Emmanuel Malik

• Developed classification systems to facilitate public access to archived materials.
• Researched and recorded origins, provenance, and historical significance of archival materials.
• Authenticated and appraised over 160,000 historical documents and archival materials on daily basis.
• Sorting and reorganization of procurement files according to year and PO numbers.
• Reviewed each procurement process and sourced missing documents by using filing checklist.
• Proper sorting of procurement documents and removal of duplicated copies.
• Checking all existing hardcopy files ensuring they are properly file, initiate corrections and ensure missing data are retrieved for filling.
• Setting up of new folders for new procurement cases during the period of this assignment and regularly update folders to avoid gaps in the filling system
• High quality scanning of old and new procurement files.
• Ensure proper storage and classification of scanned files electronically according to office's archiving systems or set out standard operation procedures for electronic filing.
• Searched for references to basic documents from the information (on request);
• Maintained archives, ensuring that files are properly stored and accessible, secure retention of documents
• Assisted in the collection of reference and information documents for procurement files.
• Establishment and maintenance of a system for recording the movement of files within the unit.
• Preparation of correspondence and reports related to the activities of e-archived files.
• Created and maintained new file classification as needed.
• Answered any questions relating to classifications, correspondence and references of documents.
• Creation and maintenance of an electronic registry/archive system.
• Sorted and reorganized procurement files according to year and PO numbers.
• Reviewing each procurement process and source missing documents by using filing checklist.
• Properly sorted procurement documents and removed duplicated copies and checked all existing hardcopy files ensuring they are properly file, initiate corrections and ensure missing data are retrieved for filling.
• Created Electronic folders and files with the right classifications advised by Head of unit.

• Developed and maintained relationships with customers and suppliers through account development.
• Maximized performance by monitoring daily activities and mentoring team members.
• Resolved staff member conflicts, actively listening to concerns and finding appropriate middle ground.
• Maintained professional, organized, and safe environment for employees and patrons.
• Cross-trained existing employees to maximize team agility and performance.
• Accomplished multiple tasks within established timeframes.· Posting and Maintenance of all books of financial records on QuickBooks Accounting Software as well as proper filling of financial records.
• · Preparation of Monthly reports for KNCV - TBLON USAID Project as well as other Projects undergone by Instrat global health solutions limited.
• Daily and Weekly assessment, collation and Recording of project expenses and incomes.
• Filing and remittances of all tax liabilities and obligations as at when due.
• Periodic Preparation of management financial statements and Reports as required.
• Effected financial and administrative management of offices of Head office (Abuja) and oversight of branch offices (Lagos, Ondo, Ogun, Jos, Anambra, delta State) Nationwide
• Controlled costs to keep business operating within budget and increase profits.

· Inspected and verified all current equipment, furniture and supplies and scheduling deliveries to users.

· Tagging all furniture/equipment upon receipt from the supplier. Update of nonexpendable property inventory record and track movement of furniture piece.

· Entry in ATLAS of all the requisite asset management information

· Capitalization of appropriate items in accordance with UNDP's policies governing asset classes, estimated useful lives and elements of cost; and the relevant BSB "CAP" and "NONCAP" profiles.

· Utilization of the ATLAS Asset Management Module, in line with the CAP and NONCAP profiles, to capitalize management assets in the UNDP balance sheet to trigger depreciation; and to "expense" item, in accordance with UNDP's policies and procedures to comply with IPSAS.

· Support to the Procurement unit on physical assets disposal.

· Documentation preparation for submission to CAP; follow up on request and liaise with requesting unit and maintenance for disposal action and entry In Atlas of all the requisite details for recording disposals.

· Support to the annual physical inventory verification exercise by checking the accuracy of records and location of property.

· Maintenance of the filing system ensuring safekeeping of confidential materials.

· Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.

· Maintenance of records on assets management, preparation of reports.

· Maintenance of files and records relevant to office maintenance.

· Follow up with the GSSU and Cos/HQ Units on the errors/corrections

· Support in the annual Assets verification exercise by reviewing the accuracy of the records and locations of the assets/properties.

· Creation of micro purchasing canvass used in evaluating Vendors (UNDP accredited) Quotations in ascertaining Vendor with best technical specifications and price to make purchases from.

· Creation of manual purchasing order for recommended Vendor (UNDP Accredited) after the Evaluation to make Purchases from.

• Carried out Spot check exercises on United Nations’ Implementing Partners Within the federal Capital territory.
• Performed Micro-Assessment tasks on United Nations’ Implementing Partners as funded Within the federal Capital territory.
• Prepared Reports of all activities and visits to Implementing Partners as agreed in the contract.

• Audited expenses, bank & cash, prepayments, fixed assets, revenue, accounts receivable and Cost of Sales.
• Assisted in audit planning, risk assessment and documented audit procedures.
• Assisted in the Automation of Accounting system (Installation of Accounting software Sage 50 and QuickBooks)
• Assisted in the training of client’s staffs in the usage of Accounting software (Sage 50 and QuickBooks)
• Reconciled company's revenues, expenses, and ensured accuracy and completeness.
• Assist in the Periodical Analysis and Reconciliation of Bank Accounts for Clients.
• Compiled and analyzed financial transactions to ensure they match provided detailed records.
• Handled the computation of tax liabilities and filling for tax clearance certificates for clients.
• Processed and filed monthly VAT,PAYE,ITF,NSITF as well as pension contributions for Clients.
• Identified discrepancies in tax computations and determination of tax liabilities provided by Clients
• Performed special projects and reported the data to the manager after auditing Clients.
• Performed fraud investigation and identified fraudulent behavior through auditing.

• Measured revenues, automated accounting systems and internal controls to evaluate financial data and transactions.
• Received, reviewed and verified validity and completeness of appropriation, accounting and financial data.
• Extracted and manipulated data using Sage and Quickbooks Accounting Software system.
• Reconciled balance sheet figures in Sage and Quickbooks Accounting Software and sought assistance to reduce errors.
• Assisted in audit planning, risk assessment and materiality and documented audit procedures.
• Learnt the proper functioning of audit programs that are approved by the organization.
• Examined financial transactions of Clients meticulously and identifying discrepancies in related party transactions.
• Analysis of client’s Bank Accounts statements to Differentiate incomes and expenditures for the organizations as well as determining clients value Added Tax liabilities and other tax liabilities to be remitted to required authorized government collecting Bodies and agencies.
• Applied different audit procedures such as substantive tests, test of controls, analytical procedures.