Esther Ajayi-Olomo
Executive Assistant
Pakuro
Summary
Dynamic executive assistant with a proven track record, adept at enhancing organizational efficiency and supporting strategic initiatives. Skilled in project management and maintaining confidentiality, I excel in optimizing schedules and fostering effective communication, contributing to a collaborative work environment that drives productivity and growth.
Overview
7
7
years of professional experience
Work History
Executive Assistant
Genius Scholars Achievers Academy
12.2024 - 12.2025
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
Executive Assistant
BlueRebbons
04.2021 - 12.2024
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Director of Operations
404 West
11.2023 - 05.2024
- Oversaw daily operations across multiple departments, ensuring seamless coordination and efficient execution of tasks.
- Defined, implemented, and revised operational policies and guidelines.
- Oversaw successful implementation of operational strategies and policies to drive organizational growth and productivity.
- Developed and executed strategic plans to achieve organizational goals and drive sustainable growth.
- Led cross-functional teams for successful completion of projects, resulting in increased productivity.
Executive Assistant
Office of the Vice President, Great Ife Students Union
12.2022 - 12.2023
- Organized and coordinated conferences and monthly meetings.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Used advanced software to prepare documents, reports, and presentations.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
Administrative Assistant
Department of Psychology, Obafemi Awolowo University.
02.2019 - 04.2022
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Education
Bachelor of Science -
Obafemi Awolowo University
Ile-Ife, Nigeria PMP -
Project Management Consortium
USASkills
Administrative support
Executive support
Office management and administration
Information confidentiality
Schedule management
Project management
Calendar management
Office management
Advanced MS office suite
Timeline
Executive Assistant
Genius Scholars Achievers Academy
12.2024 - 12.2025
Director of Operations
404 West
11.2023 - 05.2024
Executive Assistant
Office of the Vice President, Great Ife Students Union
12.2022 - 12.2023
Executive Assistant
BlueRebbons
04.2021 - 12.2024
Administrative Assistant
Department of Psychology, Obafemi Awolowo University.
02.2019 - 04.2022
Bachelor of Science -
Obafemi Awolowo University
PMP -
Project Management Consortium