Ajibade Ogunmola
Accounting, Finance And Administrative Specialist
Abuja
Summary
OGUNMOLA Ajibade Olufemi(MSc, ACCA) PROFILE: Ajibade Ogunmola, M Sc., is a chartered certified accountant with over 17 years’ experience in management of donor funds, auditing, budget preparation, monitoring and implementation. Ajibade has demonstrated expertise in management of Finance and operations of country offices and implementing agencies (CBO & FBO), accounting for NGO, credit control, expenditure analysis, auditing, project financing and capacity building. Ajibade is privilege to have adequate knowledge and usage of Microsoft Office packages, Quick-books and Navision Attain accounting software, with strong interpersonal skills and ability to communicate effectively. Ajibade is currently with Management Sciences for Health (MSH), functioning as Regional Accounting Manager with responsibility for back stopping, capacity building and oversight to country offices finance and operations team based in MSH country offices across the world. Before joining MSH, Ajibade was a Systems Enhancement Accountant for FHI 360 Country Office, Abuja. Ajibade earned his first degree from Obafemi Awolowo University and his masters’ degree from Michael Okpara University of Agriculture, Umudike, Abia State. Ajibade is fluent in English and Yoruba and has sufficient knowledge of IFRS and IPSAS. Countries of experience: Nigeria, Afghanistan, Burkina Faso, Côte d'Ivoire, Democratic Republic of the Congo, Gabon, Liberia, Mali, Madagascar, Nepal, Ethiopia, Angola, Tanzania, Ukraine, Cameroon, Jordan, Senegal and USA. KEY ACHIEVEMENTS: Successful Management of Global Fund Malaria Project as acting Director of Finance & Administration for over 3 months. Successful migration from Navigator to Cost Point through QBO Shortening the MSH Account Close from 22 days late to 2 days early. Supported the development of Field Office Finance Procedure Manual for MSH Country Offices and other operational manuals.
Overview
18
18
years of professional experience
17
17
years of post-secondary education
1
1
Certification
Work History
Regional Accounting Manager
Management Sciences for Health
Abjua
10.2021 - Current
- I am assisting the Regional Director of Finance and operations in the management of 15 country offices in Asia, Europe and Africa with an annual average budget of 150 million USD and more than 60 finance and operations staff
- I am involved in general administration, work plan development, fund request management, project startups and closeouts, budget preparation and implementation, Human Resources Management, training and building of country offices finance team capacity in the area of grant and award management
- MSH Business Systems Support. Identifying and developing business improvement solutions in technology that keep MSH efficient and effective
- Work in close collaboration with HQ Accounting and Field Office Accounting teams to identify needs and address them
- Partnering with regional/HQ teams (Corporate Procurement, Internal Audit, FP/A, HR etc) and Field Office leaders by providing robust subject matter expertise (SME) in MSH key business systems such as QBO, Cost Point, Inventory management etc
- Managing access controls of QBO and Cost Point financials for country offices and conduct the necessary spot checks and trainings
- Supporting MSH Countries’ Project start up and close out. Ensuring smooth take off and seamless project close
- Managing access controls to country offices inventory register through the use of the Smartsheet
- Reviewing and approving country offices monthly reports for onward transmission to HQ for consolidation into Cost Point financials
- Capacity Building Support. Carrying out Capacity Building Support by identifying training needs for finance, accounts staff in country offices, and develop a training plan. Developing training manuals and training tools for finance and accounting teams. Orienting Country offices’ Finance and operations team with involvement in onboarding activities. Monitoring and assessing the capability of finance staffs across MSH Offices around the world and provide them with adequate guidance, capacity building and financial trainings
- Strengthening engagement with Key stakeholders in Field Offices i.e PD and DFAs and work closely with them to address their support requirements
- Financial Analysis and KPIs. Providing the Program Delivery Group (PDG), the CFO management, with regular analysis of key FOs assets and liability balance sheet performance trends. Identifying systemic exceptions and make recommendations on how these can be addressed across a group or all countries. Interpreting FOs balance sheets results based on financial analysis reports from QBO and Cost Point, support HQ and FO accounting teams in troubleshooting accounting exceptions and providing timely resolution. Developing tools and metrics that empower and guide Directors of Finance in FOs through monthly control review of FO Month Close Results, this includes developing customized reports in QBO and CO as needed. Delivering quarterly benchmark rating results covering performance of key balance sheet accounts across all countries against clearly defined requirements in the MSH finance procedures.
- Continuously staying current about new technological solutions available in the market to improve FO business processes, and put forward recommendations to management for action
- Treasury Management. Developing relationships with MSH’s key banking institutions while remaining current on new services MSH can exploit in the banking sector. Managing Bi-monthly Fund transfer to country offices, ensuring cash balances are maintaining the KPI limits including review and approval of country offices fund requests. As part of supporting Start-ups and Closeouts of countries, coordinate the opening and closing of country offices Bank accounts including bank signatory mandate management. In line with Finance Procedures and working closely with HQ Treasury department, coordinate the bi-annual independent verification of current bank signatories, thresholds approved and bank balances
- Coordinating bi-annual comprehensive review of FO management of Bank accounts, Mobile Money accounts and cash accounts. Identify exceptions and work closely with internal audit and compliance teams to develop corrective actions for FO management
- Oversight and Monitoring. Engaging in oversight and monitoring by conducting regular spot checks of country transactions for compliance with MSH regulations and rules but also look out for suspicious transactions that may need investigation. Performing monthly reconciliation between QBO and CP Trial balances ensuring exceptions are flagged timely to the FO accountants. Empower FO accountants to run and reconcile their own accounts in QBO and CP. Providing regular feedback to the country teams on meeting key performance indicators
- Online Time Reporting Management. Responsible for training FO Accountants and subsequently transition the responsibility of “online time reporting administration” from the RMU at go live to FOs accountants. Managing CP timesheet periods for countries that have gone live with online time reporting but have not yet transitioned responsibility to FO accountants. Maintaining the timesheet Labour and costing processes in Cost point for countries that have gone live with online time reporting but have not yet transitioned responsibility to FO accountants. Maintain the CP leave accrual tables working closely with FO HR and FO Accountants for countries that have gone live with online time reporting but have not yet transitioned responsibility to FO accountants. Providing Labour LOE (Level of Effort) and Labour Cost allocation reports to FO finance for review and to calculate related accruals i.e
- Severance and 13th month. This is for countries that have gone live with online time reporting but have not yet transitioned responsibility to FO accountants. Running reports for country payroll needs and coordinate with HQ reporting lead for new report requirements
- Compliance. Supporting the country to put in place controls that ensure compliance with donor month performance of the country teams. Educating organizations’ staffs on internal control needs, financial documentation and requirements. Ensuring that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
Director, Finance and Administration (Interim)
Management Sciences for Health
Abuja
01.2022 - 04.2022
- Accounting Management. Led the accounting team to ensure 90% of completed activities with complete invoice and reports submitted to finance are paid out 30 days after invoice or request of payments are received. Supported the project team to achieve at least 90% absorption rate of activity quarterly forecasts at the end of each quarter
- Financial Reporting. Ensured Global Fund field office expense report is prepared and reviewed for submission to HQ as at 5th business day of the following month. Ensured Global Fund Monthly Financial Report to leadership (MFR) is submitted to leadership as at 10th business day of the following month. Ensured Global Fund Malaria Monthly and quarterly financial reports is prepared and reviewed for submission to CRS as at 15th of the following month
- Ensured Global Fund Malaria quarterly financial forecast is prepared and reviewed for submission to CRS as at 15th of the following month of next quarter
- Operations and Procurement management. Ensured that the 100% of the team procurement request are processed, sent to the vendors before activities start date or expected delivery date. Ensured vendors are engaged in compliance with MSH and GF policies/ requirements. Ensured all organizations assets and inventory are managed, updated frequently and spot-checked once every quarter. Ensured proper management of organization support services to facilitate success of the grant implementation and organization objectives
- Treasury and financial statutory management. Ensured bank accounts are updated immediately the need arise and bank correspondence and request responded to before two business days. Ensured that all Taxes and other statutory payments are deducted and remitted on time before 10th of following month
- Ensured adequate process flow in finance and operations, internal control and risk detection and management.
Snr. Regional Accounts Specialist
Management Sciences for Health
Abuja
11.2018 - 09.2021
- Maintained the QBO regional management unit helpdesk platform ensuring timely quality response to QBO users in field offices
- Provided timely troubleshooting support to QBO users in field offices
- Managed Data Security
- Ensure QBO closed periods are locked in line with MSH finance procedures.Ensure timely set up of HQ accounting approved MSH QBO Chart of accounts (COA) in QBO system
- Supported field office accounting teams in creating and setting up unique sub-accounts in QBO for advance accounts, prepayment accounts, withholding tax accounts etc
- Maintained an up to-date centralized CP COA and QBO COA mapping list
- Created tailored QBO custom reports for accounting reporting and analysis to support FO analysis i.e
- Trend reports, aged reports, analysis by project and COA
- Developed training programs as assigned by the line manager
- Supported the development of training materials
- Performed regular spot checks of Field Offices’ QBO transactions identifying and addressing with the FO accountants all errors, mis-postings, missing documentations and other exceptions
- Performed monthly reconciliation between QBO and CP Trial balances ensuring exceptions are flagged timely to the FO accountants
- Empower FO accountants to run and reconcile their own accounts in QBO and CP
- Performed bank reconciliations for RMU controlled countries (Countries RMU provides Accounts Payable and direct accounting support)
- Maintained the FO Fund Request Smart Sheet Tracker i.e
- Maintaining correct account detail information, sending notifications to FOs, consolidating the fund requests, performing analysis of cash balances versus cash requested etc
- Performed regular analysis of QBO asset information and Inventory items reported in the registers and identify exceptions for FO management action
- Supported Inventory system admin as guided by the manager
- Granted necessary access to Field Offices’ staff on the smartsheet inventory register
Systems Enhancement Accountant
Family Health International, FHI
Abuja
03.2017 - 08.2018
- I was involved in carrying out capacity building, compliance and risk assessment and management and systems strengthening (Accounting, Inventory, procurement and payroll Systems for 5 FH!360 state offices with an average total annual budget of over 300 million Naira and more than 15 Finance and Administrative staff. In addition, I trained and supervised implementing agencies such as Community Based Organizations and Faith Based Organizations totalling 35 with over 45 Finance and administrative staff.
- Worked with the State Finance and Administrative staff to ensure that he/she fully understands and complies with the provisions of the FHI 360 financial policies and procedures manual
- Developed budgets for various funding bids and project proposals working with the Head Office
- Provided continued orientation to the State finance and administrative staff on how to support facilities to compile and submit monthly requests and prepare consolidated fund requests for the entire state (covering all health facilities and sub awards)
- Developed, maintained and worked with the State Finance and Administrative staff to ensure that they fully understand and comply with the FHI 360 procurement process including, but limited to, purchase requests, prequalifying vendors, soliciting quotes, collating quotation/bids from prequalified/potential vendors, the vendor selection process through receipt and payment for goods and/or services
- Trained State Finance and Administrative staff on the procedure involved in tracking expenditures incurred from States sub agreements by FHI 360 on behalf of the Government and maintain copies of all documentation
- After training follow up to ensure that procedures are followed
- Carried our pre-award assessment for various implementing agencies-the Faith Based and Community Based Organizations
- Trained State Implementing team (SIT) Accountants on the procedures in the collection and processing of travel advances (TAs), preparing sub-recipients financial reports (SFRs), reimbursement requests and continuous quality improvement/technical assistance (CQI/TA) reports from SIT members to FHI360 State offices
- Provided hands on training to the State Finance and Administrative staff on how to maintain inventory of all project assets managed through the sub agreement, including ensuring proper filling and storage of financial documents at SIT level
- Trained State Finance and Administrative staff on how to track burn rate/maintaining financial monitoring pipelines for health facility, to monitor budget performance against plans for each health facility managed under the sub agreement
- Coordinated the preparation of Monthly expenditure analysis for states and country office
- Supported monthly preparation of project pipeline analysis
- Led the preparation of monthly, quarterly and annual accruals across all projects in the country.
Finance and Administrative Officer
Family Health International, FHI
Abuja
12.2015 - 02.2017
- Supervised more than 10 staff, oversaw and managed $10M budget of UNICEF for the Reading and Numeracy Activities (RANA) in 2 Northern Nigerian States of Katsina and Zamfara
- Provided main support with problem resolution on RANA project cash accounts, bank resolutions, finance systems, resolution of audited questioned costs, and financial close outs at the state level
- Prepared, reviewed and monitored the status of annual budget, ensure expenditures in line against the annual project workplan and budget
- Ensured the accurate keeping of all books of account for the state offices, including checking account, equipment and supply registers and all accounting records
- Prepared monthly and annual financial reports, including financial status of subprojects account activities
- Ensured continuous flow of funds to state office and to sub recipients
- Provided support to and coordinate the FHI 360/Nigeria RANA project activities within UNICEF guidelines and regulations
- Preparation of FACE FORM Anne 3 & 4 etc
- Collaborated with relevant parties from programs, finance and contracts and grants, to develop subproject documents, work plans and budgets
- Oversaw capacity building activities and other support to sub awardees in the focus states
- Served as point of contact for logistical and administrative needs in the office
- Kept proper office records/filings as appropriate
- Provided logistic support for workshops and trainings.
Finance and Administrative Manager
National Agency for the Control of Aids SURE-P Project
Umuhaia, Abia State
04.2015 - 11.2015
- Major day-to-day focus of leadership work involves management of NACA SURE-P team members, problem solving, oversight of operations and financial compliance; communication building and proactive conflict prevention to improve intra/inter-institutional relationships, social networking, and staff performance improvement. I directly supervised 27 finance and administrative staff and also managed and oversaw N4 Billion (USD 20 Million)
- Accurately kept all books of account for the project, including preparation of monthly and annual financial reports, financial status of subprojects account activities
- Provided direction and leadership to the finance department, analysis of financial data, supervise day to day finance related tasks (payment issuance, receipt of funds, adjustment entries / vouchers), ensure financial transactions & expenditures are accurately booked following project budget line and procedures
- Provided analysis and monitor accounting/fiscal control procedures and program budgets including monitoring cash flows and requesting for fund transfers from NACA SURE-P
- Reviewed advance retirement documents and ensure that all supporting documents are complete before payments are made
- Managed inventory of office equipment, office supplies through keeping of asset register and providing insurance cover and maintenance
- Carried out training and capacity building for Sub Awardees and the State Program Implementation Unit
- Developed grant agreement for all sub awardees and ensure that sub awardees are adequately funded and timely reimbursed
- Developed and monitored implementation of workplan for State Liaison office, State Program Implementation Unit and Implementing agencies
Accountant
Family Health International (FHI 360)
Umuahia Abia State
06.2013 - 03.2015
- Ensured the accurate keeping of all books of account for the project, including checking account, equipment and supply registers and all accounting records
- Led the preparation of monthly and annual financial reports, including financial status of subprojects account activities with accompanying bank documentation and receipts
- Assist the Senior Finance & Admin
- Officer in monitoring NGO subproject budgets in accordance with approved workplan activities including training and building of Sub Awardees management capacity in the area of award management
- Worked with the Senior Finance & Admin
- Officer to provide support with the accounting workflow in the review and audit of States Office and sub recipient reports for reimbursement of expenditures
- Worked with the Senior Finance & Admin
- Officer to analyze, develop, and monitor accounting/fiscal control procedures and program budgets including monitoring cash flows and requesting for fund transfers from FHI/HQ
- Prepared financial reports for States Office staff to monitor and track obligations and expenditures
- Provided technical assistance to NGOs on accounting and financial matters
- Identify areas needing improvement, and provide necessary staff development and training.
Finance Associate
International Centre for Aids Care & Treatment Program (ICAP)
Markudi, Benue State
04.2012 - 05.2013
- Monitored program expenditures, monthly field expenses, including budget to actual expenses, and reporting on financial results and cost projection
- Prepared and monitored of weekly and monthly budgets and ensuring that expenses are incurred solely on budgeted items
- Monitored and followed up on advances and retirements and prompt reimbursement of weekly expenses
- Maintained necessary books of accounts and kept accurate and complete documentation of all financial transactions on daily basis, including preparation of monthly and weekly report and filing
- Assisted in monthly tax remittance and follow up on collection of receipts
- Supervised the coordination of state office logistics, including transportation and lodging arrangements for meetings, workshops, conferences etc
- Oversaw purchases of office supplies, as well as general office operations including maintenance of the generator, office cleaning, security and other office equipment/appliances
- Managed, supervised and oversaw all local contracts, subcontracts, and other agreements.
Branch Accountant
A.G Leventis Nig. PLC, Leventis Motors
Abuja, FCT
02.2010 - 04.2012
- Prepared Monthly Trial Balance and other schedules for submission to head office
- Monthly reconciliation of various accounting heads such as current accounts, bank reconciliation, debtors, creditors etc
- Kept imprest account and timely reimbursement for prompt disbursement of fund for day to day operation of the branch and processing of cash advances retirement
- Credit control and assisted in the collection of accounts receivables
- Monthly preparation of staff salaries together with Tax and Pension schedule
- Daily banking of cash takings from operations and advising the head office on remittance to be made
- Proper supervision of Store Keeper and Data Entry clerk
- Carried out of monthly reconciliation of spare parts transferred to/from head office and other locations across the country
- Involved in budget preparation and monitoring budget implementation
Accountant
A.G Leventis Nig. PLC, Leventis Motors
Lagos
06.2008 - 02.2010
- Attached to Commercial Vehicle Workshop & Fleet Maintenance)
- Credit control and assisting in the collection of accounts receivables
- Weekly preparation of accurate report for the workshop in respect of trucks and buses
- Monthly reconciliation and preparation of work in progress report for trucks and buses
- Provided accounting support services to Workshop Personnel
- Monitored monthly reconciliation of cash imprest activity account
- Carried out periodic unannounced spot check in the store
- Gathered financial information, prepared documents and closed books.
- Created budgets and forecasts for management group to meet regular accounting deadlines.
Trainee Consultant
NGK & ASSOCIATES
Lagos
02.2008 - 05.2008
- Maintained and Managed Clients Accounts using Quickbooks software
- Delivered outstanding service to clients to maintain and extend relationship for future business opportunities.
- Onboarded and managed new client accounts to boost retention rates.
- Supported clients with business analysis, documentation and data modeling.
Accounts Officer
Pacific Access Limited
Lagos
06.2007 - 02.2008
- Preparation of Payroll, and Preparation of Bank Reconciliation Statement
- Maintenance of General Ledger, Accounts Receivables and Payables
- Preparation of Accounts & Reporting
- Collaborated with purchasing department to reconcile vendor invoices and facilitate payments.
- Communicated and resolved disputes with clients regarding outstanding invoices, payments and adjustments.
- Checked expenses against budget controls, entered figures and reconciled business accounts to address discrepancies.
Accountants, Audit Trainee
MBO Russel Bedford
Masha, Lagos
02.2006 - 06.2007
- Stock Taking, Spot Checking & Vouching of Source documents to schedule
- Preparation of Bank Reconciliation Statement
- Creation of Fixed Asset Register & Fixed Asset Verification
- Reconciliation of Debtors Account & Preparation of Clients Financial Statement
- Developed understanding of company audit methodology, approach and tools while working under supervision of licensed auditors.
- Proofread audit and tax reports and year-end financial statements to verify accuracy.
Accounts Officer
Danjire Ventures Limited
Ijaiye, Lagos
01.2004 - 01.2006
- Preparation of Bank Reconciliation Statement, preparation of Journal & Payroll
- Maintenance of all Receipts and Payments Ledger
- Maintenance of Petty Cash Book & Banking of Proceeds
- General Filing and other administrative duties
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
Education
Master of Science - Accounting
Michael Okpara University of Agriculture
Umudike, Abia State 01.2014 - 09.2018
Leadership and Management in Health Certificate - Organizational Leadership
University of Washington
Washington DC 02.2014 - 04.2014
Bachelor of Science Degree - Accounting
Obafemi Awolowo University
Ile-Ife Nigeria 01.1999 - 12.2003
Advance Diploma - Accounting and Business
Association of Chartered Certified Accountant
United Kingdom 06.2007 - 08.2011
National Diploma - Financial Studies
Osun State Polytechnic
Iree, Osun State Nigeria 01.1996 - 11.1998
National Diploma - Financial Studies
Skills
Accounts payable specialist
undefinedAccomplishments
- Migration of Country close accounts from goggle drive (cloud) to MSH M-drive
- Standardization of procedures across countries
- Reduced the administrative burden around country offices fund request
- Develop consolidation mechanism for RANA reports to meet donor requirement
- Built capacity of SMOH Finance team on Project Financing and management of implementing agencies on NACA SURE HIV/AIDS Intervention
- Mentored and Supervised 4 finance and administrative staff and 23 IA accountants for the NACA SURE-P HIV/AIDS Intervention in Abia State
- Set up the accounting systems and systems of internal controls for the NACA SURE-P HIV/AIDS intervention and develop reporting templates for implementing agencies
- Participated fully in workplan and sub agreement development for NACA SURE-P HIV/AIDS project partners
- Participated fully in close out process of 15 Implementing Agencies and State office on SIDHAS Project within stipulated time of Six weeks
- Ensured maintenance of 72 hours’ average payments turnaround time during the SIDHAS Project
- Consistent delivery of monthly reports before deadlines
- Pioneered activity based reporting of RANA project to UNICEF.
Certification
Member-Association of Chartered Certified Accountants
Timeline
Director, Finance and Administration (Interim)
Management Sciences for Health
01.2022 - 04.2022
Regional Accounting Manager
Management Sciences for Health
10.2021 - Current
Member-Association of Chartered Certified Accountants
03-2020
Snr. Regional Accounts Specialist
Management Sciences for Health
11.2018 - 09.2021
Systems Enhancement Accountant
Family Health International, FHI
03.2017 - 08.2018
Finance and Administrative Officer
Family Health International, FHI
12.2015 - 02.2017
Finance and Administrative Manager
National Agency for the Control of Aids SURE-P Project
04.2015 - 11.2015
Leadership and Management in Health Certificate - Organizational Leadership
University of Washington
02.2014 - 04.2014
Master of Science - Accounting
Michael Okpara University of Agriculture
01.2014 - 09.2018
Accountant
Family Health International (FHI 360)
06.2013 - 03.2015
Finance Associate
International Centre for Aids Care & Treatment Program (ICAP)
04.2012 - 05.2013
Branch Accountant
A.G Leventis Nig. PLC, Leventis Motors
02.2010 - 04.2012
Accountant
A.G Leventis Nig. PLC, Leventis Motors
06.2008 - 02.2010
Trainee Consultant
NGK & ASSOCIATES
02.2008 - 05.2008
Advance Diploma - Accounting and Business
Association of Chartered Certified Accountant
06.2007 - 08.2011
Accounts Officer
Pacific Access Limited
06.2007 - 02.2008
Accountants, Audit Trainee
MBO Russel Bedford
02.2006 - 06.2007
Accounts Officer
Danjire Ventures Limited
01.2004 - 01.2006
Bachelor of Science Degree - Accounting
Obafemi Awolowo University
01.1999 - 12.2003
National Diploma - Financial Studies
Osun State Polytechnic
01.1996 - 11.1998
National Diploma - Financial Studies
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