Habibat Kaka Danjuma
Admin Officer
Abuja,Federal Capital Territory
Overview
9
9
years of professional experience
2
2
Languages
Work History
Administrative Officer
National Defence College Nigeria
09.2022 - Current
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Updated reports, managed accounts, and generated reports for company database.
- Enhanced overall office productivity through effective staff management and coordination of daily tasks.
- Contributed to successful projects by providing essential administrative support and resource management.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
- Streamlined office processes by implementing efficient administrative systems and procedures.
- Provided exceptional support to the executive team by managing schedules, coordinating travel plans, and organizing meetings.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained inventory of office supplies and placed orders.
- Followed detailed directions from management to complete daily paperwork and computer data entry.
- Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
- Proofread and edited documents for accuracy and grammar.
- Drafted common document templates to reduce time spent creating documents from scratch.
- Created, prepared, and delivered reports to various departments.
Assistant Human Resources Manager
Claire Optimal Nigeria Limited
03.2021 - 03.2022
- Organized employee engagement events to foster team-building and strengthen relationships among staff members.
- Maintained up-to-date personnel records, safeguarding confidential information and ensuring compliance with employment laws.
- Assisted in the creation of competitive compensation packages designed to attract top talent within our industry sector.
- Assisted with benefits administration, ensuring accurate enrollment information and timely processing of changes.
- Conducted exit interviews to gather valuable feedback from departing employees, identifying areas for improvement in retention efforts.
- Managed employee relations issues, facilitating open communication and fostering positive workplace environments.
- Coordinated performance review processes, providing constructive feedback and guidance for professional development.
Administrative Assistant
Switching Lives Foundation
03.2018 - 03.2020
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
Office Assistant
Bureau of Public Procurement(NYSC)
09.2016 - 10.2017
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
- Increased customer satisfaction by providing professional and courteous front desk support.
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
- Contributed to a positive work environment by fostering open communication among colleagues.
- Expedited document processing with accurate data entry and timely filing.
- Supported executive staff with well-prepared reports, presentations, and meeting materials.
Education
MBA - Human Resources Management
08.2021
Bachelor In Business Administration - Business Administration
08.2015
Second School Leaving Certificate - Social Sciences
06.2010
Skills
Presentation design
Strategic Workforce Succession
Planning
Relationship building
Employee Well-Being and Mental Health
Documentation and control
Workflow planning
Invoice Processing
Employee training and development
Time management
Writing reports
Conference planning
Filing and data archiving
Bookkeeping
Information security
Program files maintenance
Sorting and labeling
Meeting arrangements
Documentation and reporting
Quality assurance
Scheduling
Office administration
Report analysis
Letter preparation
Customer and client relations
Strategic planning
Internal communications
Project Management
Administrative support
Team Bonding
Project planning
Meeting minutes
Timeline
Administrative Officer - National Defence College Nigeria
09.2022 - Current
Assistant Human Resources Manager - Claire Optimal Nigeria Limited
03.2021 - 03.2022
Administrative Assistant - Switching Lives Foundation
03.2018 - 03.2020
Office Assistant - Bureau of Public Procurement(NYSC)
09.2016 - 10.2017
Nasarawa State University Keffi - MBA, Human Resources Management
Nasarawa State University Keffi - Bachelor In Business Administration , Business Administration
Government Secondary School Ara - Second School Leaving Certificate , Social Sciences