James Oladele Adedayo

Work History

Finance and Operation Director

HEARTLAND ALLIANCE NIGERIA LTD/GTE ACE 6 PROJECT

01.2022 - 04.2025

Provide leadership role in all administrative and Financial operations to support the USAID Funded Local ACE 6 Project and ACE 6 Projects
Consistently monitor the project financial position and ensure the most prudent use of available resources
Oversees the development and review of program annual budget, oversight of financial transactions and reports to donor.
Maintain up to date understanding and adherence to organizational and funder’s policies and procedures among staff
Ensure adequate internal controls are in place to protect the project financial and non-monetary assets and to ensure that resources are used in accordance with donor’s terms and conditions
Review and follow up on internal and external audit recommendations
Ensure that country and state offices operations are conducted in accordance with all statutory and tax requirements
Oversees an efficient, transparent grants making process under the program; assure timely and high-quality monitoring and reporting by sub grantees
Oversees the work of the implementing partners and monitor for compliance with sub agreements or sub contracts
Oversees Staff recruitment process including salary determination, contract preparation, Annual staff performance review, leave tracking system and Market research for salary scale determination in line with USAID approved scale.
In cooperation with HR unit, oversee the management and development of country office human resources to ensure a diverse, skilled and productive workforce and promote organizational culture where the Organization core values are practiced
Play active role in the senior Management meeting where strategic decisions that affects the organization are taken
Ensure strong financial management and human resource strategies and systems are in place and are properly implemented.
Prepare and submit to USAID Monthly invoices (SF1034) for Advance request/Liquidations and quarterly SF 425 (Federal Financial Reporting Form)
Coordinate with senior management team to ensure that appropriate workplace policies that enhance fairness and equity are developed and implemented.
Lead the management of security and safety administration by developing and updating staff on current happenings and security preventive measure
Managed budget forecasting and financial reporting, ensuring compliance with regulations and alignment with organizational goals.

Finance and Administration Director

HEALTH INITIATIVES FOR SAFETY AND STABILITY IN AFRICA (HIFASS)

01.2014 - 01.2020

Provide oversight functions on all Financial and Operations activities of the project including but not limited to Overseeing the Finance, human resources, Procurement, Fleet management, information technology, operations , sub grants management and provided strategic guidance and day to day administration to support the technical staff in delivering health care services for the Orphans and Vulnerable children and their caregiver as well as and providing clear guidance and interpretation of the organizational policies to ensure compliance
Directed financial planning and budgeting processes, ensuring compliance with organizational policies and enhancing resource allocation efficiency.
Implemented strategic initiatives that improved administrative operations, leading to streamlined workflows and increased team productivity.
Oversaw financial reporting and audits, ensuring accuracy and adherence to regulatory standards, which strengthened organizational credibility.
Developed and maintained financial models to analyze trends, providing insights that informed leadership decisions and strategic direction.

Finance and Administrative Manager

MANAGEMENT SCIENCES FOR HEALTH

06.2009 - 08.2014

FINANCIAL AND GRANT MANAGEMENT
Overseeing MSH Field account system, generate QuickBooks report as needed for project reporting, budgeting and forecasting.
Direct and Co-ordinate the Finance and Administrative department with respect to Financial accounting Procurement and Inventory management and administration to facilitate smooth operation of the state Programme.
Supervise disbursement of grants released to Civil Society and Community Based Organizations and ensure timely reporting on grant performance to the Head Office.
Design operational manual and other financial template for the grantee CSO’s and CBO’s and organizes annual Finance and Operational training to build the capacity of their Finance Managers on standard Operational procedures.
Participate in the review, updating and design of appropriate tools and materials used for Delivery of MSH Services in the state especially those relating to Administration and Finance
Establish effective mechanisms for monitoring the outcomes and impact of MSH technical services especially those relating to accounting and Financial management of field programme and grantee CSO’s
Daily Reconciling and tracking outstanding Advances, monitor project expenses and track expenditure and accruals.
Monitoring all transactions through the effective use of review and approval process to ensure compliance with USAID and MSH Guidelines.
Providing budgetary guidance and support to all technical staff in all the thematic areas and monitor budget implementation to ensure judicious utilization of resources.
Providing an effective and efficient internal control system that ensures staff compliance with all MSH Finance rules and regulations in line with MSH/LMS Guidelines.
PROCUREMENT MANAGEMENT
Ensure adherence to procurement procedures to achieve consistency, transparency and cash savings.
Identifying viable Vendors for the purpose of procurement of goods and services and Preparation of Vendor’s Pre-Qualification Letters and Vendor’s Selection Form
Constitute and actively participate in Procurement Committee’s meeting of the Field Office
Issuing of Purchase Request (PRF) and Request for Quotes (RFQ) Form to all Eligible Vendors
Reviewed, analyzed quotations and make necessary recommendations for Procurement Committees’ approval base on certain criteria
Preparation of Purchase order for all qualified Vendors for the Supply of goods and Services
Supervise the preparation of Delivery Acknowledgement (DA) or Service Completion Certificate for all completed services and supplies.
INVENTORY AND ASSETS MANAGEMENT
Maintaining up to date Field Offices inventory and project Equipments and keep track record of utilization, adequacy and Usage
Tagging of all MSH Equipment and maintain records of Equipment’s transfer and disposal.
Maintain inventory records for fixed assets and consumables and safekeeping all MSH Equipment in the Field Offices and facilities
Ensure all inventories received into the store are properly captured into the inventory Quickbooks
Conduct periodical physical verification of MSH Assets and Inventories in all the locations.
Review all internal requisitions from the store and ensure stock positions are regularly updated to avoid stock out
Ensure all MSH Assets are functioning and every report of fault is promptly attended to.
LOGISTICS AND GENERAL ADMINISTRATION
Provide day to day Management of the Office space
Maintain correspondences with the country Office for updates on Field instruction, clarifications and technical assistance.
Overseeing security, cleaning and general upkeep of Office space.
Making Hotel Reservations for Field visits, Workshop, Seminars and meetings.
Arrange for Travels, transportation and other logistics support to ensure effective running of the projects.
Develop manual and Facilitate training programs for the CSO’s and CBO’s on MSH Finance and administrative procedures.
Supervision and coordination of the Finance assistant and drivers for proper Office functioning.
Ensure prudent utilization of Project vehicles through regular checking of the driver’s logbook and maintainance log.
Follow up with the service/maintenance agreement of all MSH Equipment to ensure functionality and avoid breakdown.

Programme Accountant

UNITED NATIONS POPULATION FUND (UNFPA)

02.1997 - 08.2008

FINANCIAL DUTIES
Develop and maintain financial management systems that provides for adequate segregation of duties and internal control system
Ensure compliance with organization and donor accounting, administrative and reporting requirements.
Interpretation of UN Financial rules and regulations to the Partners, Staff and other Stakeholders
Preparation of quarterly spending estimates and initiates drawdown request to the Country Office
Processed all payments requests ,recording of the cashbook and keeping the General ledger
Preparation and completion of necessary programme financial reporting forms using the new (ERP) Enterprise Report Planning format
Ensure all significant financial issues are communicated to Country Office and that necessary follow up is performed accordingly.
Serve as Liason to Local financial institution and Parastatals
Preparation of monthly Bank reconciliation statement.
Management and supervision of petty cash disbursement.
Arrange for payments for project activities and ensure prompt retirement of funds in accordance with UNFPA financial rules and regulations.
ADMINISTRATIVE DUTIES
Develop and ensure adherence to procurement procedure to achieve consistency, transparency and cash savings
Making Hotel reservation for the purpose of Trainings, Workshop, Seminars and other related Functions
Arrange for Travels, Ticketing and other Protocol related Functions
Ensure effective functionality of Communication and other Office Equipments
Office/Premises Management
Coordinate and supervise the functions of project secretaries and Drivers
Participate in stakeholders meeting with Government officials, press and other stakeholders.
Actively participate in the development of programme and other related documents for the implementation of UNFPA activities in Nigeria.
Actively participate in decision-making that affects the operation of the State programme.
Maintaining an up to date inventory of all project equipments and keeping track record of utilization, adequacy and usage.
Regular checking of Drivers logbook to ensure efficiency
Facilitate in the capacity Building of Staff and partners on UNFPA Finance and Management system

Summary

Overview

Work History

Finance and Operation Director

Finance and Administration Director

Finance and Administrative Manager

Programme Accountant

Education

Certificate - Supervisory Skills

Certificate - Leading Customer Focused Team

Certificate - Financial Management

MBA - Accountancy

HND - Banking & Finance

School Certificate - O Level

Skills

Certification

Accomplishments

COURSES /TRAINING ATTENDED

Interests

Timeline

Similar Profiles

Anienkaziba EzekielAnienkaziba Ezekiel

Christiana OshodiChristiana Oshodi

Arinze OkaforArinze Okafor

Tinuade AfonjaTinuade Afonja

Saheed KareemSaheed Kareem