Emmanuel Otoo

Key Achievements & Responsibilities

Strategic Planning, Coordination and Leadership

• Led the development and monitoring of UNICEF Somalia’s Annual Supply Plan and Work Plan, aligning procurement with programmatic priorities and donor expectations.
• Coordinated vaccine forecasts, cold chain logistics, and nutrition supply planning with MoH and partners.
• Contributed to donor proposal development and reporting by providing accurate supply data and forecasts.
• Service as the OiC Chief Supply & Logistics (P5) and provide appropriate leadership and guidance on supply and logistics operations as well as CRC Secretariat

Procurement Operations

• Executed procurement of goods and institutional services, including Long-Term Arrangements (LTAs), in compliance with UNICEF procedures.
• Managed end-to-end tendering processes including drafting RFQs, RFPs, ITBs, publishing on UNGM, and conducting pre-bid conferences.
• Led financial evaluations and negotiations, ensuring value for money and ethical compliance.

Construction Procurement

• Oversaw procurement of complex construction services, including review of TORs, BOQs, and drawings.
• Facilitated sourcing and solicitation process, evaluations, site visits, and contract negotiations for high-value infrastructure projects.
• Ensured compliance with UNICEF construction procurement standards and ethical guidelines.

Contract & Supply Chain Management

• Monitored open procurement requests and tracked deliveries to meet program timelines.
• Conducted site inspections, pre-delivery checks, and ensured timely goods receipt and vendor payments.
• Managed contract variations, extensions, and closures in Vision SAP.

Emergency Response & Preparedness

• Served as Supply focal point for UNICEF Somalia’s emergency procurement operations.
• Developed emergency procurement strategies and supply plans, ensuring rapid response capabilities.
• Participated in inter-agency coordination and updated LTAs for emergency goods and services.

Capacity Building & Inclusion

• Supervised and mentored procurement team members, fostering career development.
• Promoted disability inclusion, gender equity, and child protection in procurement processes.
• Trained all staff and rolled out PCM and LMSM systems for efficient and end to end visibility of supply and logistics operations

Procurement Portfolio Highlights

• Annual Procurement Throughput of Approx. $100 million
• Key Categories including Health supplies, WASH commodities, Cold Chain Equipment, Construction services
• Procurement Types including Local & offshore procurement, LTAs, emergency procurement, institutional contracts

Key Achievements & Responsibilities

Strategic Coordination & Leadership

• Led implementation of the supply component of UNICEF Nigeria’s Country Programme during the two-month mission
• Reviewed supply input in Programme Documents and supported donor reporting.
• Participated in weekly PMT meetings, providing updates on supply KPIs.
• Supervised procurement team and provided coaching for career development.
• Attended UN Inter-Agency Procurement Working Group meetings to foster collaboration.
• Served as OiC Chief of Supply and Logistics (P5) during the mission.

Procurement of Goods & Services

• Reviewed TORs and requisitions; prepared RFQs, RFPs, and ITBs based on procurement type and value.
• Published tenders across platforms to ensure wide competition.
• Organized pre-bid conferences and coordinated bid openings.
• Led financial evaluations and vendor negotiations to ensure value for money.
• Conducted ethical evaluations and CRC submissions, prepared POs, contracts, and LTAs.

Construction Procurement

• Reviewed construction TORs, BOQs, and drawings; ensured clarity in scope and evaluation criteria.
• Coordinated with Construction Manager for LPA processing.
• Managed tendering, evaluations, and contract preparation for construction services.
• Ensured compliance with UNICEF standards and ethical procurement practices.

Contract & Supply Chain Management

• Monitored open procurement requests and tracked PO status and deliveries.
• Conducted site visits and inspections; ensured timely goods receipt and vendor payments.
• Shared GIT reports and coordinated handovers with logistics and programme teams.
• Managed contract variations, extensions, and closures in Vision SAP.

Supply Chain Strengthening

• Conducted market assessments to build local supplier capacity.
• Promoted disability inclusion, gender equity, and child protection in procurement.
• Supported local procurement initiatives including sustainable product design and specifications aligned with UNICEF values.

Key Achievements & Responsibilities

Strategic Planning & Coordination

• Developed and monitored UNICEF Zambia’s Annual Supply Plan and immunization/nutrition forecasts in collaboration with MoH and partners.
• Contributed to donor proposals and reporting by providing accurate supply data and forecasts.
• Participated in national planning and review meetings, developed and updated Supply SOPs.
• Served as the OiC Supply & Logistics Manager, and as CRC Secretariat

Procurement Operations

• Managed procurement of goods and institutional services, including LTAs, in line with UNICEF procedures.
• Led end-to-end tendering processes, including bid evaluations, vendor negotiations, and contract awards.
• Ensured ethical compliance and value for money through rigorous financial evaluations and SEU/CRC submissions.

Construction Procurement

• Oversaw procurement of construction services, including review of TORs, BOQs, and technical specifications.
• Coordinated bid processes, site visits, and contract negotiations for infrastructure projects.
• Ensured compliance with UNICEF construction procurement standards.

Contract & Supply Chain Management

• Monitored procurement requests, tracked deliveries, and ensured timely goods receipt and vendor payments.
• Conducted site inspections and pre-delivery checks; managed contract variations and closures in Vision SAP.

Logistics & Warehousing

• Managed end-to-end logistics operations, including international shipments, customs clearance, and in-country distribution.
• Oversaw warehouse operations, inventory management, and third-party logistics contracts.
• Conducted regular inventory counts, reconciliations, and ensured warehouse safety and compliance.
• Led End User Monitoring to assess supply utilization and impact.

Emergency Preparedness & Response

• Served as Supply focal point for emergencies including COVID-19, Polio, Measles, Cholera, and Flooding.
• Developed emergency supply strategies and managed pre-positioned stock and rapid response logistics.
• Participated in inter-agency coordination and led emergency distribution planning and execution.

Procurement Services & Supply Chain Strengthening

• Led Procurement Services transactions for vaccines, cold chain, oxygen projects, and nutrition supplies.
• Supported MoH in customs clearance, vaccine forecasting, and deployment of CCEOP, COVAX equipment and C-19 vaccines.
• Facilitated capacity building for government counterparts and contributed to national logistics working groups.
• Member of the Zambia National Immunization Logistics Working Group (2021–2023)
• Member of the Global Fund CCM oversight group (2023)

Leadership & Supervision

• Supervised logistics assistant, setting priorities and ensuring deliverables.
• Provided leadership in emergency logistics and supported cross-border knowledge exchange initiatives.

Procurement Portfolio Highlights

• Annual Procurement Throughput; Approx. $80 million
• Key Categories; Health supplies, WASH commodities, Cold Chain Equipment, Construction services
• Procurement Types; Local & offshore procurement, LTAs, emergency procurement, institutional contracts

Key Achievements & Responsibilities

Emergency Preparedness & Coordination

• Participated in emergency coordination meetings and provided supply SitReps for health emergencies including COVID-19, Cholera, and Mudbug Virus Disease,
• Contributed to restructuring and capacity building of supply and logistics operations for both regular and emergency programming with average annual procurement throughput of $100

Emergency Logistics Operations

• Managed international and in-country logistics for emergency supplies, ensuring timely customs clearance and delivery.
• Coordinated distribution to field hubs and partners using third-party logistics providers.
• Reviewed and cleared inbound Goods in Transit (GiT) and managed LTAs for emergency supplies and local transport services.

Warehouse Operations

• Oversaw warehouse operations for both regular and emergency programming with throughput of $1.7m
• Conducted inventory reviews, reconciliations, and inspections of incoming shipments.
• Managed warehouse release orders and outbound GiT clearance for the emergency response.
• Reviewed and processed third-party warehousing contracts and payments.

Emergency Supply Chain Management

• Served as supply focal point for multiple health emergencies including COVID-19, Cholera, and Mudbug Virus Disease.
• Updated emergency supply and logistics strategy and supply plans for 2022/2023.
• Maintained pre-positioned emergency stock and processed emergency procurement and warehouse releases.
• Participated in logistics cluster meetings and prepared weekly SitReps.

Emergency Procurement Operations

• Conducted procurement of goods and services including LTAs in line with UNICEF procedures.
• Led solicitation processes (RFQ, RFP, ITB), bid evaluations, and vendor negotiations.
• Ensured ethical compliance and value for money through SEU and CRC submissions.
• Prepared contracts, purchase orders, and LTAs for emergency procurement needs.

Capacity Building & Leadership

• Conducted field visits, trainings, and partner capacity building on logistics and warehouse management.
• Supported programme teams in planning and executing emergency distribution and supply utilization.
• Provided leadership and technical guidance of supply and logistics

Procurement Portfolio Highlights

• Annual Procurement Throughput; Approx. $100 million
• Key Categories; Health supplies, WASH commodities, Cold Chain Equipment, Construction services
• Procurement Types; Local & offshore procurement, LTAs, emergency procurement, institutional contracts

Leadership & Supervision

• Served as OiC Supply Manager (2016–2021), providing leadership and supervision to the supply team.
• Supported field office logistics operations and served as CRC Secretariat.

Strategic Planning & Coordination

• Led the preparation and monitoring of Annual Supply Plans and immunization forecasts with MoH and partners.
• Contributed to donor proposals and annual reviews, revised Supply SOPs for the Ghana CO.

Procurement Operations

• Managed procurement of goods and services, including LTAs, in line with UNICEF procedures.
• Oversaw solicitation processes (RFQ, RFP, ITB), bid evaluations, and vendor negotiations.
• Ensured compliance through SEU and CRC submissions; prepared contracts and purchase orders.

Construction Procurement

• Reviewed TORs, BOQs, and drawings for construction projects.
• Managed tendering, evaluations, and contract awards for infrastructure services.

Contract & Supply Chain Management

• Tracked procurement requests, deliveries, and vendor payments.
• Conducted site visits, inspections, and managed goods receipt and handover processes.
• Provided oversight for contract management, performance reviews and timely closure

Logistics Operations

• Managed international and in-country logistics, including customs clearance and distribution.
• Oversaw LTAs for transport services and conducted performance evaluations.
• Led End User Monitoring to assess supply utilization and impact.

Warehouse Management

• Supported warehouse operations, inventory tracking, and reconciliation.
• Processed release orders, waybills, and third-party warehousing contracts and payments.

Emergency Preparedness & Response

• Served as supply focal point for COVID-19, Polio, Cholera, and Flooding emergencies.
• Developed emergency supply strategies and maintained pre-positioned stock.
• Led emergency procurement and warehouse operations; conducted field visits and trainings.

Procurement Services & Supply Chain Strengthening

• Led Procurement Services transactions for vaccines, cold chain, and transport equipment.
• Supported MoH in customs clearance and vaccine deployment.
• Facilitated capacity building for staff and government counterparts.
• Led successful funding applications for the following projects;

$4M CCEOP Co-financing

$600K COVAX Cold Chain (GAVI)

$1M JAPAN Cold Chain

$1M VODACOM Cold Chain

• Supported national initiatives like Ghana Pharma Traceability and Integrated Health Logistics System.
• Member of the Ghana National Immunization Logistics Working Group (2016–2021).

Procurement & Logistics Portfolio Highlights

• Annual Procurement Throughput; Approx. $85 million in 2023
• Annual Logistics Throughput; Approx. $534,000 in 2023
• Key Categories; Health supplies, Education, WASH commodities, Cold Chain Equipment, Construction & Institutional services
• Procurement Types; Local & offshore procurement, LTAs, emergency procurement, institutional contracts

Key Achievements & Responsibilities

Technical Procurement Support

• Provided input on specifications and logistics arrangements for procurement requests, including clearance, storage, and distribution planning.
• Supported programme implementation through effective supply chain coordination.

Local Procurement Execution

• Conducted local procurement processes including tender issuance, bid adjudication, and supplier recommendations.
• Ensured compliance with UNICEF procurement policies and procedures.

Supplier Performance & Quality Assurance

• Maintained and evaluated local supply sources for pricing, quality, and delivery performance.
• Reported and addressed quality issues related to supplies and service agreements.

Institutional Services & Construction Procurement

• Managed procurement of institutional services and construction works.
• Reviewed scopes of work, budgets, BOQs, and payment schedules.
• Participated in bid openings, evaluations, and contract packaging in line with UNICEF Financial Rules.

Contract Management

• Liaised with budget owners to manage contracts, track progress, and compile performance data.
• Maintained historical records and supplier databases for reference and analysis.

Compliance & Fulfillment

• Ensured proper contracting processes and fulfillment in accordance with organizational policies, legal requirements, and customer specifications.

Key Achievements & Responsibilities

Warehouse Operations

• Managed warehouse operations including inventory tracking, reconciliation, and reporting using Vision tools (ZCOINV, ZROST).
• Inspected incoming shipments and processed goods receipt; prepared warehouse space for new arrivals.
• Planned and executed release orders, transfer orders, and outbound shipments.
• Oversaw third-party warehousing contracts and ensured timely payments.
• Conducted mid-year and year-end inventory counts in line with closure instructions.

Field Logistics & Supply Monitoring

• Tracked UNICEF-supported supplies across Northern, Upper East, and Upper West regions.
• Conducted end-user and cradle-to-grave supply monitoring with programme teams.
• Evaluated storage procedures of implementing partners and provided technical support.
• Served as focal point for capacity building in supply and logistics for IPs in northern Ghana.

Local Procurement & Vendor Management

• Managed procurement of goods and services including LTAs for Tamale Office.
• Reviewed TORs, PRs, and SOs; prepared RFQs, RFPs, and ITBs; published tenders and conducted market searches.
• Led bid evaluations, vendor negotiations, and contract preparation.
• Maintained manual procurement and vendor files; ensured compliance with UNICEF procedures.

Procurement Tracking & Delivery Coordination

• Monitored open procurement requests and tracked PO status and deliveries.
• Conducted site visits and inspections; ensured timely goods receipt and vendor payments.
• Shared GiT reports and coordinated handovers to implementing partners.

Administrative & ICT Support

• Responsible for monthly bank statement uploads for reconciliation.
• Acted as Officer-in-Charge (OiC) in the absence of the ICT Assistant at Tamale Office.

Key Achievements & Responsibilities

Procurement Planning & Compliance

• Prepared annual procurement plans for hospital operations, reviewed by the Head of Entity and approved by the Public Procurement Authority (PPA), Ghana.
• Ensured alignment with public procurement regulations and institutional priorities.
• Prepare and submit annual procurement reports for management approval

Supplier Management & Engagement

• Updated suppliers register annually and organized supplier conferences to enhance collaboration and transparency.
• Sourced potential suppliers to meet emerging procurement needs for medicines, medical equipment and consumables for the hospital.

Tendering & Evaluation

• Prepared tender documents and participated in bid openings and evaluations.
• Drafted award and contract letters in line with procurement outcomes.

Contract Management & Quality Assurance

• Managed contracts and facilitated receipt and inspection of supplies and services.
• Reported and addressed quality issues related to supplies and service agreements.

Governance & Committee Support

• Served as Secretary to the Hospital Tender Committee, supporting documentation, compliance, and decision-making processes.