SAGA
Dickson Fackjo JAPHETH
Plot D4 Cadastral Zone Garki, Opposite Police Barracks By Legislative Quarters,Abuja
Summary
Highly skilled Finance and Administrative Personnel with over 6 years of diverse accounting, finance, procurement and auditing experience in academics, audit firm, financial institutions and Non-governmental organization environments. Organized and results-oriented professional, capable of identifying deficiencies and potential opportunities for improving organization functionality. Proven Public Finance Expert and analyst with an in-depth understanding of the International tax system and audit standards, aimed at achieving the desired goals of getting value for resources expensed.
Overview
4
4
Languages
8
8
Certifications
8
8
years of professional experience
Work History
Deputy Finance Coordinator
SOLIDARITES INTERNATIONAL, NIGERIA MISSION
09.2019 - 06.2021
- Main Tasks Financial and budgetary management:.
- Monitor enforcement of finance process implementation at mission level and propose improvement to be validated by the Finance Coordinator.
- Lead the monthly budget follow up process for validation of the Finance Coordinator:.
- Ensure the cycle is implemented on the mission as per Solidarites International standard.
- Prepare monthly forecast of costs managed by Coordination and Coordination costs.
- Consolidate and analyze budget follow up and allocation board at mission level based on base inputs.
- Support the Finance Coordinator in the preparation of institutional donor and authorities’ financial documents:.
- Draft proposal based on base inputs as per donor or authorities’ requirement.
- Prepare financial reporting as per donor or authorities requirement.
- Define the expenditure cycle and authorization thresholds and ensure compliance with the purchase validation cycle.
- Consolidate the mission’s monthly closing accounts.
- Verify the accounts before they are sent to headquarters.
- Consolidate and check the Allocation boards.
- Prepare, monitor and revise the mission’s financial programming.
- Complete the consolidation of monthly Budget follow up and ensure that the mission remains financially stable.
- Make connections between budgetary consumption and activity progress.
- Propose solutions if necessary.
- Monitor the mission’s operating costs.
- Train the mission’s senior staff in how to use the Budget Follow up.
- Prepare and assist with possible audits or inspections.
- Prepare and consolidate the financial sections of proposals.
- Integrate the new donor contracts into the financial management of the mission’s projects, adhering to Solidarités International procedures.
- Accountancy management of the mission:.
- Monitor enforcement of accountancy process implementation at mission level and propose improvement to be validated by the Finance Coordinator.
- Overview and provide technical assistance to the team on daily operation.
- Follow up SAGA parameters updates and ensure the implementation of the software at mission level.
- Validate the monthly accountancy of the mission, report and follow the validation of the pack with HQ:.
- Final cross check of the accountancy pack.
- Liaison with the HQ and focal point for feedback on HQ cross check.
- Oversee the yearly accounting closure preparation for validation of the Finance Coordinator:.
- Final cross check of the accountancy of the past year.
- Review the annexes and documentation necessary as per Solidarites International standard.
- Oversee the accountancy archiving at mission level:.
- Ensure that all vouchers are cross checked and in line with Solidarites International standard.
- Ensure that archives are sent to coordination and HQ as per Solidarites International standard.
- Oversee the preparation of audit at mission level for validation of the Finance Coordinator:.
- Ensure that all transactions documents are prepared and in line with Solidarites International standard.
- Prepare any additional requirement from the finance department in links with audit Cash Management:.
- Monitor enforcement of cash supply system and cash security at mission level and propose improvement to be validated by the Finance Coordinator.
- Validate the cash flow request of the mission, report and follow transfers with HQ:.
- Final cross check of monthly cash flow forecast for the mission.
- Liaison with the HQ and focal point for internal transfer tracking.
- Overview and provide technical assistance to the team on cash supply to the base.
- Overview and provide technical assistance to the team on bank relationship Administrative follow up:.
- Ensure completion of paper and digital filing, supervise the back up of finance files.
- Respect of the administrative calendar.
- Supervise the yearly mailing of finance files to HQ Legal follow up:.
- Follow the evolution of finance related national laws and policies.
- Supervise reconciliation between HR information and tax payment Team management:.
- Supervision and training of the base administrators.
- Do regular field visits on the different bases.
- Ensure minimum staffing levels for the administrative service during periods of absence.
- Support the Finance Coordinator in the definition of the needs and in the recruitment of the coordination finance team.
- Train, support and evaluate the Finance team in Cooridnation.
- Provide technical support to the finance teams at base level, conduct regular field visits and support the Finance Coordinator in the preparation of general finance meeting.
- Reporting/Communication:.
- Report on a weekly basis to the Finance coordinator, compile internal reporting at mission level for the finance department and participate in the monthly meeting and reporting of the mission.
- Establish and maintain relationships with the administrative stakeholders at national level (NGO & INGO, administrative local authorities…).
- On request, participate in meetings (donor, authorities, NGO forum…) and workshops relating to his/her field of activity and write up minutes to the Finance coordinator.
- Ensure regular financial reporting to headquarters, on a schedule defined by the administrative calendar.
- Ensure that Solidarités International’s in-country registration is followed up.
- Organize and run information and coordination meetings.
- Produce financial reports that are in line with financial donors’ administrative procedures.
- Establish and maintain relationships with the administrative authorities at the national level.
- Carry out constant judicial monitoring, keep up-to-date with local employment laws, check information collected with law firms and insert it into Solidarités International’s documentation.
- Take part in meetings relating to administrative aspects, represent Solidarités International when asked/delegated to do so Coordination Finance Officer.
Acting Finance Coordinator
SOLIDARITES INTERNATIONAL
01.2020 - 04.2020
- Main Tasks The Finance Coordinator will direct and coordinate all administrative, accounting and financial services associated with the mission.
- As coordinator, he/she is responsible for guaranteeing the financial balance of the mission and for ensuring that all Solidarités International procedures, donor procedures and all laws of the country in which Solidarités International is intervening are respected.
- He/she is the point of reference for the mission, and the link between headquarters and the mission for all matters relating to management, accounting and budget monitoring.
- Main tasks and responsibilities:.
- Analysis of the socio-economic context.
- Team management.
- Financial, accounting and budgetary management.
- Administrative management of the mission.
- Cash management.
- Reporting/communication.
Coordination Finance Officer
PREMIERE URGENCE INTERNATIONALE
Maiduguri, Borno
05.2018 - 08.2019
- Being responsible for quality and timely accounting for the whole mission e.g.
- Cash procedures, bank accounts, receipts and supporting documents, electronic data entry,.
- Consolidation of overall mission accounting, monthly closing process and documents, ensuring strict respect of deadlines and strict compliance to PUI guidelines, financial standards and procedures.
- Coordinating and overseeing the monthly and yearly closing of accounts and balance sheet, and reporting the mission's accounting statement through monthly and weekly reports, in order to verify the evolution of project finances and provide information about them.
- In collaboration with other colleagues, budgets are prepared and monitored for donor projects as and when due and submitted to relevant stakeholders within and outside the organisation.
- Reviews all Bank and Cash Payment vouchers and ensures they are properly approved, ensuring the highest standard of supporting documentation and an audit trail of workings and approval accompanies all transactions.
- Ensure all contractual payments are settled and accounted for accurately and on time.
- Review payments; employees, suppliers and contractors and recover debts from staff and third parties.
- Provide support to budget holders in reviewing and understanding monthly financial budget monitoring reports and follow up on any recommended action points.
- Review and signs off purchase orders.
- Maintains and track accruals/ prepayments register.
- Treasury & Cash Follow-up.
- To prepare the weekly financial forecast of the base, compile it, and send it to the Finance Coordination for validation.
- To insure availability of cash at base level and anticipate any cash issue.
- To ensure the proper communication with the Logistics department regarding the payments.
- To guarantee security of the cash and confidentiality of information.
- To participate in the global cash management of the mission (follow up of transfers from HQ, preparation of transfers to the bases, etc).
- To be in contact with the bank for issues solving.
- Finance, Accounting and Budget Management.
- Support budget holders in the proposal budget costings, creating Reporting Templates Support budget holders in the understanding of budget reports including phasing and re-phasing of budgets.
- Support budget holder in the realignment of budgets.
- Support the mission’s manager in the preparation of the field office Budget with potential gaps actively highlighted and communicated for inclusion in new proposals.
- Provide support to budget holders in reviewing and understanding monthly financial budget monitoring reports and follow up on any recommended action points.
- Provide support to Mission Manager with advice/training to budget holders on budget management and phasing.
Finance and Admin Officer
Medecin Du Monde
Maiduguri, Borno State
11.2017 - 05.2018
- Project financial information is entered accurately into accounting software in line with the field office monthly timetable.
- MDM staff, partners and consultants complies with MDM and institutional donors' policies and procedures.
- Administration:.
- Develop filing system for administration department, and after validation of Administrative Coordinator, Realize copying and filing and scanning, especially for accountancy.
- Assist during organization of trainings, accommodation and transportation Accountancy:.
- Enter invoices & payments data regularly into accountancy software (saga) in accordance with MdM standards and to the accountancy and budget framework.
- Verify that all the receipts/invoices are correctly filled and they are eligible for MdM accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID);.
- Make cash advances for operation to validated staff after validation of the Finance Coordinator and ensure that all advance are reconciled/closed by the end of the week & month.
- Prepare (glue and copy) and archive all necessary documents for monthly accountancy in accordance with MdM procedures: accountancy (ledger, cash controls) and annexes.
- Prepare the payment of expenses related to the daily operation of the MdM programs, according to MdM procurement procedures (Mission Request, Purchase order, contract, invoices & receipts, quotations, and proformas etc.).
- Double check of records, according to MdM & donor procedures.
- Complete the monthly closing operation of the cash accounts in accountancy after validation of Finance Coordinator, in the schedule fixed and send the documents required Keep the administrative archive on the mission (do the copies, classify and archive).
Finance and Admin Officer
Renaissance for Peace and Development Centre
Jalingo, Taraba State
04.2017 - 11.2017
- Responsible for the implementation of RPDC cash management procedures to ensure highest control and cash availability of the coordination activities.
- I ensure corrective and effective financial resource management of the organization under the technical directives of the centre finance manager and finance coordinator.
- Support the finance coordinator with delegated tasks so as to ensure proper management in the centre (preparing financial reports to donors, budget, accounting, treasury etc).
- Coordinating the payment of taxes and pensions to the government authority.
- These includes withholding of taxes on contracted suppliers, pension contributions and PAYE remittances to the Internal Generating Revenue.
- Under the authority of the country’s finance coordinator, I ensure that the legislation of the country is strictly adhered to, with the requirements and standard maintained and applied so as to ensure efficient use of resources.
- Regularly fill in for the finance manager whenever he is on leave or on assignment, which I perform roles like bank reconciliation of the centre project in Taraba state, monthly closing process etc.
- Follow-up on all tax issues, withholding of certain percentage to remit to the government regularly follow-up the financial performance of the project i.e, making of financial forecast, expenses projection, excess cash etc.
Operation and Funds Transfer Officer
United Bank for Africa
Jalingo, Taraba State
02.2015 - 03.2017
- Opening of account and maintenance Attending to customer complaints Atm card and cheque requisition and issuance Issuance of MC and CC Funds Transfers and salary scheduling and payment Daily Operation plan and report E-product sales and enrolment.
Administrative Assistant
TSHMB ATTACHED TO FHI360
Jalingo, Taraba State
09.2013 - 01.2015
- Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.
- Provide a set of standard business support activities, where required, to contribute to the effective functioning of office/unit.
- Notify staff or requesting units/vendors of completed payments and obtain confirmation of receipt of payment.
- Processed the payments of supplies.
- Rendered the project account annually.
- Participated in preparing work plans.
- Financial accountability of projects.
- Weekly and monthly cash and bank reconciliation.
- Controlled all receipts and records of expenditure of facilities project.
- Bursary Department, Federal Polytechnic Nasarawa, Bursary Assistant/ (NYSC).
Education
Diploma - supply chain management
Alison US
Masters in Business Administration - View
National Open University of Nigeria
Master of Science - Accounting
University of Maiduguri
Bachelor of Science - Accounting
Modibbo Adama University of Technology Yola
PREPARATION AU DEPART: Administrative/Finance Training, Paris, France - undefined
Skills
Budgeting and finance specialist
Accomplishments
- Japheth D.J (2012).
- An Appraisal of Global Anti-Corruption Initiatives in compliance with Nigerian Anti-corruption initiatives.
Certification
Student Member - Institute of Chartered Accountants of Nigeria (Reg No. 193277). 2016
Software
FINACLE 7,8,10 AND 10X
SPSS
SAP
MICROSOFT OFFICE
Interests
FOOTBALL
GYMING AND BODY FITNESS
ADVENTURE AND TOURISM
Timeline
Acting Finance Coordinator
SOLIDARITES INTERNATIONAL
01.2020 - 04.2020
Deputy Finance Coordinator
SOLIDARITES INTERNATIONAL, NIGERIA MISSION
09.2019 - 06.2021
Coordination Finance Officer
PREMIERE URGENCE INTERNATIONALE
05.2018 - 08.2019
Finance and Admin Officer
Medecin Du Monde
11.2017 - 05.2018
Finance and Admin Officer
Renaissance for Peace and Development Centre
04.2017 - 11.2017
Operation and Funds Transfer Officer
United Bank for Africa
02.2015 - 03.2017
Administrative Assistant
TSHMB ATTACHED TO FHI360
09.2013 - 01.2015
PREPARATION AU DEPART: Administrative/Finance Training, Paris, France - undefined
Bachelor of Science - Accounting
Modibbo Adama University of Technology Yola
Master of Science - Accounting
University of Maiduguri
Masters in Business Administration - View
National Open University of Nigeria
Diploma - supply chain management
Alison US
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