Spreadsheet, Presentation skills
AMARACHI ANYAKA
Information And Data Analyst
Lagos,Nigeria
Summary
PROFILE SUMMARY PROFILE SUMMARY Passport Photo
Document Controller experienced in storing, managing, and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing, and create systems to be used to train staff on document control processes. Growth mindset and willing to help team move business forward with any task.
Overview
2
2
Certifications
5
5
years of post-secondary education
7
7
years of professional experience
Work History
Senior Document Controller
Amazon Energy Limited
Lekki, Lagos State
11.2018 - Current
- Create Master Deliverable Register.
- Ensures that correct information is transmitted in a consistent manner to the correct Project participants at all times.
- Ensures that the current and accurate information is available to Project participants throughout the project.
- Facilitates and Control the Flow of information between all partied involved in the project.
- The receipt, checking, logging in, distribution and filing of Project Documents.
- Receive and check documents against the transmittal.
- Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system.
- Notify personnel of updated document versions and how to access them.
- Ensure all timely, accurate and efficient preparation and management of documents.
- Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.
- Archive inactive records in accordance with the records retention schedule.
- Updates and disseminates documents to personnel and other stakeholders.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Evaluated current document processes, suggested methods for change and implemented successful improvements.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Liaised with project teams, vendors and third parties on documentation flow, handover and project close-out.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Created project control documentation to support needs of important projects.
- Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.
- Completed transmittal logs and stored in files for specified durations.
- Prepared documents for projects in accordance with project manager, team or client specifications.
- Transmitted documents, organized revisions and tracked changes.
Junior Document Controller
Amazon Energy Limited
Lekki, Lagos State
09.2017 - 11.2018
- Used coordination and planning skills to achieve results according to schedule.
- Developed team communications and information for meetings.
- Worked to maintain outstanding attendance record, consistently arriving to work ready to start immediately.
- Conducted research, gathered information from multiple sources and presented results.
- Receive and check documents against the transmittal.
- Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system.
- Notify personnel of updated document versions and how to access them.
- Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.
Training Officer
UTMS Manpower Services Limited
Lekki, Lagos State
02.2017 - 09.2017
- Develop/print training aids such as manuals and handbooks.
- Map out training plans for each training.
- Design and apply assessment tools to measure training effectiveness.
- Track and report on training outcomes.
- Provide feedback to training participants and management.
- Maintain a database for trainee training records and contact details.
- Handle logistics for training activities including venues and equipment.
- Coordinate off-site training activities for trainee.
- Manage and maintain in-house training facilities and equipment.
- Established personnel qualifications and coordinated onboarding activities.
- Evaluated success of training programs and recommended improvements to upper management to enhance effectiveness.
- Developed and implemented effective lesson plans to cover necessary material.
- Adjusted instructional strategies according to student needs and understanding of material.
Business Development Officer
Amazon Energy Limited
09.2016 - 02.2017
- Perform Market Research to identify new opportunities and engage with executives to establish strategies for pursuing those new opportunities.
- Create and improve proposals for our existing and new clients.
- Develop and deliver pitches for potential investors.
- Analysis current and past financial data, such as sales reports, and provide strategies to cut costs and increase revenue.
- Perform market research to identify new opportunities and engage with executives to establish strategies for pursuing those new opportunities.
- Maintained a safe and clean work environment by enforcing procedures, rules, and regulation.
- Contributed to team effort by accomplishing related results as needed.
- Delivered campaigns to solidify new client opportunities and generate new business.
- Generated new business with marketing initiatives and strategic plans.
Administrative Assistant
National Agency for Food & Drug Administration & Control, NAFDAC
Abuja, Abuja
05.2015 - 04.2016
- Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
- Designed electronic file systems and maintained electronic and paper files.
- Assisted in handling media and public relations inquiries.
- Planned meetings and prepared conference rooms.
- Made copies, sent faxes and handled all incoming and outgoing correspondence.
- Organized files, developed spreadsheets, faxed reports and scanned documents.
- Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Executed record filing system to improve document organization and management.
- Handled client correspondence and tracked records to foster office efficiency.
Administrative Officer
ABIAMA INTERNATIONAL INTEGRATED MEGA-BIZ LTD
02.2014 - 04.2015
- Received and screened a high volume of internal and external communications, including email and mail.
- Managed daily office operation and maintenance of equipment.
- Received and distributed faxes and mail in a timely manner.
- Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
- Planned travel arrangements for executives.
- Managed the receptionist area, including greeting visitors and responding to telephones and in-person requests for information.
- Codified office structures and processes to promote teamwork and performance.
- Established and developed highly efficient and dependable administrative team by delivering ongoing coaching and motivation and fostering career advancement.
- Maintained protocol throughout routine work days and special events.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Communicated corporate objectives across all divisions through regular correspondence and scheduled status updates.
- Monitored and evaluated personnel performance to complete annual reviews, recommend advancement or address productivity concerns.
- Established and updated work schedules to account for changing staff levels and expected workloads.
Education
Bachelor of Science - Mass Communication
Imo State University
02.2009 - 11.2013
West Africa Senior School Certificate Examination -
Holy Ghost Secondary School Aba
Abia State, Nigeria 05.2007 - 06.2007
Primary School Certificate -
Eziukwu Primary School Aba
Abia State, Nigeria 01.2001 - 01.2001
Skills
Meticulous attention to detail
Affiliations
- Association of Information Technology Professionals
Software
Certification
Advanced Document Control & Management Training [Institute of Information Management] - [Sept 2018]
Singing
Though i do not have an angelic voice, i still love to sing to improve my voice.
Timeline
Senior Document Controller
Amazon Energy Limited
11.2018 - Current
General Information Management Competence Certification Training, [Institute of Information Management] - [Nov 2018]
11-2018
Advanced Document Control & Management Training [Institute of Information Management] - [Sept 2018]
09-2018
Junior Document Controller
Amazon Energy Limited
09.2017 - 11.2018
Training Officer
UTMS Manpower Services Limited
02.2017 - 09.2017
Business Development Officer
Amazon Energy Limited
09.2016 - 02.2017
Administrative Assistant
National Agency for Food & Drug Administration & Control, NAFDAC
05.2015 - 04.2016
Administrative Officer
ABIAMA INTERNATIONAL INTEGRATED MEGA-BIZ LTD
02.2014 - 04.2015
Bachelor of Science - Mass Communication
Imo State University
02.2009 - 11.2013
West Africa Senior School Certificate Examination -
Holy Ghost Secondary School Aba
05.2007 - 06.2007
Primary School Certificate -
Eziukwu Primary School Aba
01.2001 - 01.2001
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