Faith Phil-Ajiji
Lagos,Nigeria
Summary
Highly skilled and experienced executive support professional with expertise in administrative and strategic support, ensuring seamless management of senior executives' offices.
Overview
7
7
years of professional experience
Work History
Executive Assistant / Office Administrator
Dainty Feet Nig Limited
Lagos, Nigeria
08.2020 - 10.2024
- Manage schedules for C-level executives, coordinating daily meetings, travel arrangements..
- Enhance communication between departments by arranging and coordinating meetings and conferences.
- Improve executive workflow by 25% through management of schedules and itineraries.
- Coordinate all logistical aspects of corporate events leading to organized and successful functions.
- Prepare professional business correspondence on behalf of senior staff and organization.
- Handle correspondence, providing 100% timely responses to all enquiries.
- Process invoices and financial data with strong eye for detail.
- Assist in staff recruitment, contributing to building strong team.
- Handle sensitive information discreetly, adhering strictly to confidentiality protocols at all times.
- Partner collaboratively with other departments to determine optimum schedules for special projects.
Office manager
Zone Logistics Services Ltd
Lagos, Nigeria
07.2017 - 07.2020
- Coordinated office operations by handling phone inquiries, managing correspondence and supervising office cleanliness.
- Scheduled staff and delegated assignments to adequately cover operational and project requirements.
- Updated office policies to reflect changing business needs and regulations.
- Handled incoming correspondence, resulting in timely responses and decision-making.
- Coordinated team meetings for effective communication and project alignment.
- Ensured efficient travel arrangements for staff including booking flights and accommodations.
- Reviewed existing procedures and systems for inefficiencies and recommended actionable initiatives for improvement.
- Coordinated facility maintenance, providing a safe and comfortable work environment.
- Liaised with external vendors and service providers to address on-site maintenance and repair needs.
- Negotiated contracts with vendors, ensuring cost-effective services and supplies.
- Implemented and maintained electronic and paper filing systems to optimize document retrieval efficiency
- Fostered positive relationships by effectively communicating with team members, internal departments, and external clients
- Processed purchase orders, requisitions, and receipts for conferences, business meals, and other relevant expenses
- Managed internal documentation flow through the approval process, ensuring timely completion
- Streamlined office procedures, implementing new systems to address bottlenecks and disruptions.
- Worked to facilitate positive, productive working environments through reliable administrative support.
- Tracked inventory levels of office supplies, preventing stock shortages.
- Performed regular audits on company expenditures, identifying potential cost-saving opportunities.
Education
Bachelor of Science - Mathematics
University of Ibadan
Skills
- Prioritization and time management
- Attention to detail
- Resourcefulness in crisis
- Diary management
- Inter-office communications
- Cross-functional communication
- Project management and tracking
- Business Writing
- Office resource management
- Microsoft Office proficiency
- Accounts receivable and payable
- QuickBooks expert
- Stakeholder management and relationship building
- Familiarity with CRM systems
- Confidentiality and discretion
References
References available upon request.
Certifications & Trainings
- Foundations of Business Intelligence – Google Professional Certificate
- Google Project Management Professional Certificate
- Harnessing the Power of Data with Power BI (Microsoft)
- Emotional and Social Intelligence (UCDAVIS)
Timeline
Executive Assistant / Office Administrator
Dainty Feet Nig Limited
08.2020 - 10.2024
Office manager
Zone Logistics Services Ltd
07.2017 - 07.2020
Bachelor of Science - Mathematics
University of Ibadan
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