Ekenedilichukwu A. Egbo
Administrative Professional
Abuja, FCT,FC
Summary
A self-driven professional with an entrepreneurial spirit and unmatched drive. A multi-skilled professional with good all-round Administrative and HR advisory Skills; Possesses a proven ability to contribute to a company at both strategic and operational level when delivering administrative and people management strategies. Currently looking for a varied and challenging role with an organization with an opportunity to name for ourselves and be rewarded appropriately for hard work. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Driven and resourceful administrative professional with over 10 years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
17
17
years of professional experience
7
7
Certifications
Work History
Administrative Associate – (Director General’s Front Office)
AFRICAN DEVELOPMENT BANK (AfDB)
Abuja, FCT
9 2018 - Current
- Logistic Support Services/travel management: travel (air) arrangement, hotel accommodation arrangement, meeting management for international and local staff
- Procures tickets for domestic and international travel upon request using Bank’s official travel agents
- Book hotel accommodations for both local and international staff on mission in Nigeria
- Arrange land transportation to support international staff on mission within and out Abuja Nigeria
- Manage RNDG fleet in mission, supporting field locations when necessary
- Liaise with vendors for issuing of new rentals/maintenance of vehicles
- Coordinating office transportation arrangement and dispatch office drivers/vehicles on daily basis to ensure appropriate utilization of transportation resources to best meet office needs
- Maintain systematic record to tract each vehicle’s mileage, fuel consumption, insurance and maintenance/repairs
- Oversee work program of drivers and supervise them effectively to deliver high-quality logistical support services in timely manners
- Mail room Management: Coordinate all incoming and outgoing correspondences and ensure that they are delivered to the relevant units and clients via courier services and physical delivery
- Coordinate and ensure that all letters going out to Government agencies are delivered and acknowledged
- Maintain proper filing of acknowledgment of letters dispatched to various ministries
- Prepare and package all documents and items for dispatch via DHL platform (portal)
- Manage courier service companies
- Prepare weekly report of all incoming/outgoing correspondences of Office
- Procurement: Handles procurement processes of offices supplies and consumables
- Make purchase plans for office supplies
- Review contractor’s performance and make recommendations
- Prepare RFQs for office supplies
- Coordinate vendor registration and vendor management for RDNG
- Process Vendors payment using ERP(SAP) and follow up to ensure vendors are paid on time
- Provide day to day update on procurement related issues
- Coordination and Management of diesel supply and reporting of minimum stock for replenishment
- Management of Stationaries store and provide stock level for replenishment
- Prepares Purchase Orders (PO) for the successful bidder following approval of the bid analysis and makes sure that contracts, when needed, are properly signed, and filed
- Follow up and update asset database on regular basis
- Support logistics in sharing RFQ to potential service providers
- Store Management: take regular inventory of stock
- Distributes office stationery to staff on need-by-need basis
- Ensure the office don’t run out of stock of office supplies and consumables
- Ensure that all items in/out of the store are well documented
- Dealing with enquiries from colleagues or members of the public
- Making all administrative information available to the staff
- Initiated systematic way, electronically and manually managing files
- Picks up and delivers materials as required
- Help facilitate meetings between the bank and government agencies, developmental partners and others organization
- Support events planning and management for the Office
- Administrative and clerical support services
- Evaluations follow-up (Action plan, updating the appropriate tool), track the training recommended for the staffs in order to make a clear staff performance report
- Organize and coordinates logistical aspects for planning, holding and documenting meetings, workshops, seminars and other events upon request
- Manage office asset inventory and maintain inventory list up-to-date, arrange appropriate disposition of office obsolete/surplus asset in line with bank’s relevant policies and procedures
- Updating staff personal files (Hard copies and tools) and all administrative documents to facilitate HR processes management
- Support staff/Partners in Visa application and processing as well as all other necessary permits required by government institutions.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Edited documents to improve accuracy of language, flow, and readability.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Drafted professional memos, letters, and marketing copy to support business objectives and growth.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
- Edited documents to improve accuracy of language, flow, and readability
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data
- Drafted professional memos, letters, and marketing copy to support business objectives and growth
Executive Assistant (EA) to the Managing Director/Chief Executive Officer (MD/CEO)
WAPIC Insurance PLC
Ikoyi, LA
01.2016 - 08.2018
- Performed a broad range of administrative and clerical duties
- Provide administrative support to the MD/CEO
- Tactfully Screen MD’s visitors
- Itinerary management: travel (air) arrangement, hotel accommodation arrangement, meeting management
- Act as the first point of contact and support for internal and external stakeholders
- Managed approximately 40 incoming calls and email per day from clients
- Improving administrative system in the office & Calendar and contacts management
- Dealing with enquiries from colleagues or members of the public
- Provide background information to the Managing Director for appointments with official visitors and/or staff members
- Follow-up and ensure that target dates and deadlines are met using appropriate tracking tools, and that correspondence and queries are responded to in a timely manner
- Receiving and register incoming & outgoing mails and promptly responding to them
- Drafting, typing and proofreading Correspondences
- Taking minutes of resolutions at the meeting
- Arrange time and venue for meetings, collect necessary background materials of meetings needed from the relevant Departments/Divisions; Remind Managing Director and other staff members about scheduled meetings
- Initiated systematic way, electronically and manually managing files
- Picks up and delivers materials as required
- Assist in the preparation and dispatch of periodic reports and updates to various stakeholders
- Completes various request forms for office supplies and equipment
- Assists in formatting and preparation of proposals, reports, tables, and charts
- Maintain Contact address / Mailing directory of partners
- Meeting Calendar management: Coordinate and schedule meetings and appointments with internal and external clients.
Secretary/Admin Assistant
Zenith Bank PLC
Ikeja, Lagos
07.2009 - 12.2015
- Performed a broad range of administrative and clerical duties to the branch
- Input data, compile daily, weekly and monthly reports as well as provide administrative support to the Branch Manager
- Dealing with enquiries from colleagues or members of the public
- Itinerary management: travel (air) arrangement, hotel accommodation arrangement, meeting management
- Improving administrative system in the office & Calendar and contacts management: Manage the Managing Director’s Calendar: - organize and manage appointments; receive & welcome visitors, make phone calls; verify all incoming calls and transfers to the MD when necessary
- Arrange for repairs of office equipment i.e Printer, air conditioning
- Receiving incoming & outgoing mails and promptly responding to them in my boss’ presence and absence
- Managed approximately 30 incoming calls, emails and faxes per day from customers
- Drafting, typing and proofreading Correspondences
- Compilation/sending of branch’s daily, weekly and monthly Performance reports
- Maintaining staff records and staff request
- In charge of telephone switchboard
- Taking minutes of resolutions at the meeting
- Initiated systematic way, electronically and manually managing files
- Picks up and delivers materials as required
- Completes various request forms for office supplies and equipment
- Assists in formatting and preparation of proposals, reports, tables, and charts.
Classroom Teacher
National Youth Service Corps (NYSC)
Akwa Ibom, Akwa Ibom
03.2008 - 03.2009
- Taught Business Studies JSS 1-3
- Taught Commerce SS 1-3
- Taught Social Studies JSS 1-2.
- Collaborated with parents, administrators and counselors to develop improvement plans for struggling students.
- Implemented differentiated instruction strategies, ensuring all students were able to access the curriculum and make progress in their learning.
- Boosted student confidence through consistent encouragement and positive reinforcement, fostering a supportive learning environment.
Education
BSc in Business Management -
Mewar University, India
01.2023 -
Postgraduate Diploma in Logistics and Supply Chain Management - undefined
Postgraduate College of Logistics & Supply Chain Management - Nigeria
01.2023 -
Master’s in Policy and Development Studies (MPDS) - undefined
Ahmadu Bello University, Zaria
01.2022 -
Master of Personnel Psychology (MPP) - undefined
University of Ibadan (UI), Oyo State
01.2014 -
Professional Diploma in Human Resources Management- (PDHRM) - undefined
Chartered Institute of Personnel Mgt (CIPM) of Nigeria
01.2013 -
Post Graduate Diploma in Education - (PGDE) - undefined
Usman Danfodiyo University, Sokoto
01.2012 -
Proficiency Certificate in Management - undefined
Nigeria Institute of Management (NIM)
01.2009 -
Higher National Diploma (HND), Secretarial Studies - undefined
Auchi Polytechnic, Auchi, Edo State
01.2007 -
National Diploma (ND), Secretarial Studies - undefined
Auchi Polytechnic, Auchi, Edo State
01.2004 -
SSCE - undefined
Illeh Secondary School, Illeh Ekpoma, Edo State
01.2002 -
Skills
Administrative duties
Logistic/Travel Management
Procurement/Supply chain management
Customer service
Secretarial tasks
Store/inventory Management
Transport Management
IT skills
E-mail management
Advanced knowledge of MS word, excel, power point and outlook
Able to prioritize individual workloads according to deadlines
Excellent telephone manner and high standard of communication skills
Able to analyze and interpret complex information
Good coordination skills - methodical and self-organized
Able to deal with highly confidential matters professionally and discreetly
Comprehensive understanding of all current Nigeria employment law legislation
Ability to manage multiple tasks simultaneously
Ability to work under pressure
Able to work as part of a team or alone
Keeping all company employees informed of key employment and company issues
Self-motivated
Leadership and conflict management
Creativity and decision-making skills
Flexibility to adapt, positive attitude towards change, and a constructive and creative approach to problem solving
Effective time management
Customer Service
Office procedures
Records retention
File Organization
Maintaining records
Verbal Communication
Certification
Introduction to SAP - Alison
Accomplishments
- Successfully coordinated and managed for the Office in the areas stated hereunder:
- Logistic/travel management: travel (air) arrangement, hotel accommodation arrangement, meeting management for international and local staff.
- Demonstrated excellent customer service skills by assisting both internal and external customers/clients
- Coordinating office transportation arrangement and dispatch office drivers/vehicles on daily basis to ensure the appropriate utilization of transportation resources to best meet the office needs.
- Provided exceptional support to managers and co-workers, hence increased the overall efficiency by 60%.
- Collaborated with other departments of the organisation in order to centralize the database for easy retrieval of information.
- Successfully Maintain systematic record to tract each vehicle’s mileage, fuel consumption, insurance and maintenance/repairs.
- Provided backup support to other departments, which was highly admired by the General Manager.
- Procurement: Make purchase plans to office supplies, take regular inventory of stock, review the contractor’s performance and make recommendations.
- Process Vendor’s payment using ERP
- Introduced a user-friendly electronic filing system, which reduced file retrieval time by 60%.
Membershipofprofessionalbodies
- Associate Member- Chartered Institute of Warehousing and Material management of Nigeria
- Associate Member – Chartered Institute of Supply Chain Management
- Member, Teachers Registration Council of Nigeria
- Associate Member Chartered Institute of Personnel Management of Nigeria (ACIPM)
- Graduate Member, Nigerian Institute of Management (GNIM)
- Member, Nigerian Institute of Professional Secretaries (MIPS)
Languageinterest
- English, True, True
- Igbo, True, True
- Esan, True, True
References
- Mr. Stephen Ahmodu, African Development Bank, 1521 Cadastral Zone A0, Off Memorial Close, Beside Silverbird Galleria, Central Business District, Abuja, 09020474797, s.ahmodu@afdb.org
- Linda Amadi, African Development Bank, 1521 Cadastral Zone A0, Off Memorial Close, Beside Silverbird Galleria, Central Business District, Abuja, 08034063911, l.amadi@afdb.org
- Asma’U Abubakar, African Development Bank, 1521 Cadastral Zone A0, Off Memorial Close, Beside Silverbird Galleria, Central Business District, Abuja, 08036590191, a.abubakar@afdb.org
Timeline
BSc in Business Management -
Mewar University, India
01.2023 -
Postgraduate Diploma in Logistics and Supply Chain Management - undefined
Postgraduate College of Logistics & Supply Chain Management - Nigeria
01.2023 -
Master’s in Policy and Development Studies (MPDS) - undefined
Ahmadu Bello University, Zaria
01.2022 -
Executive Assistant (EA) to the Managing Director/Chief Executive Officer (MD/CEO)
WAPIC Insurance PLC
01.2016 - 08.2018
Master of Personnel Psychology (MPP) - undefined
University of Ibadan (UI), Oyo State
01.2014 -
Professional Diploma in Human Resources Management- (PDHRM) - undefined
Chartered Institute of Personnel Mgt (CIPM) of Nigeria
01.2013 -
Post Graduate Diploma in Education - (PGDE) - undefined
Usman Danfodiyo University, Sokoto
01.2012 -
Secretary/Admin Assistant
Zenith Bank PLC
07.2009 - 12.2015
Proficiency Certificate in Management - undefined
Nigeria Institute of Management (NIM)
01.2009 -
Classroom Teacher
National Youth Service Corps (NYSC)
03.2008 - 03.2009
Higher National Diploma (HND), Secretarial Studies - undefined
Auchi Polytechnic, Auchi, Edo State
01.2007 -
National Diploma (ND), Secretarial Studies - undefined
Auchi Polytechnic, Auchi, Edo State
01.2004 -
SSCE - undefined
Illeh Secondary School, Illeh Ekpoma, Edo State
01.2002 -
Administrative Associate – (Director General’s Front Office)
AFRICAN DEVELOPMENT BANK (AfDB)
9 2018 - Current