Summary
Overview
Work History
Education
Skills
Certification
Reading, Driving and listening to music
Languages
Timeline
Generic

IORWUESE AWUA

Biu,BO

Summary

Iorwuese Awua is a student member of Chattered Institutes of Procurement and Supply (CIPS) and holds a Certificate in Procurement & Logistics (CILT) while holding a Bachelor’s Degree in Psychology. Have more than 6 years of progressive career experience in Administration and Supply Chain with saving the Children International. The Core responsibilities of as Administrative/Supply Chain officer are but are not limited to Fleet management which includes, airport pick up and drop off for staff, flight booking for national and international staff, arrangement for meetings/training, facilities maintenance, inventory management for both assets and General Programme Equipment (GPE) while for Logistics include; Procurement, warehousing, Assets management, Total Inventory Management (TIM). As a Supply Chain /Admin Officer with Save, the Children International (SCI) – Biu, Borno State office, led the sourcing of vendors in major categories of spending that resolved taking of cash advance for payment for vendors and establishment of Frame Work Agreement with all the vendors in Biu for the period of two years. Improved documentation and compliance issues with suppliers and ensured strict adherence to organizational and donor policies and procedures, trained all the vendors on child safeguarding policy. While working as an Administrative/Logistics Assistant with Save the Children International Gombe, Gombe State, I brought innovations that improved the use of visitors register at the security post, set up a Frame Work Agreement with suppliers, trained suppliers on Child Safeguarding policy and introduced the use of accommodation request form for both the National and International staff at all times, etc. Successful Supply Chain Officer with experience supporting program needs and managing projects with little oversight. Strong track record of reviewing and assessing processes and implementing continuous improvement initiatives to streamline office operations. Proficient in Ms word and excel. Hardworking and focused Administrative professional offering excellent communication, planning, and prioritization skills demonstrated through 6 years of performance. Skilled at drafting reports and business correspondence, managing mail, and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths. Successful Supply Chain Officer with experience supporting program needs and managing projects with little oversight. Strong track record of reviewing and assessing processes and implementing continuous improvement initiatives to streamline office operations. Proficient in Ms word. Hardworking and focused Administrative professional offering excellent communication, planning, and prioritization skills demonstrated through 6 years of performance. Skilled at drafting reports and business correspondence, managing mail, and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.

Overview

8
8
years of professional experience
1
1
Certification

Work History

SUPPLY CHAIN /ADMINISTRATIVE OFFICER

Save the Children
09.2019 - Current
  • Coordinate the field office procurement processes, receive quotations from vendors, convene procurement meetings and engage vendors as may be required, in accordance with Save the Children policies and procedures
  • Coordinate process of vendor vetting at field office, including drafting Framework agreements and maintaining comprehensive register of all approved vendors
  • Conduct market surveys to determine prevailing market prices of program supplies, equipment, and other costs; recommend heading office review of existing Framework Agreements in line with prevailing market realities
  • Maintain and update procurement tracker, showing status of each procurement request, monitor procurement process, and ensure timely completion as planned
  • Prepare monthly summary reports on procurement and logistics to support functions, identifying problems in operations and solutions proposed
  • Monitor procurement and logistics support costs in liaison with Field Accountant to ensure that expenditures remain within approved budgets
  • Oversee all arrangements for meetings and conferences as required, ensuring these are delivered to high quality and cost-effectively
  • Updates and manages contract tracker at field level
  • Transport & Fleet:
  • Manage all vehicles on fleet, including daily movement planning, vehicle repairs, and maintenance
  • Ensure vehicles have current and lawful documentation
  • Administer litigations and traffic offenses
  • Manage service agreements related to vehicle maintenance and fueling
  • Monitor fuel consumption and submit monthly reports
  • Receive travel requests, and maintain trip schedules and Staff Movement Board
  • Asset & Facility Management:
  • Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issues, and recording all asset movements and disposals
  • Oversee issuance and return of assets to/from staff
  • Ensure good condition of assets, and maintain asset condition reports
  • Establish and maintain list of contact details for preferred service providers including carpenters, electricians, plumbers, generator services, and builders and make this list available to staff
  • Ensure data network (internet) is operational and cost-effective
  • Report any defective office equipment to Field Manager.

ADMIN/LOGISTICS ASSISTANT

Save the Children International
Gombe, GO
11.2015 - 08.2019
  • Ensure staff understands Save the Children’s Administrative, Procurement, and HR policies and procedures and comply with them
  • Responsible for general day-to-day running of office; ensure availability of office utilities and supplies, safety equipment, office cleanliness, general office repairs, and maintaining office Guest House
  • Serves as State Focal Person for human resources-related issues
  • Maintain staff HR files, liaise with head office on HR issues and respond to audit queries and other inquiries on HR-related matters
  • Coordinate program events arrangements, including hotel and venue bookings, flight bookings, and, Airport pick-ups to ensure vendors deliver to highest standards
  • Receive, review and process vendor invoices and follow up with Finance unit for timely payment of vendors
  • Manage office assets, maintain and update Assets Register and tracker, and participate in period assets verification exercises in conjunction with Finance team
  • Carry out assets repairs and maintenance and ensure optimal performance of office equipment
  • Supports preparation of financial documents for Audit purposes and Internal Control in accordance with Donors and Save The Children rules and regulations
  • Act as receptionist in office, receive and welcome visitors, attend to visitors, and schedule meetings with the Field Manager as may be necessary
  • Ensure Save the Children maintains a good relationship with its vendors, contracts, and others
  • Supervise and manage Administrative Assistants, and Interns
  • Guide and train them on Save the Children policies and procedures and monitor their performances
  • Manage the office storehouse, update the Bin Card and report on it accordingly
  • Lead the field office procurement process, work with other team members to ensure that only the best vendors are engaged and that Save the Children derives value for money in all procurements
  • Oversee the process of vendor vetting at the state level, including conducting Due Diligent Checks, drafting of Framework Agreements and maintain a comprehensive register of all approved vendors
  • Tracked orders and notified customers of status or potential delays

ADMINISTRATIVE INTERN

Save the Children International
01.2015 - 11.2015
  • Support Logistics unit with travel arrangements including Airport pick-ups and drop-off of staff and other visitors
  • Management office assets, including maintaining and updating the Assets Register and tracker
  • Report on condition of office assets and recommend repairs as appropriate
  • Manage office Warehouse, receive and issue out stocks as appropriate and update Bin Card accordingly
  • Take minutes of meetings and share same with all staff
  • Support in coordinating logistics arrangements for Meetings, workshops, and training, including hotel bookings, taking attendance, and paying participants
  • Support documentation and archiving office documents for easy access and retrieval
  • Support implementation program activities, including report writing.
  • Entered data into system and accurately updated customer accounts
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations
  • Created and updated records and files to maintain document compliance
  • Set up meetings and conference calls using projectors for HR department
  • Prepared mail and packages for shipment, pickup and courier services to expedite delivery
  • Conducted research to assist with routine tasks and special projects
  • Answered incoming phone calls pleasantly directed calls to appropriate personnel

Education

Some College (No Degree) -

College of Education Waka-Biu
Waka, Biu

Bachelor of Science Degree - Psychology

Benue State University Makurdi
Makurdi
2013

Senior School Certificate Examination - NECO

Tofi Memorial Grammar School Gboko
Gboko, Benue State
06.2006

First School Leaving Certificate (FSLC -

Roman Catholic Primary School Ayati
Ayati
2000

Skills

  • INFORMATION & TECHNOLOGY SKILLS
  • Above average IT skills, particularly MS office like excel, word, PowerPoint, and virtual meeting tools like Skype
  • Office Administration
  • Administrative Arrangements
  • Travel Accommodations
  • Documentation

Certification

Diploma in Chartered Institute of Procurement and Supply Chain (CIPS in View) (2021) Certificate in Procurement & Logistics (CILT) (2020) Certificate in Procurement Essential: Save the Children International (2020)

Reading, Driving and listening to music

I love reading books that are have intellectual meaning.

I love driving while listening to music

Languages

Tiv, Hausa
Native language
English
Proficient
C2

Timeline

SUPPLY CHAIN /ADMINISTRATIVE OFFICER

Save the Children
09.2019 - Current

ADMIN/LOGISTICS ASSISTANT

Save the Children International
11.2015 - 08.2019

ADMINISTRATIVE INTERN

Save the Children International
01.2015 - 11.2015

Some College (No Degree) -

College of Education Waka-Biu

Bachelor of Science Degree - Psychology

Benue State University Makurdi

Senior School Certificate Examination - NECO

Tofi Memorial Grammar School Gboko

First School Leaving Certificate (FSLC -

Roman Catholic Primary School Ayati
IORWUESE AWUA