Annette N. Obiagbaoso

• Manage Service Contractors; supervising, directing, evaluating their performance
• Manage requests submitted on ERP Emerge; ensure tasks are assigned and closed out accordingly
• Conduct daily inspection of the facility buildings, Utilities and Amenities, drive plan and action to close out all identified gaps
• Analyzed building control and HVAC system performance and recommended improvements.
• Investigated problems and determined appropriate remedies.
• Manage monthly, Quarterly and annual preventive maintenance, ensure all equipment are working to their full capacity
• Coordinate MEP works with in-house contractors to carry out repairs
• Set up and managed effective schedule for preventive maintenance in order to keep equipment running at optimal levels.
• Carry out annual performance review for all service contractors
• Track security background checks, D& A tests of all service contractors
• Work with Bar and Controls unit to insure Contracts are renewed, funded and ensure contractors are not engaged without a valid contract
• Approve job completion certificates, review invoices to ensure rates are consistent with the contracts
• Strengthen company’s safety standards are sustained by ensuring contractor compliance in the use of safety tools for safe work
• Detailed planning and execution of preparatory works for new apartments to be assigned to new expatriates on assignment
• Coordinate move-in and move-out inventory checklist
• Manage soft packs inventory, hard packs inventory, inventory and health of white goods in the apartments
• Manage fire evacuation drills
• Manage evacuation of personal items for repatriated expatriates
• Produced management reports outlining important facility statistics.

• Preparation of different staffing reports for Management, Planning and Upstream Nigeria HR
• Review and update of the Organizational Chart/Structure, Personnel list
• Review and update Roles & Responsibility(R&R); communicate Roles & Responsibilities to new joiners
• Participate in recruitment of new resources through to in-processing of successful candidates
• Carry-out onboarding including trainings of the successful candidate
• Carry-out quarterly analysis of Contractor staff and Service Contractor headcount
• Training Coordination - 2014 up till present
• Determine core competence and skills gap of each personnel by working with Supervisors/Managers and the use of KPI matrix
• Collate approved trainings for the affiliate and filter relevant trainings for the department
• Coordinate training efforts in close partnership with Trainers, including scheduling, attendance, facilities, materials and logistics
• Ensures personnel training registration is completed, Training agreement is in place to cushion payment of Contractor staff training
• Assess instructional effectiveness and summarize evaluation reports to determine the impact of training on worker skills
• Maintains updated curriculum database and training records., Serve as logistics interface between Project Management Team (PMT) and Contractor organization to ensure logistics planning and execution requirements are considered in early Project planning
• Assure timely communication of status and plans between Project and Functional Management
• Coordinate logistics resources for pre-Gate 2 Company project planning
• Lead development of logistics input into pre-Gate 2 and Gate 3 project deliverables
• Provide logistics leadership and oversight throughout execution
• Defining the logistics requirements and scope in the project contract scopes, including subsequent verification of compliance with the logistics requirements specified
• Act as PMT logistics expert, interfacing with Contractor logistics personnel
• Provide core competency/expert logistics consultation to functional and project teams
• Participate in project review teams (Independent Project Review (IPR), Construction Readiness Review (CRR), Installation Readiness Review (IRR), etc.)
• Ensure resources are available to support logistics input into early project work
• Be familiar with the Define, Select, and Execution toolkits to ensure logistics input is included and considered in project planning process
• Interface with Logistics personnel and project planning teams to understand and resolve detailed logistics issues
• Communicate project logistics updates to Functional and Project management in timely manner
• Steward development of logistics deliverables to project plans
• Verification of capability and competence of logistics staff and subcontractors employed by project contractors for execution of the logistics scope proposed
• Defining logistics performance targets and indicators, and subsequently maintain records, analyzing and reporting of the project contractor's logistics performance.

This role was carried out simultaneously with other roles

• Coordination of Monthly and Quarterly Financial stewardship reviews for the Europe, Africa and Middle East region, this includes the Regional SSHE stewardship, Regional controls and financial Stewardship for the EAME E&PS MP Manager and EAME E&PS MP Global Manager respectively
• Ensure all projects slides are updated and uploaded in Project Management Office site (PMO), follow up with Project Managers
• Collected and analyzed business data from various departments to prepare reports and presentations for management.
• Facilitation of the reviews, prepare action items and distribute after the meeting, follow up to ensure timely close out

This role was carried out simutaneously with other roles

• Rate verification of applicable invoices
• Verification of applicable project documents / milestone completion certificates
• Prepare service entry sheet (SES) in SAP and route for approval
• Code invoices in SAP according to approved payables guidelines
• Track contract expenditures and compliance with contract terms
• Track and analyze spend vs
• Contract value, for planning and budgeting purposes; report deviations and implement corrective actions
• Maintain logs and inform about any deviations or errors in invoice
• Registration process
• Keep close relationship and communication with suppliers and ensure all
• Invoices are processed in due time and as per the payables policies and
• Controls in place
• Ensure timely payment of invoices and proper communication with all suppliers
• Update and register new vendors to include collecting vendor’s bank details, classification and other items needed
• Ensure all controls requirements are met, including consulting with the Controls Coordinator as needed
• Answer queries from vendors regarding payments and provide proof of
• Payment document where requested
• Logistics Coordination -, Municipal of Sao Vicente, SP Brazil

• General office administration
• Administrative support to the Project Execution Mgr./ Dept. Head
• Preparation of Expense reports and per diems
• Coordination of meetings logistics and conferences; meeting set up, identification of venue and general decision that will see to the success of the meeting
• Maintenance of Office supplies and management of correspondences
• Compiling, retrieving, reporting, analyzing of data
• Travel Logistics; processing of TTN/TFN following the ExxonMobil travel guideline and procedure
• Facilitate in-processing of new intakes, orientation, provide workstation and office IT Bundle
• Submitted computer access and physical key requests for new hires.
• Assign workstations to new hires, manage existing workstation
• Scheduled office meetings and client appointments for staff teams.
• Assisted development and implementation of new administrative procedures.
• Review regularly the E&PS NMP Intranet content and make notes for updates, updating with key project progress and activities
• Ensure obsolete contents are deleted from the site timely and closed projects moved to the archive, add new projects and scopes
• Coordinate effort with the iHost team to make direct update on the site, -Environmental & Property Solutions Major Project (E&PS)

• Provided procedural steps for all office and residential services for Abuja office
• Managed front desk area by welcoming and greeting visitors and responding to in-person requests.
• Carried out daily inspection of the facility
• Interfaced with landlord on identified issues and needs
• Maintained Furniture/Fittings/Equipment
• Managed service center supplies, mail courier and Reprographic services
• Ensured proper housekeeping is delivered efficiently
• Coordinated equipment, supplies and schedules for office functions.
• Provided Logistics services
• Supervised the administration and provision of Office services in Abuja office and ensure they are delivered in a most efficient manner in line with stipulated Exxon Mobil guidelines.

• Environmental & Property Solutions Major Project (E&PS), Carried out general facility inspection of the office buildings, identifying faults and follow up with repairs
• Maintained work request tracker
• Ensured proper housekeeping is maintained in the office building
• Assessed safety and compliance concerns through diligent buildings, rooms and equipment inspections.
• Maintained up-to-date inspection and audit records for improved reporting and analysis.
• Prepared reports detailing findings of inspections, investigations, and tests.
• Ensured that the company’s safety standards are met
• Carried out documentation and filing of all inspections and close-out actions
• Processed payments of utility bills for the affiliate
• Maintained e-request database.

• Executed service requests/work orders from health facilities in the municipal and processed to complete close-out
• Prepared and processed RFQ (Request for Quote) for Vendors
• Prepared and processed Authorization to Purchase/Purchase Order
• Followed up with work order fulfillment and ensure quality work is sustained
• Process payments/invoices for services provided by vendors
• Data entry and maintenance
• Participate in the conduction of public biddings and auctions