Ayodele Ibitoye

• Assisted in maintaining document control systems to ensure compliance with regulatory standards.
• Supported data analysis efforts by preparing reports and presentations for management review.
• Organised and updated project documentation to ensure accuracy and accessibility for team members.
• Collaborated with cross-functional teams to gather data requirements and streamline reporting processes.
• Reporting - Avail project team Overdue / Pending Deliverables Report highlighting late / outstanding days thereby enabling timely close-out of engineering deliverables.
• Generates Weekly Rejection report to capture any deliverables that do not meet company specified compliance procedures.
• Functional Support – Provide back-end support to document control team and rest of construction team numbering up to 200+ customers for EDMS to mitigate against time lose if escalated to OEM.
• Onboarding / training – Also conduct onboarding / tool training for new joiners into team to bring them up to speed on how to use Assai & SharePoint.

• Provided comprehensive support for electronic document management systems, facilitating efficient workflows.
• Collaborated with cross-functional teams to ensure timely resolution of technical issues related to EDMS.
• Developed and maintained user documentation that enhanced understanding of system functionalities.
• Conducted training sessions for staff, promoting effective use of EDMS tools and resources.
• Automation of EDMS (Assai Cloud) operations to Reduced time on manually performing routing activities thereby create more time for other innovative duties.
• As functional EDMS Support, timely close out of open items to mitigate against delays from OEM due to Time zone differences and other factors

• Collaborating with EIM Leads to drive the embedding of Information Management (IM) practices within your departments.
• Acting as the primary contact for advice and guidance in the department for all Information Management compliance-related matters, including:

- Departmental Information classification and labeling according to IM standards.

- Management of departmental Records and Non-Records according to IM Standards.

- Ensuring declaration of departmental electronic records by staff.

- Handling of departmental (Most) Confidential information.

- Ensuring the use of approved and standard tools for managing departmental information.

- Advising on the retention requirements (Records/non-Records), labeling, sharing rules, and procedures for (Most) Confidential information.

- Acting as Functional Site Owner for SharePoint sites:

- Monitoring correct use and expected labeling of records as defined in the ways of working.

- Assisting in the remediation of IM Compliance findings and escalating if required.

- Liaising with the IM Lead on the onboarding and training needs of their departments.

- Assisting in the development and/or review of Departmental File Plans when due.

- Providing guidance on managing information and associated risks, e.g., helping to determine the correct access rules/entitlements.

- Assisting the IM Leads to manage and follow up on IM compliance monitoring.

• Led initiatives to implement data management systems ensuring compliance with regulatory standards.
• Developed and maintained document control processes to streamline information retrieval and storage.
• Oversaw training programs for staff on data integrity practices and documentation standards.
• Configuration / Setup / Support of EDMS to Engineers, document controllers and contractors to handle documents and data
• · Close out of Audit outcomes for document control activities.
• Support provision of documentation for Concurrent engineering
• Achieved 100% target of 4 Audits/quarterly Document Control Compliance Audits for EPC Contractors in 2019
• Facilitated development of DDR & VDRs to monitor IM delivery in line with contractual SLAs by Contractors, this enables SPDC to balance their sheets as regards refunds from milestones claimed by contractors as per engineering deliverables.
• Supervised setup of information & communication exchange frameworks for contractors and internal team.
• Sustained Compliance and Monitoring Report to check for lapses on the part of other document controllers’ day to day activities like distribution, return of comments etc.
• Participated in Information Management kick offs, pre-mobilization, gap analysis and trainings/engagements as part of set up and compliance management with Contractors.
• Set up Information Management Exchange Frameworks (SPDC & Contractor).
• Participated in FEED & DED Progress Measurement exercise to reconcile Contractor-generated (Makon) Documents Deliverables Register with SPDC in Q1 2012.

· Functional / Technical Support for EDMS Tool for Capital Projects, Nigeria

• Achieved about 2800hrrs in using conferencing tools to deliver flawless connections during Meetings
• Conducted In-House Staff and Contractor Information Management on-boarding.
• Load Data CSVs into target systems. CSVs include equipment, tag, plant, etc
• Build Equipment – tag relationship, plant – Equipment relationship
• Partake in tag / equipment reconciliation by being involved in PAC (Physical Asset Verification exercises
• Build Asset register based on available submitted engineering deliverable e.g PEFS
• Involved in preparation of data handover to ORCSU and Asset during for Agbada NAG Novation to new owner.

• Drafted Initial charter and business case.
• Led deployment of eMoC tool across multiple departments to enhance project management efficiency.
• Coordinated training sessions for staff (76 users) to ensure effective utilisation of eMoC tool features.
• Developed standard operating procedures (2) for project management processes to improve consistency.
• Facilitated cross-functional meetings to align project goals and address potential roadblocks.

• Resolve functional / technical issues from both Assai Web and Assai Admin users. Escalate to 2nd line if unresolved
• Led functional support initiatives for electronic document management systems to enhance project efficiency.
• Developed training materials and conducted workshops to improve team understanding of EDMS functionalities.
• Collaborated with cross-functional teams to identify and resolve system issues impacting project workflows.
• Implemented process improvements that streamlined document handling and reduced turnaround time for approvals.

• Developed comprehensive digital reporting frameworks that enhanced project visibility and stakeholder engagement.
• Managed cross-functional teams to ensure timely delivery of digital reporting solutions and adherence to project timelines.
• Implemented innovative data visualisation techniques to transform complex information into actionable insights for decision-making.
• Coordinated regular project status updates with stakeholders to maintain alignment and address potential challenges proactively.
• Supervising team to deploy digitalized reporting for all capital projects by connecting to various databases to generate reports that can be used to make informed decisions. This involves data mining, transformation, analytics and warehousing and visualization.

External Stakeholder Corporate Correspondence

• SME leading team to deploy Assai for managing correspondences between SPDC and contractors / JV partners. This tool after deployment was used to monitor timelines including close out dates, overdue and pending responses. This also enables Business Focal Points to track actions / responses of Action Owners for timely responses or lapses.
• Collaborated with cross-functional teams to define requirements and streamline correspondence workflows.
• Developed training materials and conducted workshops to enhance user adoption of Assai platform. Trained 5 Focal Points & 18 Users
• Analysed existing correspondence processes identifying areas for improvement and implementing solutions.

• Led development and implementation of strategic IT initiatives to enhance organisational efficiency.
• Directed cross-functional teams to ensure alignment of IT projects with business objectives.
• Oversaw budget management and resource allocation for multiple IT projects and programmes.
• ·Information Technology Activities include: Ensure smooth running of the corporate network including the VPN, LAN and all servers. Troubleshoot and repair faulty peripherals, suggest new innovations to management, ensure that all workstations are running in compliance with corporate I.T. Policy.,
• Information Management Activities include: Maintain a register for all documentations, develop a documents control procedure for the company and all other related projects, involved in all QAQC documentations both corporately and project wise.

Implementing the CMMS into corporate and project data/document control activities.

• Managed document control processes to ensure compliance with regulatory requirements.
• Coordinated document reviews and approvals to facilitate project timelines.
• Developed and implemented document management strategies to enhance efficiency.
• Trained and mentored staff in best practices for document handling.
• Supervise day-to-day activities of 4 document controllers
• Collate Monthly Reports of document controllers and forward to leadership
• Correspondence logging, filing and distribution
• Document Control Tasks including organization / management & control of construction office document filing and drawing library
• Distribution of project documents and drawings to construction personnel.
• Making copies and maintaining electronic and hard files of all project documents and correspondence in good order.