Esther Osinachi Etoama
Executive Virtual Assistant
Lagos,LA
Summary
Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Overview
3
3
years of professional experience
Work History
Virtual Executive Assistant
Merchant Investors
Lagos
11.2019 - 03.2023
- Maintained a professional online presence for executives by managing social media accounts and email correspondence.
- Reduced expenses through careful budgeting and expense tracking for executive office operations.
- Developed comprehensive meeting agendas that facilitated efficient use of time during executive conferences.
- Streamlined executive schedules by efficiently managing appointments and prioritizing tasks.
- Optimized time management for executives by handling travel arrangements and itineraries.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Facilitated training and onboarding for incoming office staff.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Led staff and vendors in providing high level of service for owner and guests.
- Coordinated events and worked on ad hoc projects.
- Filed paperwork and organized computer-based information.
- Updated and maintained confidential databases and records.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Created and managed office systems to efficiently deal with documentation.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Screened personal and business calls and directed to appropriate party.
- Wrote reports, executive summaries and newsletters.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Volunteered to help with special projects of varying degrees of complexity.
Education
Bachelor Of Technology - Industrial Chemistry
Federal University of Technology
Akure08.2018
Skills
Report analysis
Filing and data archiving
Report writing
Conference planning
Proofreading
Administrative support
Multi-line phone
Travel accommodations
Schedule Management
Project Management
Expense reporting
Scheduling
Report Development
Mail handling
Office management
Schedule & calendar planning
Timeline
Virtual Executive Assistant
Merchant Investors
11.2019 - 03.2023
Bachelor Of Technology - Industrial Chemistry
Federal University of Technology