaged in pre-planning tasks for workshops, meetings, provision of secretarial support, and resolution of logistical challenges
- Ensured project related cash requests, fund retirements, documentations and payments were processed timely and accurately.
- Proactively ensured process compliance, accountability and smooth office operations thereby leading to timely attainment of project objectives due to reduced number of conflicts and reduced delays in operational processes.
- Recorded meeting minutes to provide historical account of actions, measure progress against strategic plan and drive accountability.
- Processed payments to vendors and assisted with other accounts payable and receivables tasks.
- Maintained company handbook to outline policies and provide insights to company mission and values.
Education
Master of Science - International Relations
University of Abuja
Abuja, Nigeria 01.2019 - Current
Master of Public Administration - Public Administration
University of Abuja
Abuja , University Of Abuja 08.2016 - 11.2017
Postgraduate Diploma - Public Administration
University of Abuja
Abuja, Nigeria 07.2015 - 08.2016
Bachelor of Arts - English Language
Nnamdi Azikiwe University
Awka, Anambra State, Nigeria 01.2001 - 12.2004
Skills
Budgeting and forecasting
undefinedWork Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
You will recognize your own path when you come upon it because you will suddenly have all the energy and imagination you will ever need.
Sara Teasdale
Timeline
Acting Senior Administrator
African Field Epidemiology Network
06.2021 - Current
Leadership and Management in Health, University of Washington, USA
06-2020
Global Health Project Management, University of Washington, USA
09-2019
Master of Science - International Relations
University of Abuja
01.2019 - Current
Administrator
African Field Epidemiology Network
05.2018 - 05.2021
Master of Public Administration - Public Administration
University of Abuja
08.2016 - 11.2017
Project Administrative Assistant
African Field Epidemiology Network
09.2015 - 04.2018
Postgraduate Diploma - Public Administration
University of Abuja
07.2015 - 08.2016
Administrative and Finance Associate
MEASURE Evaluation - John Snow Initiative( USAID)
06.2011 - 06.2015
Bachelor of Arts - English Language
Nnamdi Azikiwe University
01.2001 - 12.2004
Certification
Leadership and Management in Health, University of Washington, USA
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