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Firdausy Isah
Administrative Assistant
Summary
Highly organized and results-driven Administrative & Virtual Executive Assistant with 4+ years of experience supporting executives, startups, and businesses in real estate, construction, project management, and digital marketing. Skilled in workflow automation, executive support, scheduling, and SEO. Adept at managing calendars, email correspondence, travel arrangements, data entry, and financial record-keeping. Experienced in Trello, Zapier, QuickBooks, and CRM tools to improve efficiency and productivity.
Overview
7
7
years of professional experience
Work History
Administrative Assistant (Procurement)
Runa Resources
05.2024 - 12.2024
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Achieved cost savings by conducting thorough market research before initiating the purchasing process.
- Reduced costs with meticulous supplier negotiation and strict adherence to budget constraints.
Virtual Executive Assistant
ATILC Learning Hub
02.2023 - 12.2024
- Managed emails, calendars, and travel arrangements for executives.
- Collected industry research and competitor insights to support decision-making.
- Helped grow the company's social media presence by scheduling content and optimizing SEO.
- Created SOPs for outreach and follow-ups , ensuring a structured approach.
- Handled data entry and administrative tasks , making workflows more efficient.
Administrative Assistant
Nagoya International Investments
07.2023 - 06.2024
- Scheduled meetings, appointments, and conference calls , keeping executives on track.
- Organized digital files and company records , making it easier to find important information.
- Booked and arranged flights, hotels, and transportation for business travel.
- Created SOPs for lead generation , helping the team improve outreach and follow-ups.
- Assisted with data entry, document preparation, and reports , ensuring accuracy.
Health and Safety Assistant
NNPC Medical Services Limited
06.2018 - 01.2019
- Maintained health and safety records , ensuring compliance with regulations.
- Scheduled meetings, prepared agendas, and documented discussions for safety meetings.
- Helped with risk assessments and incident reporting , identifying workplace hazards.
- Assisted in creating safety SOPs , ensuring clear procedures for employees.
Education
Bachelor of Science -
Abubakar Tafawa Balewa University
04.2001 -
Skills
Administrative & Executive Support
Calendar management, scheduling, and email handling
Meeting coordination, agenda preparation, and follow-ups
Travel planning, itinerary management, and expense tracking
Document preparation, data entry, and file organization
Workflow Automation & Project Management
Trello, Asana, Mondaycom, and Notion for task and project tracking
Zapier automation to streamline repetitive tasks
CRM management (HubSpot, Salesforce, and property management tools)
SOP (Standard Operating Procedure) creation and implementation
Financial & Business Operations
Invoice processing and financial record-keeping (Billcom, QuickBooks)
Procurement and vendor coordination
Lead generation and client relationship management
Real estate assistance (property listings, lease management, tenant support)
Technical & Software Skills
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Google Workspace (Docs, Sheets, Slides, Gmail, Drive)
Communication tools: Slack, Zoom, Microsoft Teams
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimePart TimeContract WorkGig WorkLocation Preference
RemoteSoftware
Microsoft Office
Trello
Asana
Mondaycom
Mailchimp
Canva
Timeline
Administrative Assistant (Procurement)
Runa Resources
05.2024 - 12.2024
Administrative Assistant
Nagoya International Investments
07.2023 - 06.2024
Virtual Executive Assistant
ATILC Learning Hub
02.2023 - 12.2024
Health and Safety Assistant
NNPC Medical Services Limited
06.2018 - 01.2019
Bachelor of Science -
Abubakar Tafawa Balewa University
04.2001 -