Open To Work
Jessica Njoku
Ibadan
Work Preference
Summary
Detail-oriented Executive Assistant with experience supporting senior leaders, managing complex schedules, coordinating cross-functional tasks, and maintaining operational efficiency in fast-paced environments. Proven ability to streamline administrative processes, improve communication flow, and ensure executives stay focused on high-impact priorities. Adept at working with confidential information, managing multiple stakeholders, and delivering measurable operational improvements.
Overview
10
10
years of professional experience
Work History
Senior Executive Assistant
Wayward
USA (Remote)
07.2025 - Current
- Provided direct administrative and operational support to leadership, managing calendars, meetings, and follow-ups for multiple stakeholders.
- Coordinated meetings, prepared agendas, documented action items, and tracked execution, improving follow-through rate by 30%
- Organized documents, reports, and internal workflows, improving information accessibility and team efficiency.
- Supported operational planning and ensured deadlines were met across projects.
- Coordinated executive schedules and meetings, ensuring optimal time management and resource allocation.
- Streamlined communication between departments to enhance collaboration and information flow.
- Managed complex travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.
- Developed and maintained organizational systems for project tracking and documentation integrity.
- Led initiatives to improve office processes, resulting in increased productivity and reduced turnaround times.
Operations & Administrative Coordinator
Freelance
Remote
01.2023 - 01.2025
- Supported founders and small teams with scheduling, task tracking, and administrative coordination.
- Implemented task management systems using ClickUp and Notion, improving task visibility and completion rates by 35%.
- Handled email correspondence, data entry, and document preparation with a high level of accuracy.
- Assisted with process documentation to standardize recurring administrative tasks.
Executive Assistant (Contract)
Bluejay Allied Ent.
Lagos Nigeria
08.2020 - 07.2023
- Supported executive leadership in calendar and email management, arranging travel and overseeing all incoming and outgoing communications.
- Organized team meetings and events, coordinating with internal and external parties to meet the goals and needs of each project.
- Created and maintained streamlined documentation processes, using Google work space for easy record access.
- Proactively solved scheduling conflicts, handled last-minute changes, and provided support during team projects to enhance workflow and reduce friction by 20%.
- Managed executive calendars and scheduled appointments to optimize time management.
- Coordinated travel arrangements, including itineraries and accommodations for senior leadership.
- Organized company events and meetings, ensuring logistics aligned with organizational goals and objectives.
- Handled confidential and sensitive information with discretion and tact.
Administrative Analyst
Westville consultant limited
Ibadan, Oyo State, Nigeria
03.2016 - 06.2020
- Efficiency Improvement: Designed better workflow processes, reducing office back-and-forth and increasing efficiency by 25%.
- Administrative Support: Conveyed administrative needs and identified employee gaps to supervisors, enhancing work output by 30%.
- Oversaw procurement of office supplies, improving workplace efficiency and saving costs by 15% without incurring future losses.
- Analyzed operational data to identify trends and improve efficiency across various departments.
- Developed and implemented streamlined processes for project tracking and reporting.
Education
Virtual Assistant Skills Training - Executive & Administrative Support
Boss Assistant Academy
Lagos10-2024
Msc - Managerial psychology
University of Ibadan
Ibadan, Oyo State, Nigeria04-2019
Bachelor of Science - Accounting
Abia State University
Abia State09-2014
Skills
- Executive & Administrative Support
- Calendar & Inbox Management
- Meeting Coordination & Minutes
- Task & Priority Management
- Process Documentation
- Travel & Event Coordination
- Confidential Information Handling
- Operational Reporting
Accomplishments
- Improved task tracking and follow-up consistency across teams
- Reduced scheduling conflicts and administrative bottlenecks
Additional Information
Experienced in remote executive support, Strong organizational and communication skills, Comfortable working with leadership and cross-functional teams
Software Tools Proficiency
- Google workspace
- Microsoft suite
- Discord
- Skype
- Asana
- Canva
- Slack
- Zoom
- ClickUp
- Notion
- Monday.com
Tools Software
- Google Workspace
- Microsoft Office
- Notion
- ClickUp
- Slack
- Zoom
- Calendly
- Trello
- Discord
Timeline
Senior Executive Assistant
Wayward
07.2025 - Current
Operations & Administrative Coordinator
Freelance
01.2023 - 01.2025
Executive Assistant (Contract)
Bluejay Allied Ent.
08.2020 - 07.2023
Administrative Analyst
Westville consultant limited
03.2016 - 06.2020
Virtual Assistant Skills Training - Executive & Administrative Support
Boss Assistant Academy
Msc - Managerial psychology
University of Ibadan
Bachelor of Science - Accounting
Abia State University