Virginia ELLA

• Streamlined administrative processes by implementing an organized document management system for managing office repositories, record keeping (both manually and digitally), storage, document tracking, internal control and retrieval of information and materials reducing inefficiencies and increasing productivity
• Assist in drafting memos, letters, reports and other correspondences to stakeholders
• Taking meeting minutes
• Guided staff by daily supervising the sorting and distribution of official and confidential correspondences
• Provide administrative and technical support during the conduct of all examinations deployed by the Board (the yearly Unified Tertiary Matriculation Examination & Third Party Examinations)
• ·Assist in monitoring project implementation such as third party examination services, preparing and monitoring the invoices for the services
• Assist in managing the staff email platform
• · Manage the IT Department staff database, Prepare staff allowances and claims and process expense reports
• Performs all administrative and secretarial duties in the office of the Director, IT
• Performs all other ad-hoc duties assigned by the Head of Department, Chief Executive and Management

• Assisted in planning, directing, and controlling execution of administrative and compliance activities in the office of the Director, IT and the Department at large
• Performed all administrative and secretarial duties in the IT Department
• Assisted in the coordination of the day to day activities of the office of the Director, IT and all ad-hoc duties assigned by Management

• Created, prepared, and delivered reports to various departments.
• Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports for the IT Department
• Preparation of staff allowances and claims and processing expense reports
• Scheduling appointments and meetings, maintaining service providers lists

Printed and processed pre and post examination materials

Provided call room support in the Control and Command Centre for all examinations hosted by the Board

Packaged and assembled examination materials

Managed the Departmental store (took monthly inventory of computer consumables, stationaries and all equipment in the IT store)

Prepared monthly inventory report of items in the store for the Director, IT

Prepared requisition and took delivery of new supplies

Vetting of documents prepared by the IT Department for Management and stakeholders

All other ad-hoc duties assigned by Supervisors and Management

• Contributed to successful projects by providing essential administrative support such as accurate documentation of correspondences in the processing Unit
• Printed picking and packing list, Admission letters other pre and post examination materials
• Supervised the Board's yearly UTME examination
• Powered up and shut down Servers, Printers and other IT equipment in the Server Room
• Processed OMR answer sheets
• Vetted reports prepared by the IT Department for Management and stakeholders

• Prepared and collated printing materials
• Printed Admission letters and other examination materials
• Scanned and Edited OMR application documents and answer scripts
• Serialized application documents
• Supervised the yearly Unified Matriculation Examination and Monotechnics, Polytechnics and College of Education (MPCE) Examination
• All other ad-hoc duties assigned by the Head of Department and Management

Processing and serialization of candidates' application documents for the yearly Unified matriculation Examination and Monotechnics, Polytechnics and Colleges of Education Examination

Answering of telephone calls