Fantasia Chioma George

• Prepare analysis of budget versus actual cargo by cargo
• Issue weekly transaction analysis across our product range to aid management’s buying decision
• Issue monthly reports on the product supply across our terminals
• PMS: Follow up cargo payment confirmation, programming, and Mother Vessel nominations for cargos
• Follow up on vessel clearance for STS Operations
• Monitor stock levels to ensure zero stock out in our terminals
• Prepare group quarterly supply/delivery laycan for the management’s review and approval
• Monitor compliance to the approved laycan
• PMS: request for PFI, process cargo payment
• Track and monitor Product Prices/market movements to make money-making decisions for the company and issue reports accordingly
• Research and analyze the current market trends and prices for efficient decision making
• Evaluate market behaviors affecting trading activities and give constructive feedback
• Compute, compile, and analyze trade statistics and data to improve a trade marketing strategy
• Process requisitions from user departments for the International procurement of goods and services
• Source for suppliers and present quotations to management for decision making
• Process payment in line with agreed payment terms
• Process the required import documents; Insurance, SONCAP, and Form M to facilitate the shipment
• Follow through the entire Procurement cycle
• Obtain post-sale documents from the suppliers to process the Pre-Arrival Assessment Report (PAAR)
• Track and monitor the shipment of procured products
• Liaise and Handover post-sale documents to the nominated clearing agent and for prompt clearing of goods
• Issue weekly report to management vis a vis delivery schedule of procured items and outstanding payments
• Maintain Occupational health standards in the office environment
• Participate in hazard reporting, toolbox talks, and safety meetings
• Actively participates in and promotes company health and safety campaigns, policies, and procedures

• Processed all NUPRC/NMDPRA Licenses and Permits
• Built a cordial relationship with the regulatory agencies and other organizations we interface with in the carrying out of our day-to-day businesses
• Ensured that the Daughter vessel is programmed for loading and cleared for STS with the Mother or Mid vessel
• Processed NAVAL/ BEECROFT clearance for STS
• Ensured a swift cargo loading to avoid demurrage
• Provided daily updates to PPMC till after discharge
• Provided truck-out report updates to regulatory bodies
• Filed in Tax returns
• Carried out quarterly reconciliation with PPMC
• Carried out day-to-day duties accurately and efficiently.

• Monitored the vessel voyage status to determine the location, and coordinates of vessels and prepare for berthing
• Conducted pre-arrival planning for vessels to enable smooth berthing and discharge
• Facilitate the operations of discharge of products from vessels
• Ensured proper record keeping of shipping transactions
• Interfaced with government agencies like NPA, Customs, NIMASA, NUPRC, and NMDPRA to meet regulatory requirements
• Prepared progress reports on the monitoring of various vessels and provide recommendations
• Cleared Vessel for STS.

Provided project updates and share relevant information

• Provided administrative and logistic support to the project office
• Assisted with special projects and reporting as and when needed
• Visited client organizations and conducted a mission to field
• .Established and maintained the project’s information management system
• Provided logistic support for all project training courses, seminars, and workshops.
• Followed up with implementing partners and sub-contractors for a progress report
• Sourced, assessed new/green–field projects, and prepared proposals for further development
• Coordinated on regular basis briefings from various service units of the organization to help assess the state of progress in the development of the overall projects.

• Maintained employee files and the HR filing system
• Assisted with recruiting and staffing logistics
• Employee safety, welfare, wellness, and health reporting
• Assisted with immigration issues for expatriate staff
• Assisted with the day-to-day efficient operation of the HR office.
• Performed general clerical duties such as photocopying, scanning, mailing, and filing
• Carried out background research and presented findings
• Liaised with clients, suppliers, and other staff
• Screening telephone calls, inquiries, and requests, and handling them when appropriate.

• Was responsible for processing all travel documents for staff
• Booking of flights for staff of the organization
• Processed and submitted visa applications
• Processed International Passports
• Processed Re-entry visa and resident permit for foreign consultants and contractors
• Processed and submitted visa forms and documents
• Sorted, organized and maintained files.
• Answered and transferred incoming telephone calls, taking messages for various staff members.
• Provided clerical support, addressing routine and special requirements.
• Analyzed problems and worked with teams to develop solutions.