I am a finance Professional with extensive background in financial Management and analysis, known for driving process improvements and implementing strategic financial planning. I have excellent hands on experience in streamlining financial operations, implenting cost -saving measures and ensuring adequate and timely reporting thereby improving the overall financial fortune of the organisation. My continous focus on collaboration and flexibility needed to meet the changing needs in the dynamic financial environment accounts for my track records of career success. I am reliable, analytical and result -oriented with keen eye for identifying oppourtunities for improvement.
Hi, I’m
Grace Oluwatobiloba
Ibadan
Summary
Overview
18
years of professional experience
1
Certification
Work History
Toun Memorial Specialist Hospital
Finance Manager
10.2020 - Current
Job overview
- Preparation of monthly, quarterly and annual financial statement and presentation to the board of directors
- Monitoring of internal control procedures and processes to ensure compliance
- Handled accounts payable and receivable functions and ensuring timely processing of payment as well as efficient collection efforts from clients
- Developed annual budgets, monitoring implementation and analysis of variance
- Identification of areas where the internal controls need to be solidified, communicating same with the executives and implementation upon approval
- Working with the Billing and HMO department to ensure that bills are prepared accurately and sent to the clients in a timely manner
- Payroll Management and processing of payroll taxes timely in accordance with tax law
- Reconciliation of bank transactions
- Cash management/Liquidity planning/management
- Handling of all tax matters
- Month end books closing
- Working closely with the external auditors for year end returns filing and account closing
- Making of year end entries and adjustment on sage to align the company's financial record to the audited financial statement and performing account year closing to thereafter
- Filing of returns
- Handling all state tax correspondence and tax matter
- Improved on the company's policy on procurement to breach a major loophole in diesel supply and generator repair
- Worked with the debt recovery department to recover due and overdue debts
- Breached a major loophole on investment policy
- Worked on the company's salary spreadsheet to reflect the correct PAYE remittable to the state government
- Restructured the company's employee's status to take advantage of tax loopholes
- Established solid relationships with external partners including banks, auditors, vendors, and clients to support business objectives.
West Midlands Communications Limited (WMC)
Finance /Commercial Finance Manager
01.2015 - 09.2020
Job overview
- Company Overview: (Splash FM 105.5, Lagelu FM 96.7, Splash Abeokuta 106.7FM)
- Handled preparation of Financial Statements timely and efficiently as well as presentation of same to the stakeholders
- Streamlined financial processes, procedures and policies for better efficiency and increases profitability
- Supervision of activities of all customer relation officers to ensure maximum customer satisfaction
- Timely intervention and resolution of Customer complaints
- Mentored and Monitors junior finance team members for optimal performance and delivery
- Handled cash flow management for better working capital position
- Monitor Treasury Management and inflows
- Established good relationships with external parties e.g banks, regulatory bodies, auditors for effiicient reasons
- Drove business growth by implementing bundle packages tailored to client's needs and increasing monthly turnover by 40%
- Reduced operational cost by 20% with effective budget management, enhanced processes and monitoring
- Prepared monthly reconciliation of bank accounts and took corrective actions on excess bank charges
- Ensured and monitor proper filing as well as complete source documents for transactions
- Ensuring the internal controls on order placement receipt of payments as well as other work processes and procedures are well adhered to
- Identifying areas where the internal control system needs to be solidified, making recommendations to top executives and monitoring of implementation
- Cash/liquidity management
- Reconciliation of bank transactions
- Supervision, monitoring and approval of Value Added tax, timely filing of returns and handling all tax corresponce from FIRS
- Supervision, monitoring and approval of WHT Payments to the relevant tax authorities
- Handling all tax matters in relation to SIRS and FIRS
- Monitoring of sales trends and timely reporting
- Expenditure control
- Overseeing the work performed by other staff (Account dept., marketing and customer care dept.)
- Oversees facilities, technology, and materials utilized in the department, coordinating with appropriate services
- Manages the ongoing financial, operational, and staffing activities of the departments
- Budget preparation and monitoring
- Payroll administration
- Treasury management
- Month end account closing, preparation and presentation of management report
- Year-end account postings/adjustment, auditing, posting of audit adjustments to sage to match the company's record to the audited financial statement, account closing and filing of returns to the relevant tax authority
- Supervises the sales/ market team for effective performance
- Preparation of sales budget and monitoring against actual performance, encouragement of performing sales/ marketing officers by making recommendation for disciplinary measure (in accordance to the set policies) on non/under performing sales officers and making recommendations for improved incentives for the best marketers
- (Splash FM 105.5, Lagelu FM 96.7, Splash Abeokuta 106.7FM)
- Managed a team of 10 commercial/customer care officers, 8 Account officers, 10 marketing executives (Lagos and Ibadan) as well as 5 interns to ensure all deadlines were met on time
- Built and set up the traffic (Also known as commercial Dept
- And Account department for Splash FM Abeokuta from scratch to completion using natural log software (A radio software) for commercial department and sage Accounting software for Account department
- Built and set up the various systemic internal control measures, structures, policies and mechanisms for advert placement, production department, studio and accounts with a view to preventing and detecting fraud
- Built lasting relationships with the clients and ensured there were systems and resources in place to deal with any of their queries in less than 24hours
- Analyzed client portfolios and buy-ins using Microsoft excel and was able to identify the lower performing accounts, thereby designing a bundle package (special discounted package with terms and conditions) to mop up idle time on the advert log thereby increasing the company sales revenue and satisfying customer's needs
- Introduced as part of the monthly management report, marketers’ performance schedule to track the performance index of the marketing executives
- Handled and successful defended a backlog of tax liabilities and penalties in multiple millions levied against the company for the periods prior my resumption and was able to process and get tax clearance certificate for the periods in question
- Introduced as part of the monthly management report, cash sales vs
- Cash banked analysis, to report a non-compliance with the Company’s policy on banking of sales proceeds as this was very sensitive, stating disciplinary actions taken on the treasurer for not banking within policy stipulated deadlines thereby putting the treasure on check
- Introduced and ensured surprised cash-count on the treasurer, an exercise which wasn’t previously done by the company
- Within my 6 months of assuming office, I pulled out from the natural log software, the list of customers who had stopped doing busing and followed through with calls and personal visit to know why they left, I was able to pull back a good number of them
ACME PROFESSIONALS LIMITED
Admin/Finance Manager
01.2013 - 01.2014
Job overview
- Preparing reports, budgets, business plans, commentaries and financial statements
- Budget preparation, Financial forecasting and risk analysis
- Reviewed documentation and identified financial discrepancies where necessary
- Payroll preparation & administration
- Expenditure control
- Monitored junior finance staff and their deliverables
- Overseeing the work performed by other staff
- Produce major/complex reports for management, as and when required
- Oversees facilities, technology, and materials utilized in the department, coordinating with appropriate services
- Manages the ongoing financial, operational, and staffing activities of the department
- Preparation of bank reconciliation statement
- Works with management and others to develop and implement operating policies and procedures
- Handled all tax matters and correspondence relating to FIRS and OYSIR
- Built, installed and introduced an Automated Financial Account system using Peachtree Accounting Software
- I ensured that the long standing bill and payment issue with IBEDC (then NEPA) was resolved
- I blocked a major expenditure loophole on generator repair and diesel purchase by building a relevant internal control policy to block the loopholes
- Liaised with ITF and brought them on board to train the staff members
- Introduced pension scheme and educate all staff member
- Ensured that the correct PAYE (Pay as You Earn) amount was deducted at source from employee’s earnings (An exercise which didn't go down well with staff members because they used to pay an arbitrary amount which was lower) but myself and my team managed the situation, educated them and got them to understand that it is statutory and must be deducted and remitted
HOME EXPRESSIONS LTD
Admin & Account Manager
01.2011 - 01.2013
Job overview
- Reviews and recommends technological and procedural changes to ensure compliance with policy and improve work processes
- Serves as a lead worker on special projects
- Prepares correspondence for executive review and signature
- Responsible for the procurement of supplies; maintenance of inventory records; including supervision of staff performing these functions
- Coordinates office services, such as personnel, budget, and records management control
- Advises other department heads and executes administrative policies at the direction of the executive
- Payroll administration & management
- Preparation of final account
- Ensured high client retention rate by effective customer monitoring and support service
- Budget preparation
- Attending to all tax correspondence and queries
- Introduced and improved on the Company’ inventory keeping method using a net stock inventory control software
- I was instrumental to ensuring that the Company’s previous problem of having to run out of certain stock items without an alert with the attendant stock-out costs associated with it became a thing of the past
- As a result of the improved inventory management system built by me, the company’s revenue rose by 15% in 3 months and the unquantifiable goodwill of the company got better
- Worked on and corrected the company’s Account department payroll spreadsheet as the PAYE formulae the company has been using years before I joined wasn’t correct, ensured that the correct Amount got deducted for PAYE and same remitted to the state government timely
- Consolidated and improved on the financial Accounting system
- Ensured that Budget system was implemented and in use
- Managed and resolved company’s long standing tax issues (before my resumptions) with Lagos State internal revenue service
SAMTOB P&C
Account Officer
01.2007 - 01.2010
Job overview
- Analyzing and investigating annual and monthly financial accounts
- Undertaking financial administration
- Preparing reports, budgets, business plans, commentaries and financial statements
- Financial forecasting and risk analysis
- Liaising with managerial staff, colleagues and clients
- Negotiating business terms with clients and associated organizations
- Developing and managing financial systems/policies
- Administering payrolls
- Controlling income and expenditure
- Ensuring compliance with taxation legislation
- Introduced and converted the manual method of record keeping to Automated using sage Professional Accounting software and training all Account department staff on the usage, giving access right to each account officer according to their job specification and maintenance of the software
- Bridging internal control gap/loopholes in revenue and payments, thereby saving the organization 30% of her overhead costs
- Introduced a budget system and liaising with departmental heads for departmental budget submission and defense
- Developed financial systems and policies around sales, refund policy to customer, customer complaints and timely resolution
- Built structures and ensured compliance to tax legislation-deduction computation, and remittance of tax payable to the relevant tax authority, thereby bridging the previously non tax compliance state of the company before I joined
Education
University of Ibadan
Diploma from Financial and Account Computing (Distinction)
University Overview
Institute of Chartered Accountants of NIG (ICAN)
Associate Chartered Accountant (ACA)
University Overview
University of Ibadan
M.SC from Sociology (P.hd grade)
01.2010
University Overview
Obafemi Awolowo University
BSc from Social Studies (Second Class Upper)
01.2006
University Overview
Onikere High School
WASSCE
01.2000
University Overview
Skills
- Microsoft Office (Outlook, Word, Excel, PowerPoint) Proficiency
- Customer Relationship Management (CRM) Proficiency
- People Management
- Excellent verbal and written communication skill
- Negotiation
- Risk management
- Analytical and problem solving
- Excellent communication
- Expense Tracking
- Interpersonal skills
- Writing skills
- Well organized
- Coordinated
- Ability to multitask
- Judgment
- Discretion when handling confidential information
Accomplishments
Accomplishments
- Supervised team of 15 staff members.
- Used Microsoft Excel to develop inventory tracking spreadsheets as a test tool for the bin card record
- Developed Standard Operating Procedures for Account , Pharmacy and Billing departments
- Handled the set up of account and traffic department for
- Documented and resolved client payment issues and overdue payments which led to 70% collection success of long overdue invoices
- Collaborated with billing department in the development of efficient work process that reduce clients invoicing and submission time
- Developed a better financial reporting template that ensures completeness, accuracy and detail
- Handled tax issues lingering before i joined the organization and resoling them in favour of the company
- Resolved lingering issues with CAC upon assumption of office and filing returns for the years in arrears before i joined
- Improved on Internal Controls, processes and procedures
Certification
ASSOCIATE CHARTERED ACCOUNTANT (ACA), 11/11
Languages
English
Yoruba
Igbo
Personal Information
Personal Information
- Gender: Female
- Nationality: Nigerian
- Marital Status: Married
- Religion: Christian
Professional Awards
Professional Awards
ICAN PRIZE AWARD WINNER, THIRD OVERALL BEST, 11/08Hobbies and Interests
Hobbies and Interests
- Reading
- Games
Timeline
Finance Manager
Toun Memorial Specialist Hospital
10.2020 - Current
Finance /Commercial Finance Manager
West Midlands Communications Limited (WMC)
01.2015 - 09.2020
Admin/Finance Manager
ACME PROFESSIONALS LIMITED
01.2013 - 01.2014
Admin & Account Manager
HOME EXPRESSIONS LTD
01.2011 - 01.2013
Account Officer
SAMTOB P&C
01.2007 - 01.2010
University of Ibadan
M.SC from Sociology (P.hd grade)
Obafemi Awolowo University
BSc from Social Studies (Second Class Upper)
Onikere High School
WASSCE
University of Ibadan
Diploma from Financial and Account Computing (Distinction)
Institute of Chartered Accountants of NIG (ICAN)
Associate Chartered Accountant (ACA)
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