Declan Etoama
Information Management
Lagos,Lagos
Overview
15
15
years of professional experience
4
4
years of post-secondary education
1
1
Language
Work History
Lead Document Control
Amazon Energy Limited
Lekki, Lagos
05.2018 - Current
- Redesigned Company's group Information Management Roadmap
- Initiated Company's group process re-engineering initiative
- Engineered Company's Cloud Document Management Platform
- Lead/Coordinate team of Document Controllers
- Sets up Document Control System (Procedures, Processes, Templates, Applications
- Runs and administrates Document Control System for project
- First line of contact in case of escalation of document control related issue
- Gate keeper of Document Control rules and regulations
- Clarification, arbitration, technical authority role regarding Document Control issues
- Ensures commitment, support and buy-in from internal and external interfaces
- Closely supervises difficult / sensitive project documentation phases
- Interface with Engineering Manager to capture all change orders that occur in project
- Establishment and Management of Creation, Identification, Distribution, Use, Filing, Retrieval, Storage and Disposal of records
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection
- Managed technical documentation flow of engineering, project management and construction activities
SharePoint Information Management Team Lead
Infobasix Solutions Limited
01.2016 - 04.2018
- Enterprise Content Management
- Create user-friendly portals and departmental workspaces
- Manage and track documents with in-depth records management controls
- Centralize content in cloud and encourage collaboration among end-users
- Enhance security with role-based, user-specific access to content
- Records declaration and Archiving
- Enterprise Business Process Automation
- Streamline business processes with workflow-based solutions
- Automate administrative tasks, and enable employees to focus on productive work
- Integrate with Microsoft Office and web browsers to easily edit documents
- Find documents with advanced, customizable search capabilities
- Business Intelligence Solution
- Gather all business data into a centralized report center to gain valuable insights
- Create BI reports, dashboards, score-cards, and KPIs with user-friendly interfaces
- Develop rich, interactive interfaces for reports, graphs, and statistics
- Give decision makers direct access to relevant information
Lead Document Controller
JUBOB Keystone Engineering Nig. Ltd
02.2014 - 12.2015
- Lead/Coordinate team of Document Controllers
- Sets up Document Control System (Procedures, Processes, Templates, Applications
- Runs and administrates Document Control System for project
- First line of contact in case of escalation of document control related issue
- Gate keeper of the Document Control rules and regulations
- Clarification, arbitration, technical authority role regarding Document Control issues
- Ensures commitment, support and buy-in from internal and external interfaces
- Closely supervises difficult / sensitive project documentation phases
- Interface with the Engineering Manager to capture all the change orders that occur in the project
- Establishment and Management of the Creation, Identification, Distribution, Use, Filing, Retrieval, Storage and Disposal of records
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection
- Provided support for document controls and worked with contract documents
- Pitched in to assist Engineering department with special projects and tasks
SharePoint Deployment Consultant
SHELL Petroleum Development Company LTD
05.2013 - 01.2014
- Migration of Legacy Content from Existing Live Link to SharePoint 2010
- Creation of Team sites and sub-sites
- Creation of Document Libraries
- Training of Site owners
- End Users Enablement
- Perform Records Management via SharePoint 2010/2013
- User Acceptance Testing
- Change Management & Communication
Document Control Specialist
CAKASA Nigeria Company Limited
12.2012 - 04.2013
- Managed Documents (internal & External)
- Ensured proper receiving and registration of Client provided document, including in-house generated documents
- Controlled issuance of document numbers, including maintenance of proper document registers
- Monitored document inter-discipline check (IDC) in collaboration with the Project Engineering Managers (PEMs)
- Reviewed completeness of documentation and accuracy of document transmittals
- Ensured quality of document reproduction, scanning, microfilming and distribution in accordance to Project requirement
- Checked compliance and quality of documents
- Distributed documents to relevant personnel
- Reported on the progress of project documents
Lead Document Controller
Popham Walter Odusote Ltd
09.2009 - 11.2012
- Led a group of document controllers working as a dedicated team for EPC, detail engineering and construction engineering project or several projects and on any specific task
- Ensured the implementation of engineering procedures related to document control of a dedicated team for EPC, detail engineering and/or construction engineering project or several projects, or any specific task on hand
- Ensured proper receiving and registration of Client provided document, including in-house generated documents
- Controlled issuance of document numbers, including maintenance of proper document registers
- Monitored document Inter-Discipline Check (IDC) in collaboration with the Project Engineering Managers (PEMs)
- Reviewed completeness of documentation and accuracy of document transmittals
- Ensured quality of document reproduction, scanning, microfilming and distribution in accordance to Project requirement
- Prepared and maintains Approved for Construction (AFC) and As-built Photostat books for EPC projects and detail/construction engineering project, either for in-house use or for onward transmittal to Client during project closeout
- Ensured proper document classification, sorting, filing and proper archiving
- Performs document quality check in accordance to Company Engineering Document Control Procedures
- Performed file backup to ensure proper storage and archiving of electronic files
- Prepared engineering project reports as may be required
Project Document Controller
Servetek Engineering Limited
10.2008 - 09.2009
- Quarterly Internal Audit of Quality Procedures on Project Documents
- Development and Management of Document Transmittal
- Development/Management of Master Document Register
- Quality Check of all Deliverables before issuance to the client to ensure client's specified standards are met
- Introduction and Coordination of Squad Check on Plot Plans & Layout Drawings to avoid significant impact on other disciplines
- Issuance of Project Deliverables to the Client based on schedule
- Monitoring and tracking of Project deliverables
- Control of superseded documents
- Interfacing with Project Controls unit for project status Reporting
Archivist
Nigeria LNG Limited
02.2007 - 10.2008
- Digital Imaging
- Physical Archive Set Up
- Data Entry/Upload to Live Link
- Supervision of NLNG Lagos Archive project
- Collation and merging of Data entries
- Quality checking
Education
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Bachelor of Arts - Communication Studies
Abia State University
01.2000 - 01.2004
Skills
Document Controller of the year 2012 (RIMA)undefined
Affiliations
Timeline
Lead Document Control
Amazon Energy Limited
05.2018 - Current
SharePoint Information Management Team Lead
Infobasix Solutions Limited
01.2016 - 04.2018
Lead Document Controller
JUBOB Keystone Engineering Nig. Ltd
02.2014 - 12.2015
SharePoint Deployment Consultant
SHELL Petroleum Development Company LTD
05.2013 - 01.2014
Document Control Specialist
CAKASA Nigeria Company Limited
12.2012 - 04.2013
Lead Document Controller
Popham Walter Odusote Ltd
09.2009 - 11.2012
Project Document Controller
Servetek Engineering Limited
10.2008 - 09.2009
Archivist
Nigeria LNG Limited
02.2007 - 10.2008
Bachelor of Arts - Communication Studies
Abia State University
01.2000 - 01.2004
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