Ifeakachi Vera Akpati

Key Responsibilities
1. Administrative Management
Assist in planning, organizing, and coordinating administrative activities.
Supervise clerical and administrative staff.
Ensure compliance with Public Service Rules and Government Circulars.
Oversee records management and document control systems.
Prepare administrative reports and briefs for management.
2. Human Resource Support
Assist in recruitment, posting, promotion, and disciplinary processes in line with civil service guidelines.
Maintain staff records and service files.
Monitor attendance, leave schedules, and performance evaluations.
Support training and capacity development programs.
3. Office & Facility Management
Supervise office maintenance and allocation of office space.
Oversee logistics, transportation, and fleet management.
Ensure proper management of government assets and inventory.
Coordinate procurement requests in line with Public Procurement Act.
4. Policy & Compliance
Interpret and implement government administrative policies.
Ensure adherence to financial regulations and audit requirements.
Prepare memos, circulars, and official correspondence.
5. Committee & Secretariat Duties
Serve as secretary to committees as assigned.
Prepare meeting agendas, minutes, and follow-up action reports.

Key Responsibilities
1. Administrative Leadership & Supervision
Supervise Administrative Officers and support staff within the department.
Allocate tasks, monitor performance, and ensure service delivery standards are met.
Recommend disciplinary actions or commendations as appropriate.
2. Policy Implementation & Compliance
Interpret and implement government circulars, regulations, and Public Service Rules.
Ensure compliance with Financial Regulations, Procurement Act provisions, and Establishment policies.
Advise management on administrative best practices and policy updates.
3. Personnel & Establishment Matters
Oversee staff records, leave administration, promotions, postings, confirmations, and discipline processes.
Coordinate performance evaluation exercises (e.g., Annual Performance Evaluation Reports – APER).
Facilitate staff training and capacity development programs.
Manage staff welfare matters and conflict resolution.
4. Budget & Resource Administration
Contribute to preparation of annual administrative budgets and work plans.
Monitor budget implementation for administrative activities.
Supervise procurement of office supplies and asset management processes.
Ensure prudent management of government property and facilities.
5. Records & Registry Management
Ensure proper maintenance of confidential and official records.
Oversee registry operations and document control systems.
Maintain compliance with records retention and archiving policies.
6. Meetings & Institutional Coordination
Coordinate high-level meetings, committees, and official engagements.
Prepare briefing notes, memoranda, and management reports.
Represent the department at inter-agency meetings when required.
7. Reporting & Advisory Role
Prepare monthly, quarterly, and annual administrative reports.
Provide advisory support to senior management on administrative reforms and efficiency improvements.
Develop and implement internal administrative procedures (SOPs).
8. Risk & Compliance Oversight
Identify operational risks within administrative functions.
Recommend corrective actions to ensure regulatory compliance.

Key Responsibilities
1.Office Administration & Supervision
Supervise the work of Administrative Officer II and clerical staff.
Coordinate daily administrative operations to ensure efficiency and compliance with Public Service Rules.
Develop and improve administrative processes and internal controls.
2. Policy Implementation
Assist in interpreting and implementing government policies, circulars, and administrative guidelines.
Ensure adherence to Public Service Rules, Financial Regulations, and Establishment policies.
Monitor compliance within assigned units.
3. Records & Documentation
Oversee proper maintenance of registry and confidential records.
Review draft correspondence, reports, memos, and submissions before escalation to higher authorities.
Ensure timely preparation of periodic administrative reports.
4. Personnel Administration
Supervise staff matters including leave administration, discipline records, training nominations, and performance documentation.
Support recruitment, deployment, posting, and promotion processes as assigned.
Handle routine staff welfare issues and make recommendations to management.
5. Budget & Resource Management
Assist in preparation of administrative budget estimates.
Monitor use of office resources, supplies, and equipment.
Ensure proper documentation for procurement and asset management.
6. Meetings & Coordination
Organize departmental meetings and prepare minutes.
Serve as liaison between the department and other government agencies or stakeholders.
7. Reporting & Advisory Role
Prepare briefing notes and reports for senior management.
Advise supervisors on administrative improvements and operational efficiency.
8. Other Duties
Perform any other administrative functions assigned by management.

Key Responsibilities
1. Office Administration & Coordination
Assist in planning, developing, and executing standard operating procedures for the office or division.
Provide staff support in the areas of general office management, correspondence handling, and administrative workflow.
Maintain and update office records, files, and reports, ensuring accuracy, confidentiality, and compliance with organisational standards.
2. Records & Documentation
Organise and archive important documents (e.g., official letters, memos, reports, minutes of meetings) for quick retrieval.
Prepare routine reports, draft letters, and other correspondence for supervisor approval.
3. Personnel Support
Assist in basic HR admin tasks such as maintaining personnel files, processing leave records, and tracking training or performance records.
Facilitate communication of updated policies, procedures, and public service rules to staff.
4. Office Resources & Supplies
Monitor and manage office supplies, equipment inventory, and requisition processes.
Coordinate procurement of stationery, materials, and services in line with agency guidelines.
5. Liaison & Communication
Act as a liaison between the office and internal/external stakeholders as required.
Respond to routine enquiries or direct them appropriately to higher-level officers.
6. Compliance & Reporting
Ensure administrative activities comply with public service rules, procedures, and regulations.
Prepare routine operational and monthly activity reports for submission to supervisors.
7. Other Duties
Perform other duties as assigned by supervisors to support administration and service delivery.