Adoga Igiri
Abuja, FCT
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level . Ready to help team achieve company goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
9
9
years of professional experience
Work History
Document Control Assistant
National Institute Of Environmental Health Abuja.
2022.02 - Current
- Assisted with the development and implementation of new document management software, streamlining company-wide operations and increasing overall productivity.
- Provided exceptional customer service when responding to both internal and external inquiries regarding document availability or status updates.
- Contributed to departmental improvements with suggestions based on observed trends or areas requiring additional support in terms of documentation practices or tools usage.
- Improved document organization by implementing a new filing system tailored to company needs.
- Optimized storage capacity by regularly archiving obsolete documents according to company policy guidelines.
- Supported project teams by ensuring all necessary documentation was readily available throughout each project lifecycle stage.
- Reduced processing time for incoming documents by establishing a centralized repository system for easy access.
- Collaborated closely with other departments, such as engineering and quality assurance, to maintain alignment on documentation goals and expectations.
- Ensured compliance with industry standards by diligently reviewing and editing documents prior to distribution.
- Assisted in training new staff members on proper documentation procedures and software usage, promoting consistency across the team.
- Efficiently managed multiple competing priorities, ensuring deadlines were consistently met for various projects'' documentation requirements.
- Demonstrated adaptability when faced with changing project requirements, ensuring seamless transitions in document control processes.
- Enabled informed decision-making within the company through consistent maintenance of up-to-date records and reports.
- Expedited issue resolution through meticulous tracking of document revisions and changes, minimizing errors or misunderstandings among stakeholders.
- Increased cross-functional collaboration via conducting regular meetings with relevant departments to review ongoing projects'' documentation progress.
- Enhanced team communication, collaborating closely with colleagues and management on document control tasks.
- Created clear and concise user guides for internal staff to improve understanding of document control processes.
- Maintained impeccable document accuracy, conducting thorough audits of the existing database regularly.
- Streamlined workflows for increased efficiency by providing timely and accurate document updates.
- Safeguarded sensitive information by implementing strict security protocols for accessing and distributing documents.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Coordinated document exchange between departments, contractors, suppliers, and customers.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Provided support for document controls and worked with contract documents.
- Established and managed document distribution matrix and document control register.
- Created project control documentation to support needs of important projects.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Managed technical documentation flow of engineering, project management, and construction activities.
- Evaluated current document processes, suggested methods for change and implemented successful improvements.
- Checked blueprints and drawings for accuracy and completeness.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Liaised with project teams, vendors and third parties on documentation flow, handover, and project close-out.
- Used Adobe Acrobat, Blue Beam, and ProjectWise for document management and enhancements.
- Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
- Transmitted documents, organized revisions and tracked changes.
- Provided assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
- Managed regulatory requirements and audit support needs by completing and submitting accurate paperwork.
- Prepared documents for projects in accordance with project manager, team, or client specifications.
- Identified areas of weakness and recommended or implemented process improvements.
- Maintained organized and efficient document flows by using excellent planning and multitasking skills.
- Worked with internal team members to remedy issues with preemptive solutions.
- Converted documents from one application to another.
- Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.
- Manipulated and converted documents to meet needs of individual personnel or projects.
- Collaborated across departments and levels of management to gain consensus on procedural documentation.
- Promoted efficient document processing by maintaining orderly and clean control room.
- Completed transmittal logs and stored in files for specified durations.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Reviewed document management protocols and user activities against internal records policies and document management standards.
- Created and maintained user accounts and properly routed documents for approval and training.
- Established, improved and reinforced document management systems to handle current and expected requirements.
- Worked with internal staff to process documents and sent for closing.
- Strengthened system efficiency by identifying lagging operational processes and implementing optimal solutions.
- Developed and edited template contracts with changes in company's service lines or new developments.
- Managed training courses, setup and maintenance for document control systems.
- Supported end-user access requirements by establishing compliant systems and effective access policies.
File Management and Document Control
Cathund Center For Distance Learning.
2020.03 - 2022.01
- Provided exceptional customer service when responding to both internal and external inquiries regarding document availability or status updates.
- Enabled informed decision-making within the company through consistent maintenance of up-to-date records and reports.
- Optimized storage capacity by regularly archiving obsolete documents according to company policy guidelines.
- Improved document organization by implementing a new filing system tailored to company needs.
- Created clear and concise user guides for internal staff to improve understanding of document control processes.
- Expedited issue resolution through meticulous tracking of document revisions and changes, minimizing errors or misunderstandings among stakeholders.
- Maintained impeccable document accuracy, conducting thorough audits of the existing database regularly.
- Assisted with the development and implementation of new document management software, streamlining company-wide operations and increasing overall productivity.
- Assisted in training new staff members on proper documentation procedures and software usage, promoting consistency across the team.
- Streamlined workflows for increased efficiency by providing timely and accurate document updates.
- Supported project teams by ensuring all necessary documentation was readily available throughout each project lifecycle stage.
- Contributed to departmental improvements with suggestions based on observed trends or areas requiring additional support in terms of documentation practices or tools usage.
- Enhanced team communication, collaborating closely with colleagues and management on document control tasks.
- Demonstrated adaptability when faced with changing project requirements, ensuring seamless transitions in document control processes.
- Increased cross-functional collaboration via conducting regular meetings with relevant departments to review ongoing projects'' documentation progress.
- Reduced processing time for incoming documents by establishing a centralized repository system for easy access.
- Safeguarded sensitive information by implementing strict security protocols for accessing and distributing documents.
- Ensured compliance with industry standards by diligently reviewing and editing documents prior to distribution.
- Efficiently managed multiple competing priorities, ensuring deadlines were consistently met for various projects'' documentation requirements.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Coordinated document exchange between departments, contractors, suppliers, and customers.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Provided support for document controls and worked with contract documents.
- Established and managed document distribution matrix and document control register.
- Created project control documentation to support needs of important projects.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Managed technical documentation flow of engineering, project management, and construction activities.
Office Assistant
Zenith Radiological Services Kubwa Abuja
2016.01 - 2020.03
- Completed clerical tasks such as filing, copying, and distributing mail.
- Interacted with customers by phone, email, or in-person to provide information.
- Managed daily data entry and kept clerical information accurate and up-to-date.
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Maintained and updated office records, both digital and physical.
- Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
- Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
- Expedited document processing with accurate data entry and timely filing.
- Increased customer satisfaction by providing professional and courteous front desk support.
- Ordered office supplies and kept office stocked with needed resources to operate smoothly.
- Contributed to a positive work environment by fostering open communication among colleagues.
- Prepared and edited documents to produce precise, accurate and professional communication.
- Collaborated with various departments to complete assigned tasks.
- Achieved high levels of accuracy in data entry tasks while adhering to strict deadlines.
- Delivered clerical support by handling range of routine and special requirements.
- Strengthened office organization by implementing new filing systems and digital record-keeping practices.
- Created purchase orders and tracked invoices to avoid missed or delayed shipments.
- Optimized workflow processes through regular evaluation of office procedures for potential improvements.
- Acted as a liaison between departments to facilitate the flow of information leading to improved interdepartmental collaboration.
- Handled payroll duties accurately ensuring all employees received their paychecks on time.
- Supported executive staff with well-prepared reports, presentations, and meeting materials.
- Organized events and meetings to maximize capacity and keep event venues running smoothly.
- Ensured timely completion of projects by coordinating resources across multiple teams effectively.
- Scheduled and coordinated travel arrangements for office staff members.
- Coordinated office events that promoted team cohesion and boosted overall morale among employees.
- Assisted with budgeting and financial management to keep office operating within budget.
- Managed incoming correspondence to enhance employee performance and reduce time spent on processing and responding.
File Clerk
National Planning Commission Abuja
2014.11 - 2015.11
- Assisted with document scanning and imaging projects to support accurate file back-up.
- Identified and corrected inconsistencies in filing systems for increased accuracy.
- Examined, categorized, and sorted incoming documents.
- Sorted and classified documents into appropriate filing systems for increased traceability.
- Tracked incoming and outgoing files and materials and maintained accurate records for potential discrepancies.
- Monitored and updated filing systems to meet organization standards.
- Restored old files and archived completed files for future reference.
- Maintained physical and computer-based filing systems.
- Improved file organization by implementing an efficient categorization and labeling system.
- Assisted with data entry and administrative support tasks to help meet team goals.
- Organized physical storage spaces for optimal use, maximizing available room for new document additions.
- Retrieved file information and made copies for authorized users.
- Tracked file removals and coordinated on-time returns.
- Identified and resolved filing discrepancies.
- Classified files based on source, type or other details.
Education
Bachelor of Science - Business Administration
Nasarawa State University Keffi
Keffi Nasarawa State04.2014
Skills
- Document Formatting
- Filing systems
- Document Review
- Document Scanning
- Document Management
- Tracking document flow
- Document organization
- Records Management
- Document retrieval
- Digital file organization
- Document Control
- Archive management
Additional Information
Certificate in Human Resource Management
Languages
Igede
Native language
English
Proficient
C2
Timeline
Document Control Assistant
National Institute Of Environmental Health Abuja.
2022.02 - Current
File Management and Document Control
Cathund Center For Distance Learning.
2020.03 - 2022.01
Office Assistant
Zenith Radiological Services Kubwa Abuja
2016.01 - 2020.03
File Clerk
National Planning Commission Abuja
2014.11 - 2015.11
Bachelor of Science - Business Administration
Nasarawa State University Keffi
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