Computers, Travelling and listening to Music
EZEMA VICTOR CHIDUBEM
Administration/Logistics
Blk A16 Flat 2 Second Av. Games Village,Abuja,FCT
Summary
Enthusiastic and vibrant Administrative/Logistics professional with a solid history of achievements in operations, Logistics, transportation, Fleet Management and procurement. Motivated leader with strong organizational and prioritization abilities.
Overview
3
3
Languages
3
3
Certifications
12
12
years of post-secondary education
20
20
years of professional experience
Work History
Admin/Procurement/Fleet Specialist
GardaWorld Consulting Nigeria Limited.(US Embassy Abuja LGF Program)
Abuja, FCT
04.2019 - Current
- Coordinate all US embassy project Abuja procurements needs with approval of Project Manager.
- Manage daily petty cash flow.
- Make payments to Vendors via bank transfer based on Project Operational expense as approved by Project Manager.
- Request Operational fund top-up from financial director when funds gets too low.
- Prepare weekly cash logs, and file electronic and hard file copies to their folders.
- Collate and consolidated all Vehicle (SUV/Buses) kilometer reading in excel spreadsheet and generate weekly and monthly consolidated report.
- Collate all daily Vehicle fuel consumption and maintain electronic monthly consolidated report which is updated to Egnyte for Abuja.
- Check Vehicle maintenance log and perform Vehicle weekly/monthly inspections.
- Coordinate all Vehicle services and book appointments for Vehicle that is due for services or any major maintenance repairs as need arises.
- Provide report for all Vehicle expenses per month for fuel, repairs and services and files hard copy and soft copies files.
- Swapping of mobile patrol vehicles with spare once at PMO when is due for service or for any operational reasons.
- Coordinate every day refueling of Guard force busses and ensuring effective prevention of fraudulent act during this process. This has translated to increased Revenue for company.
- Organize directly with Nissan when there is any issues with serviceability of any operational vehicles.
- Manage any issues relating to accident or damage involving all operations Vehicle and as well involving Insurance and Police if need arises.
- Ensure that all Vehicle licenses are done at appropriate time for each Vehicle and copy put in Vehicle (e.g. Vehicle road worthiness, Vehicle license, insurance and AMAC Vehicle tax Paperwork).
- Engage in settling any confrontation between AMAC/Nasarawa State/ Niger State local government task force team and Guard Force Buses at their different routes.
- Maintain stock of office consumables and prepare list of needed office consumable that is low or out of stock for possible replenishment.
- Monitor Total card and Total online account for fuel usage and balance remaining on card for top-up of account.
- Coordinate and manage daily Bus and SUV operation, Mechanic call outs and road assistance and break downs.
- Coordinate monthly payment on Bus holding area for increased safety.
- Do investigations and statements if irregularities occur between drivers.
- Monitor Tracking of all operation Vehicle to prevent them from operating outside base or use any of these vehicles for their personal gain.
- Assist in management of Expat life support and general upkeep of Project management office.
LEAD OFFICE ADMINISTRATOR AND TRANSPORT MANAGER
JANUS GLOBAL OPERATION INC(US Embassy Abuja LGF Program)
, ABUJA
10.2016 - 03.2019
- Coordinate all travelling arrangements for VIPs and staff into and out of Project management office, Abuja: these include and not limited to planning and arranging for their flight tickets, airport pick up and drop off, movement within the city center and Hotels bookings.
- Pay all Hotel bills for visitors after departure.
- Initiate the processing of all EXPAT entry visas and Green Cards while liaising with the local Immigration office at the Headquarter and other relevant government agencies.
- Control the daily cash flow from the safe, spot check can be done to verify safe counts are correct.
- Do required monthly payments to our Expats Per Diem according to schedule and Vendors based on Project Operational expense.
- Coordinate with Guard Force Commander (GFC) in Lagos on weekly cash logs, expenses, file same and have electronic copy send to Tennessee (Home office).
- Collate and consolidated weekly and monthly, all vehicle Odometer reading and fuel usage for both Lagos and Abuja.
- Check vehicle maintenance log and carried out vehicle weekly/monthly inspections.
- Coordinate all vehicle services and book appointments for vehicle that is due for services/maintenance.
- Provide report for all vehicle expenses per month for fuel, diesel, repairs and services and files hard copy and soft copies files.
- Manage the Project Management Office 24 Drivers.
- Swap of React vehicles over PMO vehicles when they are due for service.
- Coordinate with the Fleet Assistant to supervise the refueling of the busses 7 days a week.
- Source vendors for special project needs and negotiate contracts and supervise the procurement of all material needed to support the program.
- Ensure that all vehicle licenses are done at the appropriate time for each vehicle (e.g.
- Ensure all legal paperwork is always in each vehicle, which includes evidence of vehicle tax payment, vehicle road worthiness, vehicle particulars and AMAC Paper work).
- Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
- Monitor Total Fuel card and Total online account for fuel usage and balance remaining on the card for top-up of the account.
- Coordinate and task the Fleet Assistant with daily Bus and SUV operation, Mechanic call outs and road assistance and break downs.
- Coached new hires on company processes while managing 36 employees to achieve maximum production.
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
OFFICE ADMINISTRATOR
STERLING OPERATION INC, WUYA, ABUJA(US Embassy Abuja LGF Program)
Abuja, FCT
12.2014 - 10.2016
- Supervises as well as gather, organize and file paperwork for employee's records.
- Assist with general human resources duties, such as creating personnel files and processing applications.
- Production of Employee ID card barge; creating electronic file copy of each and upload same to designated cloud site, while hard copy is printed and file to individual guard personal file for reference.
- Oversee operation and general maintenance of Office.
- Maintain stock of office consumables and prepare list of needed office consumable that is low or out of stock for possible replenishment.
- Initiate and Supervises all repairs and maintenance work in PMO office and apartments from start to finishing stage.
- Scanning and uploading of personal guard force file content to designated cloud site as required by LGF contract.
- Coordinate all travelling arrangements for VIPs and staff into and out of Project management office, Abuja: these include and not limited to planning and arranging for their flight tickets, airport pick up and drop off, movement within city center and Hotels bookings.
- Assist in projects, such as employee (guard force) initial and refresher trainings and company-wide meetings.
- Answer employee questions regarding forms and procedures and refer to specialist/Lead as needed.
- Carry out series of special assignments as may be assigned by Project Manager and Deputy Project Manager.
- (Especially attending to Needs of International visitors to project office until their departure).
- Processing of expatriate quota, green card, and all related matters with Nigeria Immigration service.
- Identify problem areas, determine solution, and implement changes.
- Performed computer repairs using hardware/software knowledge.
HEAD ADMINISTRATION
LONGREEN HEALTHCARE LTD, UTAKO-ABUJA
01.2012 - 11.2014
- Implementation of Administrative programs and support service.
- Conducting weekly distributor training of over hundred distributors within Abuja.
- Identification of problem and gather data to support decision making.
- Maintain records of time and attendance documentation.
- Track inventory general goods and monitor par levels.
- Effective maintenance of daily account records of sales.
- Preparation of monthly sale account records of all franchise dealer.
- Supervision of staff of each department.
- Direct supervision of other three departmental head that report to me.
RESOURCE MANAGER
TCM ANALYSIS CLINIC LTD
, ABUJA
05.2011 - 12.2011
- Arranging client/patient appointment with chief Medical Director.
- Assisting MD in sourcing for clinical equipment.
- Processing clearance and receipt of clinical materials from partners in China and Malaysia.
- Perform other functions that MD may assign to me.
HEAD ACCOUNTS/ADMINISTRATION
TIENS HEALTH IND. & ENT. NIG LTD. ABUJA
Asokoro, Abuja, FCT
05.2004 - 04.2011
- Receive payments instrument from ninety (90) accredited franchise shop and issue receipts.
- Maintain computerized records of all products received and issued to over two million distributors in country.
- Reconcile product supply with retirement schedules.
- Prepare monthly sales report for management.
- Conduct recruitments, train and supervises administrative support personnel.
- Assigns Job functions reviews and evaluates employees work.
- Processing of expatriate quota with Nigeria immigration service.
ACCOUNTS OFFICER
Albarka Air Plc
Abuja, FCT
02.2001 - 03.2004
- Classification and posting of Accounts.
- Vetting and processing of supplier's invoice for payment.
- Reconciliation of aviation fuel accounts of six (6) BAC 1-11 aircraft and two Boeing 727.
- Preparation of monthly report on aviation fuel consumption accounts.
- Reconciliation of Company Bank accounts statement with five bankers.
- Maintenance of Aircraft spare parts records.
- Vetting and review of revenue returns from all flights ticket purchased by customers that has flown on company aircraft.
- Applied mathematical abilities on daily basis to calculate and check figures in all areas of accounting systems.
ADMINISTRATIVE OFFICER TRAINEE (NYSC)
CENTRAL BANK OF NIGERIA
Abuja, FCT
02.1998 - 01.1999
- Conduct general administrative duties of opening of files for financial institutions, scanning, faxing, arrangement and filing of documents.
- Assist in the appraisal, documentation, and supervision of licensed bureau de Change Operators and other financial institutions.
- Carried out day-day-day duties accurately and efficiently.
- Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
Education
No Degree - Certificate in Computer Appreciation
Mudango Computer Training Institute
01.1998 - 02.1999
Bachelor of Science - Accountancy
Enugu State University Of Science And Technology
Enugu State 10.1992 - 09.1997
No Degree - SSCE
Mada Hills Secondary School
Akwanga, Nasarawa State 09.1984 - 11.1990
Skills
Proficiency in Microsoft office tools
undefinedCertification
Certificate in Project Management for Team Members- 2017(GoSkill Limited online Course)
Interests
Reference
1. Mr. Chukwuemeka Dike (CI)
Nigerian Immigration service, Sauka, Abuja
Mobile:08033025462.
2. Mr. Michael Akuka
Finance Policy and regulation unit,
Central Bank of Nigeria,
Headquarter, Abuja.
Mobile: 08127341874
3. Mr. Jacobus Albertus Brink
Project Manager,
US Embassy LGF Project
GardaWorld Consulting Nigeria Ltd, Abuja.
Mobile:07031309557
Timeline
Admin/Procurement/Fleet Specialist
GardaWorld Consulting Nigeria Limited.(US Embassy Abuja LGF Program)
04.2019 - Current
Certificate in Project Management for Team Members- 2017(GoSkill Limited online Course)
07-2017
LEAD OFFICE ADMINISTRATOR AND TRANSPORT MANAGER
JANUS GLOBAL OPERATION INC(US Embassy Abuja LGF Program)
10.2016 - 03.2019
OFFICE ADMINISTRATOR
STERLING OPERATION INC, WUYA, ABUJA(US Embassy Abuja LGF Program)
12.2014 - 10.2016
HEAD ADMINISTRATION
LONGREEN HEALTHCARE LTD, UTAKO-ABUJA
01.2012 - 11.2014
RESOURCE MANAGER
TCM ANALYSIS CLINIC LTD
05.2011 - 12.2011
Certificate in Business administration and management
09-2010
Certificate in Office administration management for Executive and manager
05-2007
HEAD ACCOUNTS/ADMINISTRATION
TIENS HEALTH IND. & ENT. NIG LTD. ABUJA
05.2004 - 04.2011
ACCOUNTS OFFICER
Albarka Air Plc
02.2001 - 03.2004
ADMINISTRATIVE OFFICER TRAINEE (NYSC)
CENTRAL BANK OF NIGERIA
02.1998 - 01.1999
No Degree - Certificate in Computer Appreciation
Mudango Computer Training Institute
01.1998 - 02.1999
Bachelor of Science - Accountancy
Enugu State University Of Science And Technology
10.1992 - 09.1997
No Degree - SSCE
Mada Hills Secondary School
09.1984 - 11.1990
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