Chidinma Ugwu
Mabushi
Summary
Accomplished administrative professional with expertise in office administration, document preparation, data entry, and comprehensive business assistance and development. Leverages strong organisational, multi-tasking, and problem-solving skills to manage multiple projects with tight deadlines successfully. Highly proficient in MS Office Suite, with a proven track record of efficiently delivering high-quality results.
Overview
13
13
years of professional experience
Work History
Personal Assistant to the Managing Director
City Lights Nigeria Limited
05.2024 - Current
- Managed day-to-day office operations ensuring a professional and efficient working environment for the Managing Director and the team.
- Supported the Managing Director in decision-making processes by researching topics and providing relevant information.
- Prepared comprehensive presentations for meetings with key stakeholders using PowerPoint or other visual aids.
- Developed strong relationships with clients by providing exceptional customer service during phone calls, emails, or face-to-face interactions.
- Enhanced executive productivity by managing calendar, scheduling appointments, and organizing travel arrangements.
- Gathered necessary documentation for meetings by liaising with internal team members or external partners effectively.
- Organized high-level events such as conferences and company retreats to foster teamwork and collaboration.
Executive Assistant to the Chief Executive Officer
Impact Pointe Consultancy Limited
08.2023 - 04.2024
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
- Organized and coordinated conferences and monthly meetings.
- Created expense reports, budgets, and filing systems for management team.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Improved team collaboration by acting as a liaison between the CEO, executive team, and staff members.
- Booked airfare, hotel, and ground transportation to coordinate office travel.
- Managed complex projects to successful completion, ensuring timely delivery of results to the CEO.
- Maintained confidentiality by handling sensitive information with discretion and professionalism.
- Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Streamlined communication by managing correspondence between the CEO and external stakeholders.
- Supported decision-making processes by compiling research data and presenting findings to the CEO.
- Promoted organizational culture by implementing new initiatives as directed by the Chief Executive Officer.
Assistant to Special Advisor
FMACCE
09.2023 - 03.2024
- Assisted in writing memos and official correspondence for the office of the honorable minister, ensuring clear and effective communication.
- Coordinated events, including logistical planning, scheduling, and execution, ensuring smooth operations and successful outcomes.
- Organized and managed travel arrangements for the honorable minister and team, including itineraries, accommodations, and transportation.
- Attended meetings on behalf of the special assistant, taking detailed notes, preparing summaries, and following up on action items.
- Conducted research and analysis on relevant policies, providing insights and recommendations to support decision-making processes.
- Provided comprehensive administrative support, including managing calendars, handling communications, and maintaining organized records.
Executive Assistant to the Chief Executive Officer
City Lights Ghana Limited
02.2018 - 07.2023
- Organized and coordinated conferences and monthly meetings.
- Created expense reports, budgets, and filing systems for management team.
- Compiled and analyzed data for executive decision-making.
- Answered phones, handled calls, and fielded appointment requests to assist supervisors.
- Demonstrated proficiency in calendar management, scheduling and coordinating executive-level meetings.
- Monitored and maintained executive files and records.
- Trained and on-boarded office assistants.
- Organized, managed and motivated a project team for a school start-up.
- Managed budgets and risks effectively.
- Provided effective feedback to management.
- Spearheaded the delivery of the project in record time..
Project Manager
City Lights Internation School, Ghana
01.2020 - 02.2022
- Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
- Planned, designed, and scheduled phases for large projects.
- Met project deadlines without sacrificing build quality or workplace safety.
- Established effective communication among team members for enhanced collaboration and successful project completion.
- Developed comprehensive project plans with clear timelines, milestones, and budget requirements, ensuring timely delivery of high-quality results.
- Monitored progress against established goals, adjusting schedules and resources as needed to keep projects on track.
Volunteer Teacher
Holy Angels College
10.2011 - 10.2012
- Empowered students by incorporating choice-based assignments that allowed them to explore their personal interests within the context of course material.
- Organized relevant guest speaker presentations to provide students with unique perspectives on course topics from industry professionals.
- Provided targeted support for struggling students, leading to increased confidence and academic success.
- Conducted one-on-one tutoring sessions with students requiring additional support outside of regular class hours.
Education
BBA - Business Administration
Bluecrest University College
Accra, Ghana09.2019
SSCE -
Holy Angels College
Enugu, Nigeria09.2011
Skills
- Excellent Written and Verbal Communication Skill
- Proficiency in using Trello for project management and task tracking
- Strong interpersonal skills for effective stakeholder engagement
- Time management and multitasking abilities to handle multiple priorities efficiently
- High attention to detail to ensure accuracy in all tasks
- Ability to maintain confidentiality and handle sensitive information with discretion
- Proactive approach to anticipating needs and solving problems before they arise
- Flexibility and adaptability to changing priorities and work demands
- Experience with scheduling software and tools (eg, Google Calendar, Microsoft Outlook)
- Knowledge of office management procedures and basic accounting principles
- Strong research and analytical skills for informed decision-making and reporting
Timeline
Personal Assistant to the Managing Director
City Lights Nigeria Limited
05.2024 - Current
Assistant to Special Advisor
FMACCE
09.2023 - 03.2024
Executive Assistant to the Chief Executive Officer
Impact Pointe Consultancy Limited
08.2023 - 04.2024
Project Manager
City Lights Internation School, Ghana
01.2020 - 02.2022
Executive Assistant to the Chief Executive Officer
City Lights Ghana Limited
02.2018 - 07.2023
Volunteer Teacher
Holy Angels College
10.2011 - 10.2012
BBA - Business Administration
Bluecrest University College
SSCE -
Holy Angels College
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